Purchase of (nine) 9 new vehicles

The Gila River Indian Community Department of Public Works is soliciting bids through Invitation for Bid (IFB-0642-DPW) for the purchase of nine new Chevrolet Silverado pickup trucks with specialized service bodies and configurations. The procurement includes two Silverado 3500 Regular Cab 4WD pickups with high-top HVAC service bodies, two Silverado 2500 Regular Cab 4WD pickups with steel standard service bodies and ladder/lumber racks, two Silverado 3500 Crew Cab Dually 4WD pickups with steel service bodies and lumber/ladder racks, one Silverado 3500 Double Cab 4WD pickup with service body and liftgate, one Silverado 3500 Crew Cab Dually 4WD pickup with steel flatbed, and one Silverado 2500 Crew Cab 4WD pickup with steel standard service body and ladder/lumber rack. All vehicles must feature white exteriors with black interiors and be delivered new under their own power, accompanied by manufacturer certificates of origin, warranties, and all required documentation. The IFB was issued on February 3, 2026, with written questions due by February 11, 2026 at 4:00 PM and sealed bid responses due electronically through the Bonfire e-Procurement portal by March 5, 2026 at 11:00 AM. Bid opening is scheduled for March 5, 2026 at 11:30 AM, with bid review on March 12, 2026 and vendor notification expected approximately March 23, 2026. All pricing must be firm and fixed on a delivered basis (FOB Destination), excluding applicable taxes, with delivery required no later than 45 days after receipt of the executed contract, targeting September 30, 2026. Vendors must provide detailed specifications compliance documentation, certification of non-collusion, debarment certification, and Indian Enterprise Qualification Statements if applicable, along with proof of Commercial General Liability insurance of $1,000,000 per occurrence with $2,000,000 aggregate, Garage Liability of $500,000 per occurrence, and Workers Compensation as required by Arizona law.

Native American preference is applicable to this procurement, with qualified Gila River Indian Community-owned or other Native American-owned enterprises receiving preference if their bids fall within specified price thresholds determined by the total contract value. Vendors must obtain a Tribal Business License prior to contract execution. The Gila River Indian Community reserves the right to receive full benefit of any manufacturer price decreases or rebates during the contract period, and vendors are required to notify the Community within five days of the effective date of any such price adjustments. No incumbent vendors or current contractors are referenced in the solicitation. Payment is made only after final acceptance and receipt of all required paperwork. While a specific budget or award value is not explicitly stated in the solicitation documents, the contract value will be determined by the evaluated bids for the nine specialized vehicles and associated services and delivery requirements.