W9127822R0005 Solicitation-Amend 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

a. The purpose of this amendment is to incorporate additional informattion under Section L-Instructions, Conditions and Notices to Bidders.

b. The hour and date specified for receipt of Offer is not extended.

c. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Jan-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9127822R0005

X 9B. DATED (SEE ITEM 11)

21-Jan-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Jan-2022

CODE

ENDIST MOBILE CONTRACTING DIVISION

109 ST JOSEPH ST

MOBILE AL 36602

W91278 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9127822R0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

SECTION L

INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

PROJECT SPECIFIC SUBMISSION INSTRUCTIONS AND REQUIREMENTS

1.0 Introduction. This is a Federal Acquisition Regulation (FAR) Part 15, competitive, Best Value - Tradeoff, source selection for Operation and Maintenance (O&M) Services for NAMRU-6. In this source selection, the Government intends to make one (1) award of a Firm Fixed Price Contract. The term of this contract will be for one base year and four one-year options. Each competing Prime Contractor, hereinafter referred to as the “Offeror”, shall submit a proposal that includes the required submission information found in this Section L, to demonstrate the Offeror’s capabilities to perform the work described in this Request for Proposal (RFP) at a fair and reasonable cost/price. By submission of a proposal, the Offeror accedes to all the terms of this RFP. RFP Section M outlines the proposal evaluation process and the basis for award. Below are project specific, proposal submittal instructions to the Offeror based on requirements important to this solicitation. The Offeror must follow the instructions and incorporate the requirements into their proposal.

1.1 Who May Submit. Any responsible business organized as a prime contractor.

1.2 Project Description. In general, this project is described in RFP Section C. Reference RFP Section C, and other Sections and Appendices for the entire scope of effort required.

1.3 Request for Information. Any questions about this solicitation, including technical questions about Technical Provisions (TP’s), shall be submitted via the Bidder Inquiry Portal in ProjNet at https://www.projnet.org/projnet. Questions shall be submitted no later than 01 March 2022, at 2:00 p.m. Central Time to allow time for a response, and an amendment to the solicitation, if necessary. On this date and time, the portal will be closed. For technical questions, no other means of communication (e-mail, fax or telephone) will be accepted. Oral exchanges between Offerors and the Government prior to award of the contract will not be binding. In addition to the information available to the Offerors on the Bidder Inquiry Portal, any information concerning this solicitation will be furnished to all Offerors as an amendment to the solicitation if the information is necessary to the submittal of offers.

To submit and review inquiries, an Offeror needs to be a current registered user of the ProjNet system. To register, go to https://www.projnet.org/projnet, click the “BID” tab, select “Bidder Inquiry”, select agency “USACE”, enter the “Bidder Inquiry Key” for the solicitation listed below, and your e-mail address, and then click login. Complete all required information and then click “Create User”. Verify that information on the next screen is correct and click “Continue”.

From this page you can view all bidder inquiries for this solicitation or submit an inquiry.

Offerors will receive an acknowledgement of their question via e-mail, and the Mobile District’s technical team will post a response to the ProjNet system after it has been processed.

SOLICITATION NUMBER is: W9127822R0005

BIDDER INQUIRY KEY is: BWVDTU-8VZ8WC

Note: Any inquiry submitted and answered within this system, will be accessible to view by all interested Offerors on this solicitation.

Questions/Comments should be entered in the system one at a time. Lists of questions uploaded into ProjNet, regardless of the format, will not be answered.

If there are any conflicts between the solicitation and the responses provided in the ProjNet system, the solicitation governs. Changes to the solicitation will be made by amendment.

1.4 Pre-Proposal Conference and Site Visits.

a. A pre-proposal conference will be conducted in Lima on 08 February 2022, and will be followed by site visits to all three locations. The details about the place and time of the pre-proposal conference, as well as the specific dates/times for each site visit, and the information required for each attendee for clearance to access the sites can be obtained by contacting Claudia Montero at +51 9719 76686 or claudia.m.montero@usace.army.mil.

