W9127822R0005 Pre-proposal Conference Slide Presentation.pdf

US Army Corps of Engineers

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Pre-Proposal Conference Operation and Maintenance of US Navy Medical Research Unit Six (NAMRU-6), Multiple Locations in Latin America

Solicitation W9127822R0005

Sara Logsdon, Contracting Officer

Sophia Chin, Contract Specialist USACE Mobile District

11 February 2022

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Disclaimer

This pre-proposal conference is for informational purposes only.

Any remarks or explanations given during this conference (or in the conference notes) will not change the terms and conditions of the solicitation.

Offerors are cautioned to carefully read the requirements of the solicitation and comply accordingly. Oral exchanges between offerors and the Government will not be binding unless changes are incorporated by a written amendment.

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Topics

• General Information

• Section L: What to Submit

• Section M: Evaluation

• Section H: Items of Interest

• Misc Item Requirements

• What if I have questions?

• Proposal Due Date

• Section C: Technical Requirements

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General Information

• www.SAM.gov – Must be registered to bid

• Unrestricted Best-Value Procurement (Trade-off)

• NAICS Code 561210 Facilities Support Services

• One Firm-Fixed Price Contract

• Base Year and 4 Option Years

• Check https://sam.gov/ for Amendments

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What do I need to submit?

• Section L details this information

• 3 Volumes are required o Vol I Past Performance, Technical Approach and Management Approach (PDF)

ABSOLUTELY NO COST INFO HERE

o Vol II Price Proposal (PDF + Excel Worksheet) o Vol III Administrative Requirements (PDF)

• 1 electronic copy of complete proposal o 3 PDF files and 1 Excel workbooks

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What do I need to submit?

Volume I Tab A: Past Performance of Prime

• Factor 1: Past Performance of Prime o Is it recent?

o How is it relevant?

o What is the quality of the Past Performance?

Submit no more than 5 examples (Section L, Attachment 1)

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Volume I Tab A: Past Performance of Prime

ATTACHMENT 1

Information is required; Use of form is not.

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Volume I Tab A: Past Performance of Prime

• Relevant Company Effort o Is the effort recent?

o Contract has a minimum period of one year and is 100% complete within 10 years of the RFP issue date (21 Jan 2022); or o Contract is ongoing and at least one year of the contract is 100% complete by the RFP issue date.

o How is Offeror’s effort relevant to this RFP?

o Describe how your project is similar to the scope of the solicitation. Use extra pages if necessary.

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Volume I Tab A: Past Performance of Prime

• Quality of Past Performance o For Government Projects o CPARS (interim or final), or o Past Performance Questionnaires (PPQ) (Section L, Attachment 2) o For Other Projects only PPQs o Can provide a copy of a previously obtained PPQ from your customer o Provide at least parts 1 and 3 of the PPQ o Make sure it is signed

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Volume I Tab A: Past Performance of Prime

ATTACHMENT 2 – PART 1

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Volume I Tab A: Past Performance of Prime

ATTACHMENT 2 – PART 3

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What do I need to submit?

• Volume I Tab B: Technical Approach

• Factor 2: Technical Approach o Submit your company’s technical approach to performing the work in a narrative form o Some will have specific questions that should be addressed o Adhere to 25-page limit

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• Factor 2: Technical Approach (continue) o Provide a description of Offeror’s:

o Capability to perform the O&M work required o Capability to perform the same or similar O&M work at multiple sites concurrently during the Period of Performance o Plan to take over the maintenance of the NAMRU-6 facilities for the first time o Plan to manage an on-going full-service O&M program for laboratory research facility o Plan to respond quickly to different situations encountered in the O&M of laboratory research facility

Volume I Tab B: Technical Approach

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What do I need to submit?

Volume I Tab C: Management Approach

• Factor 3: Management Approach o Submit your company’s technical approach to managing the work in a narrative form o Some will have specific questions that should be addressed o Adhere to 5-page limit o Include:

o Project Management Structure o Personnel Qualifications

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What do I need to submit?

