Purchase of (FOURTEEN) 14 new vehicles

The Gila River Indian Community's Department of Public Works is issuing Invitation for Bid (IFB-0641-DPW) for the procurement of fourteen new Chevrolet Silverado 2500 pickup trucks in various configurations, including five Crew Cab 4WD Long Bed LT models, four Regular Cab 4WD Long Bed LT models, three Crew Cab 4X2 Long Bed WT models, one Regular Cab 4X2 Long Bed WT model, and one Double Cab 4X2 Long Bed WT model equipped with a hot/cold combo food box. All vehicles must be new with white exterior and black interior, featuring 6.6L V8 gas engines, automatic transmissions, rear view cameras, cruise control, and manufacturer warranties. Deliverables include delivery of all vehicles no later than September 30, 2026, to the Gila River Indian Community Procurement Department's Shipping & Receiving facility in Chandler, Arizona, with pricing submitted separately for each vehicle group on a firm, fixed, and inclusive basis covering labor, equipment, materials, freight (FOB Destination), and ancillary costs, excluding applicable taxes. The bidding timeline includes a question deadline of February 6, 2026, at 4:00 PM, bid submissions due February 26, 2026, at 11:00 AM, bid opening at 11:30 AM the same day, bid review and selection on March 5, 2026, and anticipated vendor notification on March 16, 2026. Bidders must obtain a Tribal Business License prior to contract execution, maintain comprehensive insurance coverage including $1,000,000 commercial general liability and $500,000 garage liability, provide manufacturer certification of authorization to sell the specified vehicles, and submit all bids electronically through the Bonfire e-procurement portal with timely submission, as late submissions are not accepted.

Native American preference applies to this procurement, with qualified Gila River Indian Community-owned enterprises receiving preferential consideration if their bids fall within specified thresholds relative to the lowest responsive bid. The Community reserves the right to receive full benefit of any manufacturer price decreases or rebates during the contract period, requiring vendors to provide written notification of such reductions within five business days. No incumbent vendors or specific technology integration requirements are identified in the solicitation. While an explicit budget or award value is not stated in the documentation, the procurement involves fourteen new vehicles with firm, fixed pricing that must be provided by bidders, suggesting a substantial contract value. All submissions must be made electronically through the Bonfire e-procurement portal, with vendors responsible for ensuring timely delivery of their bids regardless of any technical difficulties encountered during the submission process.