Offerors will be responsible for coordinating their own travel to each site.

b. Attendance at the pre-proposal conference is strongly recommended. During the pre-proposal conference, the requirements set forth in the solicitation will be reviewed and discussed, with part of the conference to include a question-and-answer period. The duration of the conference and tour will be approximately three days, not including travel time, to include an accompanied site visit of NAMRU-6 facilities at Lima, Iquitos, and Puerto Maldonado after the pre-proposal conference. There is currently a 5-day quarantine period required for all persons entering US facilities in Peru. This is subject to change.

Please contact Claudia Montero at least six (6) days before the proposed site visit to determine the current COVID restrictions. All interested Offerors are urged and expected to attend the scheduled site visits. (FAR 52.237-1 SITE VISIT(1984)).

c. Because of the limited field staff available, the scheduled site visit will be the only authorized visit.

d. The number of attendees for the pre-proposal conference is limited to no more than two

(2) from each firm. The Offeror is to provide the names of individuals that will be attending from their company, on company letter head. The list of attendees shall be emailed to Claudia Montero at claudia.m.montero@usace.army.mil and Sophia Chin at sophia.m.chin@usace.army.mil by 3:00 p.m. Central Time, on 28 January 2022.

e. Information obtained during the site survey, but not included in the scope of work, is not contractually binding.

1.5 Proposal Submission Address and Deadline: Submit proposal packages electronically, as described below. The proposal shall not contain classified data. The use of hyperlinks in proposals is prohibited. The Government must receive your proposal no later than the time and date specified in Block 9 of the SF33. Any and all amendments to the solicitation shall be acknowledged by completion of Block 14 of the SF33.

NOTE: The only authorized transmission method for proposals in response to this solicitation is electronically via DoD SAFE online submission. NO OTHER TRANSMISSION METHODS

(E-MAIL, FACSIMILE, REGULAR MAIL, HAND CARRIED, ETC.) WILL BE ACCEPTED.

Offerors shall submit their proposals using the following link: https://safe.apps.mil/.

Submit proposals using the link above to:

Contract Specialist: Ms. Sophia Chin, sophia.m.chin@usace.army.mil AND Contracting Officer: Ms. Sara Logsdon, sara.g.logsdon@usace.army.mil

1.5.1 Instructions for Submitting Electronic Proposals. In an effort to reduce paperwork and cost, all proposals shall be submitted electronically through the SAFE site. You are limited to five (5) maximum files per upload (total size cannot exceed 2GB). If you have a large number of files, it is recommended that you combine or ZIP your files before uploading to the SAFE site. Offerors may use compression utility software, such as WinZip or PKZip, to reduce file size and facilitate transmission.

1.5.2 Request for Upload Code. Offerors must email the Contract Specialist Sophia Chin at sophia.m.chin@usace.army.mil and the Contracting Officer Sara Logsdon at sara.g.logsdon@usace.army.mil no later than five (5) working days prior to the proposal due date to receive a request code which will allow for file uploads via the SAFE site. Offerors that fail to request a code at least five (5) working days before the proposal due date may not be able to receive a request code in time to upload their proposal submission. Offerors will receive an email from the SAFE site with a link to upload files. The link is only valid for 14 days from the time of the email.

1.5.3 File Description. Include a “File Description” for each file(s) you upload. The “File Description” will be included in the e-mail notice to each of the recipients you choose to have access your file(s).

NOTE: Do NOT enter Privacy Act Data (Personal Identification Information (PII)) in the File Description.

1.5.4 Instructions for the SAFE Website:

a. Click on the link in the email received in response to paragraph 1.5.2 or copy the link and paste it into your browser, OR once at the SAFE website, select the “Drop-off” icon.