Volume II Price Proposal

• Submit electronic copy of Excel Workbook in

Excel format (read-only) o Use most recent version available o Do not change or modify worksheets

• Insert a price on all numbered items of the Bid Schedule

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What do I need to submit?

• Volume III Administrative Requirements

• Signed and dated SF33 o Acknowledge any and all Amendments

• Proposal Data Sheet (Section L, Attachment 3)

• Representations & Certifications

• Proposal should include:

o Volumes I, II, III (one PDF file for each Volume) o Price Excel workbook

• Joint Venture documents, if applicable

• Financial Statements/Bank Reference

• Notice of Exceptions (Section L, Attachment 4)

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Volume III Administrative Requirements

SF33 – Solicitation SF30 - Amendments

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Volume III Administrative Requirements

Attachment 3 – Proposal Data Sheet Attachment 4 – Notice of Exceptions

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How will I be evaluated?

• Section M details this information

• Volume I order of relative importance o 1st - Past Performance (Factor 1) (1st in relative importance) o 2nd - Technical Approach (Factor 2) ( 2nd in relative importance, less important than Factor 1) o 3rd - Management Approach (Factor 3) ( 3rd in relative importance, less important than Factor 2)

• Volume II – price analysis

• Volume I is more important than Volume II

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How will I be evaluated?

Evaluation Process

• Components:

Proposal Compliance Review Non-Price Factor Evaluation Price Analysis fair, reasonable, unbalancing of bids Non-Price/Price Trade-off Analysis based on relative advantages and disadvantages of proposals and prices

• Non-price factors are evaluated independently from price

• Non-priced factors combined are considered significantly more important than price

• Award to be done to the proposal that offers the best value to the Government (combined factor ratings & price)

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Past Performance

• Looks at Recent, Relevant and Quality

• Each project example is assigned a relevancy rating

• Performance Confidence Assessment Rating

• All project examples are combined for an overall rating

• Ratings: Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence, No Confidence

How will I be evaluated?

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How will I be evaluated?

Technical & Management Approach

• Combined Technical/Risk Rating

• Equal and not rated separately

• Looks at Strengths, Weaknesses, Significant

Weaknesses and Deficiencies of the technical approach

• Ratings: Outstanding, Good, Acceptable, Marginal, Unacceptable (contains ≥1 deficiencies)

• A proposal with a deficiency is unacceptable and therefore unawardable

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How will I be evaluated?

Administrative Requirements (including Price)

• Administrative requirements are reviewed for compliance and completeness.

• Price is analyzed for fairness, reasonableness and identification of unbalancing of pricing.

• Information provided as part of the Administrative requirements will be used to make a risk assessment of the offeror’s financial capability to successfully accomplish the project.

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How will I be evaluated?

Discussions

• The Government intends to award without discussions.

However, the Government reserves the right to conduct discussions, if it is in the Government’s best interest.

• DO NOT assume you will have an opportunity to revise your proposal after submission.

• If discussions are necessary, it will be only with the firms determined to be the MOST HIGHLY RATED.

• When discussions are closed, offerors will have the opportunity to submit their Final Proposal Revision (FPR).

• Revised proposals are subject to criteria of Section L unless determined otherwise in the discussions letter.

• Discussions are subject to same evaluation criteria.

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Items of Interest

• FAR 52.229-12 Tax on Certain Foreign Procurements under Section I - Clauses

• Form W-14 and Instructions in Section J -

Exhibits

• Must be submitted with proposal and all submitted invoices

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Tax on Certain Foreign Procurements

• Provision 52.229-11 – Section K Are you a foreign person?

• Clause 52.229-12 – Section I Exemptions:

oPart II – Based on International Tax Agreement (Appendix A and B of W-14 Form Instructions) oPart III – Based on International Bilateral/Trade Agreement oPart III – Imports from US or Exempted Countries

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Tax on Certain Foreign Procurements

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Miscellaneous Item Requirements

• Safety & Health Requirements to comply with

EM 385-1-1

• Proposals to be in English & in US Dollars (See Section L, Provision 52.215-1)

• Check all amendments for any new information.

