FIRE STATION 423 GARAGE DOORS

The Gila River Indian Community is issuing Invitation for Bid (IFB-0637-GRFD) for the removal and replacement of eight fire apparatus garage doors at Fire Station 423 located at 599 W. Seed Farm Road, Sacaton, Arizona. The procurement requires furnishing and installing eight Hormann SG5000 Speed Guardian high-speed doors, each measuring 14 feet wide by 16 feet high, complete with operators, control panels, safety sensors, wiring, and related accessories. The scope of work includes removal and disposal of existing doors and equipment, installation of new door assemblies, control system setup, testing, commissioning, operator training, and delivery of all necessary documentation. Bidders must submit a 5 percent bid bond, detailed schedule of values, contractor's qualification statement, financial statements, insurance certificates, licenses, W9 form, and various certifications including debarment and non-collusive affidavit. The mandatory site visit is scheduled for February 12, 2026 at 9:00 AM, with the deadline for written questions on February 17, 2026 at 4:00 PM and responses due by February 20, 2026 at 5:00 PM. Bids must be submitted electronically via the Bonfire e-procurement portal by March 5, 2026 at 11:00 AM, with bid opening on the same day at 11:30 AM via WebEx, and vendor notification of award anticipated for March 12, 2026. The estimated installation timeline is two to three weeks, and the bid must remain open for 60 calendar days from the bid opening date.

The Gila River Indian Community applies Native American preference in award decisions, with qualified Indian-owned enterprises receiving preference if their bid is within a specified percentage or dollar amount of the lowest responsive bid. Contractors must obtain a Tribal Business License and comply with the Community's Tribal Employment Rights Ordinance and Native Plant Ordinance. Insurance requirements include commercial general liability with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, excess liability of $2,000,000, automobile liability of $1,000,000, and performance and payment bonds equal to 100 percent of the contract price. Payment terms include monthly invoicing based on actual work completed with 10 percent retainage, released upon substantial completion and punch list fulfillment. No bid amount or estimated contract value has been disclosed in the procurement documents, and no incumbent vendor or existing infrastructure integration requirements are specified.