Enter your “Request Code” which are the numbers at the end of the link contained in the email received in response to paragraph 1.5.2. This allows users without a Common Access Card (CAC), or users whose computer is not configured to read a CAC, the option to access the SAFE site as a Guest.

b. After selecting the “Next” link, you will be prompted to enter your personal information, file information, recipient (Government representative) information and email settings.

c. When completing your file information for transmittal via the SAFE website, you will be required to enter the e-mail address for all recipients. For this solicitation, the recipients are the Contract Specialist sophia.m.chin@usace.army.mil and the Contracting Officer sara.g.logsdon@usace.army.mil.The e-mail address of the Government Employee who initiated the request code will be automatically entered. The Offeror must enter the e-mail addresses for both the Contract Specialist and the Contracting Officer. After entering the e-mail address, click the “Add” button to add the recipient’s e-mail address to the “Recipients List” of your response. After your proposal has been submitted, a notification will be sent to the recipients that you added.

NOTE: Do NOT send the SAFE site packages to group e-mail accounts.

Even if your proposal has been successfully uploaded to the SAFE site, notification will not be sent to the Government recipients until you have verified your e-mail address. Entering an incorrect e-mail address may result in the rejection of your proposal submission for lateness. An Offeror can confirm proper submission by the ‘Drop-Off Completed” screen which generates based on proper file submission.

NOTE: It has been reported that documents are more quickly uploaded into the SAFE website when using a Firefox web browser. The Government cannot verify that this is true and offers no guarantee that Offerors will have more success utilizing any particular browser.

1.5.5 Receipt of Submissions. For the purposes of establishing whether a proposal submission is considered timely, the Government considers the date and time the submission is completely uploaded into the SAFE website. For proposals larger than the 2GB capacity of the SAFE website and require multiple submissions, the Government will consider the date and time the last submission is completely uploaded into the SAFE website. Do not assume that electronic communication is instantaneous. It can take several minutes, or even hours, in some cases.

The Government will not be responsible for submissions delivered to any location or to anyone other than those designated to receive proposals. Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipient. Offerors are responsible for allowing sufficient time for the proposal to be received in accordance with the instructions provided.

1.6 Electronic Proposal Submission Requirements. The Government will only accept proposals in the electronic format described above. There should only be a total of four (4) files (3 PDF files and 1 Excel file). Label each file with the solicitation number, file description (i.e., Volume I) and company name. Do not password protect files because that is not compatible with the Army Virtual Contracting Enterprise. Any paper copies that are submitted will not be reviewed and will be destroyed.

a. Volume I PAST PERFORMANCE, TECHNICAL APPROACH, AND

MANAGEMENT

Submit one PDF file Electronic versions shall be 8-1/2” x 11” format (Times New Roman, 12 point, single-spaced, 1” margins, one page is one side only) Electronic versions of spreadsheets and foldouts shall not exceed 11” x 17” No Cost Information is to be submitted in Volume I

b. Volume II PRICE PROPOSAL

Submit one PDF file and one Excel Workbook In the footer of each Excel worksheet, provide date, solicitation number, and company name.

c. Volume III ADMINISTRATIVE REQUIREMENTS Submit one PDF file Electronic versions shall be 8-1/2” x 11” format (Times New Roman, 12 point, single-spaced, 1” margins, one page is one side only) Electronic versions of spreadsheets and foldouts shall not exceed 11” x 17” Each sheet shall include the date, solicitation number, and company name

1.6.1 To effectively and equitably evaluate proposals, the Government must receive information sufficiently detailed and in the order described below that clearly describe an Offeror's capabilities. It is the responsibility of the Offeror to submit complete proposal information and documents that are fully responsive to the submission requirements of the solicitation. Offerors are responsible for organizing submitted material logically as it relates to the requirements of this solicitation and to number all pages to facilitate evaluation. Materials not organized appropriately and in the sequence of subparagraphs set out below, may easily be overlooked during evaluations, possibly affecting an Offeror’s rating.

2.0 Volume I - Past Performance of the Prime Contractor, Technical Approach, and Management. Submit Past Performance Information of the Prime Contractor, Technical Approach, and Management in Volume I, under the tabs indicated below and number all pages.

Note: Do NOT provide any cost information in Volume I.

2.1 VOLUME I TAB-A: Past Performance of the Prime Contractor. The contractor noted on the SF 33 is considered the Prime Contractor and Offeror. The Offeror is to provide its past performance information regarding recent and relevant efforts and the quality of those efforts to demonstrate its accomplishments and capabilities to successfully perform and accomplish the effort required by this RFP. Past performance information includes the following: (a) Relevant Company Effort and (b) Quality of Past Performance.

