Architectural and engineering services for the blackwater elderly complex redesign

Gila River Indian Community is seeking architectural and engineering services for the Blackwater Elderly Complex Redesign through a competitive Request for Proposals (RFP). The project involves redesigning an existing 2,500-3,000 square foot community building located at 15807 N. Quail Rd. in Blackwater, Arizona, with services to be completed within 90 days of receiving the Notice to Proceed. The procurement requires firms to provide comprehensive architectural plans and specifications that update building codes, enhance safety features, and incorporate modern amenities. Evaluation of proposals will be conducted using a 120-point scoring system, with points allocated across firm management (30 points), experience with similar facilities (30 points), project schedule and workload (20 points), cost competitiveness (20 points), and technical approach (10 points). A mandatory pre-proposal conference and site visit are scheduled for November 21, 2025, at 9:00 AM, with proposal submissions due on December 16, 2025, at 11:00 AM. Proposing firms must submit detailed documentation including Indian Enterprise Qualification Statements and Architect's Qualification Statements.

The procurement includes a preference for Community/Native American owned firms, with 10 additional points awarded for such qualification. The project is funded through a HUD grant, suggesting potential additional compliance requirements for federal funding. Payment for the project will be milestone-based, with 25% paid after the first month's preliminary design, 25% after the second month's drawings, and the final 50% upon project completion. While no specific budget range is explicitly stated, the project's scope suggests a moderate-scale architectural redesign project. The Gila River Indian Community reserves the right to negotiate fees and reject any proposals, with a strong emphasis on compliance with Community laws and ordinances. Firms must demonstrate expertise in redesigning elderly complex facilities and show capability to integrate modern design standards while respecting the community's specific requirements.