W9127822R0005 Section J - Exhibit 11.2.2 SOP-FAC 010 X-Ray Security Scanner.pdf
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- Solicitation number
- W9127822R0005
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This document outlines preventative maintenance requirements for x-ray scanning and metal detection equipment at a Navy medical research facility in Peru. Key requirements include quarterly preventative maintenance tasks for both systems, such as equipment inspections, cleaning, calibration checks, and operational testing. The contractor must use qualified technicians and original manufacturer parts, and provide weekly status and completion reports. The solicitation seeks operation and maintenance services for Navy Medical Research Unit Six facilities in Peru, including preventative, predictive, demand, and emergency maintenance of systems such as HVAC, electrical, and laboratory equipment. A firm-fixed-price contract for a base year and four options is anticipated. The contractor must minimize laboratory disruption and comply with regulatory requirements for BSL-2 and BSL-3 research spaces.
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STANDARD OPERATING PROCEDURE (SOP) – QUARTERLY PREVENTIVE
MAINTENANCE ACTIVITIES FOR X-RAY SCANNER WITH WALK
THROUGH METAL DETECTOR AT NAMRU-6 LIMA SITE
General Requirements for Lima
NAMRU-6 Lima has one x-ray scanner brand SMITHS DETECTION and a walk through metal detector in the main entrance of the compound, inside security building (building 10). Find below the specifications of each machine:
X-Ray Scanner
- Brand: Smiths detection.
- Model: HS6040i.
- Serial number: 130277.
- Type : X-ray scanner
- Voltage: 220 volts.
- Location: Security Building (Building 10) in the reception area.
Walk Through Metal Detector
- Brand: CEIA.
- Model: HIPE MULTIZONE PMD2/PZPLUS.
- Serial number: 21306002387.
- Type: Metal detector.
- Voltage: 220 volts.
- Location: Security Building (Building 10) in the reception area.
In case of any issues with the operation of the machines found during the execution of the preventive maintenance, the contractor shall provide a report and recommend repair using original spares parts only. Contractor shall calibrate both machines at end of each preventive maintenance.
The pictures below show both machines:
Section J - Exhibit 11.2.2 SOP-FAC 010
X-Ray Scanner
Metal Detector
Contractor shall provide the names and certification of the technicians performing preventive maintenance tasks. Only qualified and trained technicians shall perform preventive and corrective maintenance tasks.
Contractor shall perform periodic preventive maintenance activities to the elevator and associated equipment as specified in this document. It is the responsibility of the contractor to perform a full inspection of the systems and collect all required information to provide a quality preventive maintenance. In addition, contractor shall review operation manuals for the equipment of the systems under this contract and include any recommended preventive maintenance activities by the manufacturer not mentioned in this document.
Contractor shall include all materials, tools and personal protective equipment necessary to perform preventive and corrective maintenance work. Contractor must use the necessary and appropriate equipment to delimit the work area and not allow the pedestrian traffic. The contractor’s staff shall use the appropriate PPE for the activity to perform. NAMRU-6 will not provide any materials, tools nor PPE to the contractor to perform their work.
The contractor shall provide a weekly progress report to the NAMRU-6 facilities department, as well as a completion report when completing the maintenance work to include: activities performed with pictures, recommendations, conclusion and future needed corrective maintenance tasks. When a corrective maintenance work is required, the contractor shall submit a report detailing the problem encountered, with a quotation of the solution.
The preventive maintenance work will be coordinated between NAMRU-6 facilities staff and the staff assigned by the contractor.
Contractor shall perform operational testing of the systems at the completion of each preventive maintenance work. NAMRU-6 facilities department will assign a staff to participate in the operational testing and contractor shall prepare an operational testing form (checklist) to be signed by the facilities staff once testing is perform and accepted.
It is the responsibility of the contractor to dispose properly out of NAMRU-6 facilities all consumable materials and garbage generated by the contractor during the performance of the maintenance activities.
Applicable codes:
The following are applicable codes for the elaboration of the preventive maintenance plan, reports and activities mentioned in this document:
NACE
ANSI/NFPA 31
ANSI/NFPA 37
ANSI/NFPA 85
NFPA 77
NFPA 70
NEC
IMC (International Mechanical Code) IPC (International Plumbing Code) ASTM (American Society for Testing and Materials)
ASME
Description of work required in Lima
The contractor shall perform the following preventive maintenance activities:
X-RAY SCANNER AND METAL DETECTOR– LIMA
Item Sub-system Task Frequency
1 X-Ray Scanner Perform a full inspection of the equipment.
Prepare a checklist of status of each part of the equipment.
Quarterly
2 X-Ray Scanner Perform operation testing of monitor and keyboard Quarterly
3 X-Ray Scanner Check image quality on the screen Quarterly
4 X-Ray Scanner Check operation of X-Ray indicator lights and emergency buttons. Quarterly
5 X-Ray Scanner Check condition and clean curtains and conveyor Quarterly
6 X-Ray Scanner Clean the detectors cards Quarterly
7 X-Ray Scanner Clean the power source, XRC and HiTrax System Quarterly
8 X-Ray Scanner Clean the X-Ray collimator Quarterly 9 X-Ray Scanner Measure the X-Ray dose Quarterly 10 X-Ray Scanner Verify operation of the UPS Quarterly 11 X-Ray Scanner Check condition of grounding protection Quarterly
12 X-Ray Scanner Measure level of radiation (entry and exit of packages & operator area) Quarterly
13 X-Ray Scanner Perform calibration of the equipment Quarterly 14 X-Ray Scanner Perform final operation testing Quarterly
15 Metal Detector Perform a full inspection of the equipment.
Prepare a checklist of status of each part of the equipment.
Quarterly
16 Metal Detector Clean connectors and power cables Quarterly
17 Metal Detector Check level of the equipment to the floor.
Adjust if necessary. Quarterly
18 Metal Detector Check operation of cross bars and control unit Quarterly
19 Metal Detector Perform general cleaning to the equipment Quarterly 20 Metal Detector Perform calibration of the equipment Quarterly 21 Metal Detector Perform final operation testing Quarterly
Contractor shall also include requirements per O&M manuals and any additional requirements not mentioned in this document but required or recommended by manufacturer as preventive maintenance activities to perform quarterly or annually.
ADDITIONAL INFORMATION
ANNEX 1: 2019 PREVENTIVE MAINTENANCE REPORT TO X-RAY SCANNER
ANNEX 2: 2019 PREVENTIVE MAINTENANCE REPORT TO METAL DETECTOR
ANNEX 1
ANNEX 2
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