RFP On-Call Right-of-Way Acquisition and Research Services

The Coconino County Flood Control District is requesting proposals for on-call right-of-way acquisition and research services under RFP 2026-112, with proposals due July 15, 2026 at 2:00 p.m. via Ion Wave Technologies. The District intends to award one or multiple contracts to the highest-rated firm(s).

The scope encompasses historic research, deed record analysis, easement development, market analyses, appraisal coordination, title report acquisition, offer negotiations, escrow processing, and condemnation support for long-term flood mitigation projects in FEMA Special Flood Hazard Areas and post-wildfire flood mitigation initiatives. The consultant must be an independent contractor registered in Arizona, well versed in state and federal right-of-way acquisition and eminent domain processes. At minimum, the firm must assign a staff member with three years of experience in public right-of-way acquisitions and eminent domain.

The initial contract term is one year with opportunities to renew for up to four successive one-year terms, not to exceed five years total. Each annual agreement is capped at $350,000 per fiscal year. Proposal prices must remain firm for 120 days from opening.

Evaluation is scored on a 100-point scale: firm experience and qualifications (30 points), Federal Highway Administration compliance experience (20 points), condemnation property acquisition experience (20 points), key personnel qualifications (20 points), fee proposal (5 points), and proposal completeness and quality (5 points). Responsive proposals must include an introductory letter signed by authorized personnel, documentation of at least three public right-of-way acquisitions completed within the past five years, evidence of FHWA compliance experience, condemnation project examples, key personnel resumes (maximum two pages each), hourly rate sheets for all project staff, and SAM.gov registration documentation. The District reserves the right to reject all proposals, waive informalities, negotiate with multiple firms, or cancel the RFP.