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What if I have a question?

• Submit via https://www.ProjNet.org/projnet

• Deadline 01 March 2022, 2:00pm Central

• More info in Section L, paragraph 1.3

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Proposal Due Date

Due No Later Than

1400 (2:00pm Central)

15 March 2022

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Technical Requirements Section C presents the scope of work

Contract will cover all NAMRU-6 facilities (with limited additional structures and grounds) at 3 locations – Lima (Callao), Iquitos, and Puerto Maldonado

Sect C, Paragraph 1.0:

The contractor shall provide all personnel, services, materials, and transportation required to perform Facilities Operation and Maintenance (O&M) and support services for US Navy Medical Research Unit Six (NAMRU-6) facilities, as described in this contract. The Contractor shall provide qualified employees and complete the tasks within the prescribed time and with the prescribed quality. The Contractor shall accomplish 100% of assigned Work. The Contractor shall staff each Work Site (through full time, part time, or subcontracted resources as proposed and approved) to accomplish the work as identified by requirements in the Contract, as in the work history and as derived from equipment lists and Standard Operating Procedures (SOPs) included in the Technical Exhibits. With appropriate Government oversight, the Contractor will be responsible for planning and supervising the day-to-day activities of Section C. It is possible that, during performance of the contract, systems, requirements, facilities and/or work sites may be added or deleted from this list, and that additional repair requirements not outlined below may be required. Such changes, if required, will be incorporated by modification, and the Contractor will have the opportunity to request a fair and reasonable price adjustment if appropriate.

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Technical Requirements Contractor Responsibilities / General Requirements General intent is for the Contractor to operate and maintain NAMRU-6 buildings and systems in a continuous, satisfactory condition ► Within limits of responsibility described in Section C given role of inhouse NAMRU-6 employees ► This contract does NOT provide construction services except as incidental to a maintenance task

Use of computer-based automated maintenance management system Participation in certification/accreditation and internal NAMRU-6 management efforts Knowledge of and compliance with US and Peruvian codes and standards (including those specific to biomedical research laboratories and environmental & health requirements) Performance in an active research facility Management and staffing approach is left as a Contractor choice

► Requirement is to provide the required level of service within the contract parameters ► Method may include use of Contractor forces, subcontracts, on-site presence and/or remote response (within Section

C limits)

Technical exhibits provide historical data for use in estimating future requirements ► NOTE: Historical data is an indicator of likely workload levels, but not a guarantee

Contractor responsibility for oversight, training, licensing/permitting, equipping, etc of their personnel – see Section C paragraph 4.0 and sub-paragraphs for details

A number of reports are required with specified frequency to document Contractor performance of scope requirements – see Section C paragraph 5.3 and sub-paragraphs

Ordering and management of parts & spares – see Section C paragraph 6.0 and subparagraphs

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Technical Requirements Preventive (Recurring or Scheduled) Maintenance (PM) Section C paragraph 3.2 and subparagraphs Technical exhibits contain Standard Operating Procedures (SOPs) detailing PM requirements and frequencies for each major equipment/system type which must be followed Tasks identified under a PM must be completed under that PM along with minor related repairs within the Section C limits (an unscheduled work order will not be created for unfinished work) Contractor required to develop an annual PM schedule to ensure required PMs are accomplished in a planned manner within the frequencies required Contractor must provide all tools, equipment, supplies, and materials to complete the service A report is required upon completion of each PM, along with a monthly summary report Contractor limits of responsibility

► Lima & Iquitos

• some monthly PMs plus all PM tasks with a frequency of quarterly or greater

• all required tests and inspections for facility equipment and systems, regardless of the required frequency

► Puerto Maldonado

• all required PMs, as well as all required tests and inspections for facility equipment and systems

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Technical Requirements Unscheduled (Demand) Maintenance or Service Orders Section C paragraph 3.4 and subparagraphs May include minor repairs and INCIDENTAL construction Schedule B identifies a Not to Exceed amount for unscheduled maintenance support Work against the unscheduled maintenance contract line item will be invoiced monthly based on actual effort completed on assigned service orders Priority Codes

► See Section C paragraph 3.4.2 and subparagraphs for definitions of the 4 priorities ► Response times range from 15 minutes to 25 calendar days depending on the priority ► Codes assigned by Facility Manager at Lima & Iquitos ► Codes assigned by Contractor at Puerto Maldonado

When service order requires specialty work, the specialty technician or subcontractor must provide certification to demonstrate they are certified by manufacturer of the brand or similar to perform the work.