Where the word "project” and/or “effort(s)" appears in RFP Sections L and M, it is understood to mean operation and maintenance (O&M) type work under a single contract. Examples of project effort submitted by Offeror may be projects performed for a State or Federal Government agency or for a commercial or private sector customer. If the Offeror is submitting projects or efforts performed under a “task order type contract”, each task order shall be considered a separate project. In other words, do not combine tasks order projects and present them as one project.

Where the word “recent” appears, it is understood to mean an O&M type project for which (1) the contract has a minimum period of one year and is 100% complete within 10 years of the RFP issue date; or (2) the contract is ongoing and at least one year of the contract is 100% complete by the RFP issue date.

“Relevant” past performance information is one indicator of an Offeror’s ability to perform the contract successfully. Where the word “relevant” appears, it is understood to mean a single project that is similar and logically connected to the context of this solicitation in terms of scope (dollar value, size, project type, contract type), magnitude of effort and complexity as the work described in this solicitation. For example, projects that include performance on laboratories, hospitals or similar institutions will be given more consideration. The description of work is found in RFP Section C.

2.1.1 (a) RELEVANT COMPANY EFFORT. The Offeror is to submit no more than five (5) examples of its most “recent” and “relevant” project efforts performed as a prime contractor to demonstrate its company’s accomplishments on contracts similar to the effort required in this solicitation. If the Offeror submits more than five projects, only the first five projects shall be evaluated. For each “recent” and “relevant” project example, the Offeror shall submit a separate and fully completed Prime Contractor Project Data Sheet (Attachment 1 at the end of this section), or at a minimum, provide the following information

(1) Company Name;

(2) Name of Project;

(3) Location of Project;

(4) Owner (i.e. customer work was completed for);

(5) Cost for this single contract;

(6) Narrative Description of the General Scope of Project/Contract as it relates to this solicitation. Include a copy of the information from the contract (such as the scope of work summary and/or table of contents) in order to clearly demonstrate the type of work included in the contract. This scope/summary of work shall not exceed three pages in total:

(7) Your Role on this Contract (Prime, Subcontractor, Joint Venture Partner) and the type of effort your company self-performed;

(8) Contract Type: (for example Firm Fixed-Price, Cost Plus Fixed Fee, Cost Plus Award Fee);

(9) Extent and Type of Work Subcontracted Out;

(10) Contract Start Date (Provide Month and Year); Contract Completion Date (Provide Month/Year); or One Year Completion Date (Provide Month/Year);

(11) Termination or Liquidated Damages Information; Comments regarding any known performance deemed unacceptable to the customer or not in accordance with the contract terms and conditions; and

(12) Name and contact information of Owner’s point of contact.

(b) QUALITY OF PAST PERFORMANCE.

1) The Offeror shall submit evidence of the quality of its past performance on projects submitted in paragraph 2.1.1 (a). The Offeror shall provide a completed contractor performance evaluation, whether annual or final, found in the Contractor Performance Assessment Reporting System (CPARS) (www.cpars.gov) [formerly Past Performance Information Retrieval System (PPIRS) (www.ppirs.gov)]. If a completed contractor performance evaluation does not exist in CPARS (i.e., the past performance project is a non- U.S. Government project), the Offeror shall provide a completed Past Performance Questionnaire (PPQ) (Attachment 2 at the end of this section). If at time of evaluation, a completed contractor performance evaluation exists in CPARS that conflicts with a submitted PPQ, the completed contractor performance evaluation in CPARS will govern.

2) Any past performance surveys/assessment/evaluation forms, other than CPARS or the PPQ Form provided at the end of this section, are unacceptable submissions by the Offeror to evidence the quality of its past performance and will not be considered or evaluated.

