Office renovations

The Gila River Indian Community is issuing Invitation for Bids (IFB-0636-GRGC) for office renovation services at the Gaming Commission Office located in Chandler, Arizona. The scope of work encompasses approximately 600 square feet of tenant improvements within a 16,534-square-foot suite, including creation of six new offices from existing open cubicles, comprehensive mechanical, electrical, and plumbing rework, carpet and rubber baseboard removal and replacement, installation of new walls with sound insulation and texture, new electrical receptacles and data locations, new lighting that matches existing offices, fire suppression and HVAC compliance, and daily and final cleanup with dust and debris mitigation. The contractor must be currently licensed with the Arizona Registrar of Contractors, maintain an active license bond, obtain a Tribal Business License, and comply with the Tribal Employment Rights Ordinance. Required insurance includes Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Excess Liability ($2,000,000), Automobile Liability ($1,000,000), Workers Compensation, and Property/Builder's Risk insurance, with performance and payment bonds equal to 100% of contract price required. A mandatory pre-bid conference is scheduled for January 30, 2026, at 10:00 a.m., written questions are due by February 5, 2026, with responses provided by February 12, 2026, and bids must be electronically submitted via the Bonfire e-Procurement portal by 2:00 p.m. on February 19, 2026, with bid opening at 2:45 p.m. the same day. The contract award will be made to the overall lowest responsive and responsible bidder, with bid review and selection scheduled for February 24, 2026, and vendor notification expected February 26, 2026. Work must be phased to accommodate daily office operations and performed outside normal business hours, with monthly compensation provided based on actual work completed with 10% retainage released upon substantial completion.

The Gila River Indian Community provides preference to qualified Indian-Owned economic enterprises if their bid is no more than a specified percentage higher than the overall lowest bid, with preference percentages ranging from 10% or $9,000 for bids under $100,000 to 3% or $80,000 for bids between $2,000,000 and $4,000,000. All contractors must submit bid security equal to five percent of the bid amount, with the original delivered within three business days of bid closing, along with audited financial statements, a Contractor's Qualification Statement, references, and certifications regarding debarment status and compliance with federal regulations. The Gila River Indian Community is exempt from material, sales, and construction services taxes, and contractors must comply with all tribal procurement regulations and employment requirements. No incumbent vendors or existing contractors are identified in the procurement documents. The contract represents an all-inclusive 100% cost-based procurement covering all labor, materials, tools, equipment, and transportation, though no specific award value or budget range is stated in the available documentation.