RFP Pleasant Valley Veterans Retreat Historic Cabin Electrical Modernization

Gila County is requesting proposals for comprehensive electrical modernization of the Pleasant Valley Veterans Retreat historic cabin in Young, Arizona, with proposals due June 4, 2026 at 3:00 p.m., and mandatory site visit attendance required on May 21, 2026 at 1:30 p.m.

Work must bring the structure into full compliance with the 2023 National Electrical Code, Arizona Electrical Code, and applicable historic preservation guidelines. Scope includes electrical service and main panelboard upgrades, branch circuit wiring and device installation, kitchen electrical and appliance circuits, lighting and ceiling fan upgrades, life safety and emergency systems, laundry and porch utility power, surface-mounted raceways for historic preservation, low-voltage smart-home infrastructure, and comprehensive testing and commissioning. The residence will serve as short-term residential accommodations for veterans.

Contractors must hold current Arizona electrical contractor licensure and provide bonding and insurance certificates prior to contract execution. The contractor is responsible for obtaining all required electrical permits and inspections and coordinating with local utility providers. A one-year workmanship warranty on all terminated wiring and installed components is mandatory, in addition to manufacturer warranties.

Pricing shall be submitted as a firm, fixed lump-sum price including all labor, materials, equipment, tools, supervision, overhead, profit, insurance, taxes, permits, and temporary facilities. A 10 percent retainage applies until 50 percent project completion, at which point 5 percent may be invoiced, with the remaining 5 percent retained until substantial completion. Final payment, including all remaining retainage, is due within 15 days of final completion and County acceptance.

The contract term is one year from award date, with work expected completed within that timeframe. Evaluation is weighted: relevant experience and qualifications (25 points), proposed approach and methodology (20 points), cost proposal (20 points), key personnel qualifications (15 points), schedule and ability to perform (15 points), and references and past performance (5 points). Questions are due May 28, 2026 at 3:00 p.m.