3) Completed CPARS or PPQs that were submitted in response to previous solicitations may be submitted. However, Offerors shall not incorporate either by reference, and thus must resubmit the CPARS or PPQ with their proposal. However, this requirement does not preclude the Government, at its discretion, from utilizing previously submitted CPARS or PPQ information in the past performance evaluation. Notwithstanding the foregoing, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

4) If an Offeror has been required to take corrective action for any substandard performance, experienced other performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc., the Offeror should explain the circumstances and the corrective actions taken.

5) If a client will only provide completed PPQ directly to the U.S. Army Corps of Engineers, Mobile District, then ensure the client submits the PPQ before the proposal due date using the following electronic mailing address:

sophia.m.chin@usace.army.mil

Please include the solicitation number in the subject line of the email.

PPQs and/or CPARS received after the proposal receipt date will not be considered timely and will not be included in the Offeror’s proposal.

2.1.2 Joint Venture Submission Requirements. Offerors submitting proposals as a Joint Venture (JV) shall obtain a DUNS number and be registered in the System for Award Management

(SAM) in the name of the Joint Venture. The Offeror, that is the JV, must provide no more than five (5) “recent”, “relevant” projects performed by the JV that reflect the JV’s ability to perform the work required in this solicitation as required by Paragraph 2.1.1 subparagraphs (a) and (b).

2.1.2.1 If the Offeror, that is the JV, cannot provide a sufficient number of projects as the JV to meet the requirement, the Offeror must provide “recent”, “relevant” projects that it has performed as the JV, and then supplement the record with additional “recent”, “relevant” projects performed by any JV member in their individual capacities. In this instance, the total number of projects submitted shall be no more than five (5), regardless of the combination of JV projects and JV member projects.

2.1.2.2 If the Offeror, that is the JV, has no “recent”, “relevant” projects performed by the JV, then members of the JV must provide a combined total of no more than five (5) “recent”, “relevant” projects performed by either member of the JV that reflects the JV member’s ability to perform the work required in this solicitation as required by Paragraph 2.1.1 subparagraphs (a) and (b).

2.1.3 Verification: The Government reserves the right to verify the past performance record of cited projects or other recent projects not submitted by reviewing CPARS, or other Government appraisal systems, or to interview owner or references. The Government may check any or all cited references to verify supplied information. An Offeror will be afforded the opportunity to reply to or explain adverse performance information which the Offeror has not previously had an opportunity to address.

2.1.4 All Business Entities: To satisfy Paragraph 2.1.1 subparagraphs (a) and (b), only information pertaining to the corporate entity listed on the SF 33 will be considered in the evaluation. The individual experience of key personnel will not be considered. Information documented in the Federal Awardee Performance and Integrity Information System (FAPIIS) and CPARS related to a parent company, affiliates, divisions, subsidiaries, predecessor companies, and other related entities will be considered for responsibility in accordance with FAR 9.104-6 but will not be considered in the evaluation.

2.2 VOLUME I TAB-B: Technical Approach. Do not include cost information in the technical approach narratives. In a narrative form, as a minimum, submit your company’s technical approach to execute operation and maintenance and related repair and minor construction work. Technical approach narratives may be enhanced with charts, tables, or any logical means of conveying the proposed technical approach the Offeror will use to accomplish the work. Broad general statements that merely mimic the scope of work, repeat, paraphrase, or promise general performance are not sufficient.

The maximum page limitation to include charts, tables, etc. is limited to 25 pages for Volume I Tab-B Technical Approach. Any information past this number will not be evaluated.

For this source selection, a technical approach for each of the following is to be discussed:

2.2.1 Provide a description of the Offeror’s capability to perform the operation and maintenance work required by this solicitation for a laboratory research facility. The discussion shall include but not be limited to the use of company resources in terms of labor, equipment, home office support, and software systems or processes.

2.2.2 Provide a description of the Offeror’s capability to perform the same or similar laboratory research facility operation and maintenance at multiple sites concurrently during the period of performance. The Offeror shall clearly demonstrate its capability to perform multiple operation and maintenance, repair, and construction work simultaneously in various geographic locations and shall address the Offeror’s personnel, processes, and resources that form the basis for the stated capability.