Service orders may also be issued for technical reachback Contractor limits of responsibility

► Lima & Iquitos

• Service orders assigned by Facility Manager

• Responsible for 25% of service orders at Lima & 40% at Iquitos

► Puerto Maldonado

• Responsible for all service orders

• Service orders requiring or more than or equal to 4 labor hours or $500 materials require prior Facility Manager approval

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Bid Schedule 1

PERFORM FACILITIES OPERATIONS AND MAINTENANCE

NAMRU-6, VARIOUS LOCATIONS THROUGHOUT PERU

BID SCHEDULE 1 BASE YEAR - LIMA

BID ITEM

1111 LABOR RATES

COST TO PRIME CONTRACTOR UNIT UNIT PRICE

1111A G.C. SITE SUPERVISOR HR. $ -

1111B G.C. FIELD QUALITY CONTROL MANAGER / HR. $ -

FIELD SAFETY MANAGER (when separate person to be furnished)

1111C G.C. FIELD OFFICE CLERK HR. $ -

1111D WAREHOUSE SPECIALIST HR. $ -

1111E ENGINEERING TECHNICIAN HR. $ -

1111F ELECTRICIAN HR. $ -

1111G ELECTRONICS TECHNICIAN HR. $ -

1111H BOILER OPERATOR HR. $ -

1111 I UTILITY OPERATOR HR. $ -

1111J HVAC MECHANIC HR. $ -

1111K REFRIGERATION MECHANIC HR. $ -

1111L PLUMBER HR. $ -

1111M GENERAL MAINTENANCE MECHANIC HR. $ -

1111N EQUIPMENT OPERATOR HR. $ -

1111O CARPENTER HR. $ -

1111P PAINTER HR. $ -

1111Q LOCKSMITH HR. $ -

1111R GENERAL LABORER HR. $ -

1111S OVERTIME DIFFERENTIAL (*see explanation below)

HR. $ -

1111T AFTER-HOURS DIFFERENTIAL (**see explanation below)

HR. $ -

*OVERTIME DIFFERENTIAL - THIS REPRESENTS THE ADDITIONAL WAGES PAID TO EMPLOYEES

WORKING IN EXCESS OF 40 HOURS PER WEEK. THE DIFFERENTIAL WOULD BE APPLIED TO THE

HOURLY RATE FOR AFFECTED WORKERS, ONLY FOR THE OVERTIME WORKED.

**AFTER-HOURS DIFFERENTIAL - THIS REPRESENTS THE ADDITIONAL WAGES PAID TO

EMPLOYEES WORKING TIMES OTHER THAN DURING NORMAL OPERATING HOURS DEFINED BY

SECTION C. IT WOULD BE APPLIED TO THE HOURLY RATE FOR AFFECTED WORKERS, ONLY FOR

THOSE HOURS WORKED OUTSIDE NORMAL OPERATING HOURS.

BID SCHEDULE 1 BASE YEAR - LIMA

BID ITEM

UNIT

PERCEN

TAGE

1112 PRIME CONTRACTOR MARKUP

1112 A

OPERATION & MAINTENANCE - GENERAL &

ADMINISTRATIVE OVERHEADS (HOME AND

BRANCH OFFICE), AND PROFIT. The percentage entered here will be applied to the sum of CLINs 1101A through 1101R (after applying differentials where appropriate) % -

