RFP Waste Collection and Disposal Services FY27

The Town of Payson, Arizona is requesting bids for waste collection and disposal services covering municipal locations including parks, the event center, town hall, police and fire departments, library, water department, streets department, and airport facilities, with proposals due October 1, 2026 at 9:00 a.m. and bid opening at 9:30 a.m. the same day.

The scope encompasses collection, transportation, and disposal of non-hazardous and universal solid waste using 90-gallon carts and 2-, 3-, 4-, and 6-yard bins with collection frequencies ranging from weekly to twice-weekly depending on location and season. All waste must be disposed of at a government-approved and regulated landfill compliant with applicable state, county, federal, and local laws. The contractor retains ownership of all equipment, is responsible for maintenance and cleaning every six months minimum, and must respond to urgent service requests within 30 minutes initial contact and 24 hours on-site arrival.

The initial contract term is three years with options for two additional one-year renewal periods, with price adjustments based on the Consumer Price Index capped at three percent annually. The contractor must provide a minimum of three professional or municipal references and submit monthly invoices by location. Award will be made to the lowest responsive and responsible bidder. The Town Council award is targeted for October 14, 2026, with an anticipated contract start date of November 1, 2026.

Insurance requirements include commercial general liability with $2 million general aggregate, business automobile liability with $1 million combined single limit, and workers' compensation coverage. Liquidated damages ranging from $100 to $200 per violation may be assessed for deficiencies, missed response times, or failure to meet service standards. The contractor must comply with federal immigration laws, Arizona revised statutes regarding public works employment, and certifications related to Israel boycotts and Uyghur forced labor in China. Questions are due September 21, 2026 by 3:00 p.m., with responses provided by September 23, 2026.