2.2.3 Provide a description of the Offeror’s plan to take over the maintenance of a laboratory research facility for the first time, addressing topics including but not limited to assessing requirements, developing a staffing plan, hiring a workforce, assuming control of existing inventory, the plan for learning existing systems and equipment, development/ implementation of an operation and maintenance management plan, etc.

2.2.4 Provide a description of the Offeror’s plan to manage an on-going, full service operation and maintenance program for a laboratory research facility. The narrative shall include, but not be limited to, discussions of the following.

(a) The Offeror’s proposed computerized management system

(b) Materials ordering, handling and tracking

(c) Plans and processes for meeting applicable regulatory requirements

(d) Safety

(e) Quality control

(f) Work control procedures, to include a description of work order processing from receipt of the request to closeout.

(g) The Offeror’s plan to minimize interruptions or disruptions to facility operations during normal operation and maintenance performance.

2.2.5 Provide a description of how the Offeror will respond quickly to different situations encountered in the operation and maintenance of a laboratory research facility. At a minimum, your technical approach is to:

(a) Discuss the proposed response and completion times for all priorities defined in this solicitation, to include examples that support the Offeror’s capability using the same methods and processes proposed.

(b) Discuss the methods that will be used to perform (initiate and complete a work order) within the times required in this solicitation. If the Offeror proposes shorter response or completion times than stated in this solicitation, the proposed times will be accepted as the basis for contract compliance.

2.3 VOLUME I TAB-C: Management Approach. Do not include cost information in the Management discussion. The Offeror shall discuss its management structure with a description of how the structure supports the requirements of the solicitation.

The maximum page limitation to include charts, tables, etc. is limited to 5 pages for Volume I Tab-C Management. Any information past this number will not be evaluated. Resumes shall not count against the page limit.

2.3.1 Project Management Structure. The Offeror shall clearly describe its management structure to include the roles and responsibilities of each level of management proposed (site and corporate) . A simple organizational chart shall be provided to show the lines of authority for the management structure proposed.

2.3.2 Personnel Qualifications. The Offeror shall provide resumes (highlighting experience directly related to the requirements of this solicitation) and job descriptions (role and responsibility) for those individuals performing the function of Project Manager, Safety Manager, and Quality Control Manager and any other primary personnel who will be directly, routinely involved above the foreman level to include all personnel authorized to conduct negotiations and/or commit the Offeror by signature on the basic contract or modifications.

Individuals may perform more than one assigned role (Safety/QC Manager for instance) if identified as such in the accepted proposal. The information shall show their areas of responsibility and relationship with the management structure. The use of subcontractors to fill primary roles in the project management structure is not allowed. The qualifications of the personnel should be provided to include their general experience, as well as their specific experience, in medical research facility operation and maintenance or operation and maintenance experience of a comparable degree of risk and complexity. For purposes of this proposal, information shall only be provided for the key personnel identified above. However, the Offeror should have on staff or have the ability to utilize acquire personnel of suitable background and experience to ensure that all the required disciplines are represented.

3.0 VOLUME II COST/PRICE PROPOSAL. The Price Proposal will consist of the Excel worksheets provided with this solicitation.

3.1 In submitting the Price Proposal, the Offeror will be required to fully complete the worksheets and include prices, quantities, and lists of labor classifications, etc. The Offeror is responsible for the accuracy of all data input, formulas and calculations. Offerors are cautioned to use the most current cost proposal worksheets information in the solicitation or in the latest amendment. The Offeror may not alter a price requirement, etc., within the worksheets, as it may prevent the effective evaluation of your price proposal.

3.2 Bid Schedule Notes.

3.2.1 Cost Line Item Numbers (CLINs) in Bid Schedule 1 are numbered using the following numbering convention. The first digit represents the bid schedule number. The second digit represents the site number (1 for Lima; 2 for Iquitos; 3 for Puerto Maldonado). The third digit (1 through 5) represents the 12-month period. The fourth digit (1-2) represents the type of CLIN (1 for Labor Rates and 2 for Prime Contractor Markups). The final character represents the sub line item (A through T, depending on the number of sub-items). For example, CLIN 1111A is the CLIN for Bid Schedule 1, Lima, Operation & Maintenance, Base Year, G.C. Site Supervisor.