1112 B

SUBCONTRACTS - HANDLING FEE TO INCLUDE

ALL PRIME CONTRACTOR EXPENSES RELATED

TO PROCUREMENT AND MANAGEMENT OF

SUBCONTRACTS (INCLUDING APPLICABLE

OVERHEAD & PROFIT). % -

Cost Line Item Numbers (CLINs) in Bid Schedule 1 are numbered using the following numbering convention. The first digit represents the bid schedule number. The second digit represents the site number (1 for Lima; 2 for Iquitos; 3 for Puerto Maldonado). The third digit (1 through 5) represents the 12-month period. The fourth digit (1-2) represents the type of CLIN (1 for Labor Rates and 2 for Prime Contractor Markups). The final character represents the sub line item (A through T, depending on the number of sub-items). For example, CLIN 1111A is the CLIN for Bid Schedule 1, Lima, Operation & Maintenance, Base Year, G.C. Site Supervisor.

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Bid Schedule 2

PERFORM FACILITIES OPERATIONS AND

MAINTENANCE

NAMRU-6, VARIOUS LOCATIONS THROUGHOUT PERU

BID SCHEDULE 2

BID ITEM

OPERATION & MAINTENANCE - LIMA

COST TO PRIME CONTRACTOR UNIT UNIT PRICE

2101BASE YEAR OPERATION & MAINTENANCE EA. $ -

2101APREVENTIVE MAINTENANCE PER SOPs EA. $ -

2101BUNSCHEDULED MAINTENANCE NOT TO EXCEED $ 150,000.00

2102OPTION YEAR 1 OPERATION & MAINTENANCE EA. $ -

2102APREVENTIVE MAINTENANCE PER SOPs EA. $ -

2102BUNSCHEDULED MAINTENANCE NOT TO EXCEED $ 150,000.00

2103OPTION YEAR 2 OPERATION & MAINTENANCE EA. $ -

2103APREVENTIVE MAINTENANCE PER SOPs EA. $ -

2103BUNSCHEDULED MAINTENANCE NOT TO EXCEED $ 150,000.00

2104OPTION YEAR 3 OPERATION & MAINTENANCE EA. $ -

2104APREVENTIVE MAINTENANCE PER SOPs EA. $ -

2104BUNSCHEDULED MAINTENANCE NOT TO EXCEED $ 150,000.00

2105OPTION YEAR 4 OPERATION & MAINTENANCE EA. $ -

2105APREVENTIVE MAINTENANCE PER SOPs EA. $ -

2105BUNSCHEDULED MAINTENANCE NOT TO EXCEED $ 150,000.00

STERILIZER O&M - LIMA (COST NOT INCLUDED IN BID ITEMS ABOVE)

COST TO PRIME CONTRACTOR UNIT UNIT PRICE

2101EOPTIONAL ITEM - BASE YEAR STERILIZER O&M EA. $ -

2102EOPTIONAL ITEM - OPTION YEAR 1 STERILIZER O&M EA. $ -

2103EOPTIONAL ITEM - OPTION YEAR 2 STERILIZER O&M EA. $ -

2104EOPTIONAL ITEM - OPTION YEAR 3 STERILIZER O&M EA. $ -

2105EOPTIONAL ITEM - OPTION YEAR 4 STERILIZER O&M EA. $ -

CLINS in Bid Schedule 2 are numbered sequentially by site and reflect the proposed cost to operate and maintain the identified site during the identified 12-month period. The first digit represents the bid schedule number. The second digit of each CLIN represents the site number (1 for Lima; 2 for Iquitos; 3 for Puerto Maldonado) and the third and fourth digits (01-05) represent the 12-month period. The final character represents the sub line item (A through D, depending on the number of sub-items). For example, in Bid Schedule 2, CLIN 2101 is the CLIN for the cost of preventive maintenance of the Lima site during the base year of this contract.

CLIN 2101 shall be populated with the sum of sub line items 2101A and 2101B, and represents the total cost of Operation and Maintenance for Lima for the identified 12-month period (not to include the cost of sterilizer maintenance which is reflected in sub line items ending in "E." The values for CLINS 2102, 2103, 2104, and 2105 shall be calculated in the same way for each identified 12-month period (the sum of the preventive maintenance and unscheduled maintenance sub line items).

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QUESTIONS?