3.2.2 CLINS in Bid Schedule 2 are numbered sequentially by site and reflect the proposed cost to operate and maintain the identified site during the identified 12-month period. The first digit represents the bid schedule number. The second digit of each CLIN represents the site number (1 for Lima; 2 for Iquitos; 3 for Puerto Maldonado) and the third and fourth digits (01-05) represent the 12-month period. The final character represents the sub line item (A through D, depending on the number of sub-items). For example, in Bid Schedule 2, CLIN 2101 is the CLIN for the cost of preventive maintenance of the Lima site during the base year of this contract.

3.2.3 The unit prices for the sub-items under each CLIN in Bid Schedule 1 shall represent the cost to the prime contractor for those sub-items, not including the prime's General and Administrative Overheads ("G & A", "Home Office", "Branch Office," etc., as applicable) and not including "Profit" or "Fee," which are reflected in the “Prime Contractor Markup” CLIN as described below.

3.3.4 Prices for labor CLIN sub-items in Bid Schedule 1 shall include all burdens, such as but not limited to labor rates accounting for any applicable Host Nation labor laws, codes, and standards; labor taxes and insurance as applicable; health, morale and welfare costs as appropriate; direct retirement costs if applicable; other applicable fringe benefits and a small tools allowance for trades. Do not include subcontractors' markups to the prime contractor in the labor rates. Labor rates should reflect only the burdened hourly cost for the identified discipline.

3.3.5 Individual unit prices for all CLINs in both bid schedules shall be provided for each site per the bid schedules.

3.3.6 The percentages for sub-items in Bid Schedule 1 under CLINs with the fourth character “2” (prime contractor mark-up) shall consist of the prime contractor's percentage markups for "General and Administrative Expenses", "Profit" (or "Fees") and "Subcontract Handling Fee", to be applied to specific CLIN sub-items as described in the bid schedule. Handling fees shall not include any duplication of direct charges, nor shall they be inflated to increase anticipatory profit. The handling charges shall be the maximum handling charges to be used for any modifications to this contract. These handling charges may be negotiated downward with award of individual modifications.

3.3.7 The hourly unit prices/rates listed on Bid Schedule 1 establish the base line contract rates for the base period (1st twelve months) of this contract.

3.3.8 The contract rates in Bid Schedule 1 shall be the maximum rates to be used for any modifications to this contract and shall serve as the basis for the pricing developed for each requirement in Bid Schedule 2. It is possible that not all disciplines will be required for performance of this contract, but the negotiated rates for the disciplines will apply if that discipline is required for performance of the contract or any modification thereto.

3.3.9 The Bid Schedules are set up based on sites as follows:

Site 1 – Lima Site 2 – Iquitos Site 3 – Puerto Maldonado

4.0 VOLUME III ADMINISTRATIVE REQUIREMENTS. In Volume III, the Offeror is to submit the following:

(1) Signed and dated Standard Form (SF) 33, along with acknowledgment of any and all amendments by completion of Block 15 of the SF30;

(2) Completed Proposal Data Sheet (See Attachment 3 at the end of this section);

(3) Completed Representation and Certifications contained in Section K or a copy from the Offeror’s SAM registration;

(4) Joint Venture Agreement (if applicable): If the Offeror is a Joint Venture, a copy of the fully executed Joint Venture Agreement must be provided.

(5) Financial Statements. Provide a current financial statement of the Offeror, certified by an independent accounting firm, if practicable, or by an authorized officer of the organization. If the financial statement is more than 60 days old, a certificate must be attached stating that the company’s financial condition is substantially the same or, if not the same, what changes have occurred. Such statements will be treated as confidential by the Government.

(6) Bank Reference Letter. Offeror shall provide a reference from their current Banking

Institution (on bank letterhead), which will be treated as confidential by the Government, stating the following:

i. What date was the accounts(s) opened with your bank?

ii. What is the average balance for the last 12 months on the company account (about how many figures)?

iii. Has this company established a line of credit with your bank? If so, what is the credit amount and how much is available at this time? If not, is the bank willing to establish a line of credit for this company?

If so, is the bank willing to establish one in the low six figure range?

iv. Please indicate how you would evaluate the company as a customer:

Poor; Fair; Very Good; Excellent.

v. Are the company account(s) in good standing? Yes or No

(7) Notice of Exceptions. Offeror shall identify any exceptions, deviations or waivers from the solicitation in the Notice of Exceptions Form (See Attachment 4 at the end of this Section).

ATTACHMENT 1

Prime Contractor Project Data Sheet

The Offeror shall provide the following information to show examples of the prime contractor’s company’s recent, relevant, specialized experience in similar type work. Use separate sheets for each project example.

1. Company Name:

2. Name of Project:

3. Location of Project:

4. Owner (i.e. customer work was completed for):

5. Cost for this single contract:

6. Narrative Description of General Scope of Project/Contract as it relates to this solicitation (use additional pages as necessary):

7. Your Role (Prime, Subcontractor, Joint Venture, etc.) and type work Your Company Self-Performed other than management:

8. Contract type:

(Firm Fixed Price, Cost Plus Award Fee, Cost Plus Fixed Fee, etc.)

9. Extent and Type of Work Subcontracted Out:

10. Dates Project: Began __________100% Completed One Year Completed____________ (Month/Year) (Month/Year) (Month/Year)

11. Were You Terminated? _____ If yes, attach an explanation. Were you assessed Liquidated Damages? _____ If yes, attach an explanation. Provide comments regarding any known performance deemed unacceptable to the owner or not in accordance with the contract terms and conditions (use additional pages as necessary):

12. Name and contact information (telephone/email/etc.) of Owner’s point of contact:

End of ATTACHMENT 1

ATTACHMENT 2

Past Performance Questionnaire (PPQ)

Part 1 of 3

NOTE: USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE

AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT

THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY

DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE

SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT

QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES

MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR

USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY

ANY AND ALL INFORMATION ON THIS FORM.

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture

Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

(ATTACHMENT 2 con’t) Part 2 of 3

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good

Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(NA) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

(ATTACHMENT 2 con’t)

Part 3 of 3

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts

E VG S M U

NA

b) Ability to meet quality standards specified for technical performance

E VG S M U

NA

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U

NA

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

NA

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U

NA

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U

NA

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project?

E VG S M U

NA

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U

NA

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U

NA

d) Overall customer satisfaction

E VG S M U

NA

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U NA

b) Ability to hire, apply, and retain a qualified workforce to this effort

E VG S M U NA

c) Government Property Control E VG S M U NA

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U NA

e) Utilization of Small Business concerns E VG S M U NA

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U NA

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U NA

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U NA

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U NA

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U NA

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U NA

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U NA

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U NA

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U NA

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U NA

c) Would you hire or work with this firm again? (If no, please explain below)

Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U NA

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

End of Attachment 2

ATTACHMENT 3

PROPOSAL DATA SHEET

In addition to the completed and signed SF 33, submit the Proposal Data Sheet and include in Volume III Administrative Requirements.

1. Name of Solicitation:

2. Offering Firm’s Name as it appears on the SF 33:

Offering Firm’s DUNS number as it appears on the SF 33:

Offering Firm’s CAGE code as it appears on the SF 33:

3. Mailing Address:

4. Telephone Number:

5. Fax Number:

6. E-mail Address to use for all correspondence:

7. AUTHORIZED NEGOTIATORS. Far 52.215-11. The Offeror represents that the following person(s) are authorized to negotiate on its behalf with the Government in connection with this Request for Proposal (RFP).

List name(s), title, and telephone numbers of authorized negotiator(s).

Name of Person(s) Authorized to Negotiate:

Negotiator’s Address:

Negotiator’s Telephone:

Negotiator’s E-mail:

End of Attachment 3

ATTACHMENT 4

NOTICE OF EXCEPTIONS

Any exceptions, deviations or waivers from the solicitation shall be specifically identified below.

If none,…