W9127822R0005 Solicitation.pdf

CODE

(Hour)

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until 02:00 PM local time 15 Mar 2022

X

A X B X C

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X G F 225 - 268

269 - 281 X H 282 - 289

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 289

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W91278 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 0 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 16

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

17 - 53 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

54 - 57 58 - 59

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 60 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 61 - 70 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

71 - 222

PART II - CONTRACT CLAUSES

ENDIST MOBILE CONTRACTING DIVISION

109 ST JOSEPH ST

MOBILE AL 36602

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

223 - 224

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

21 Jan 2022

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W9127822R0005

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Base Year O&M- Lima

FFP

Operation and Maintenance of US Navy Medical Research Unit Six (NAMRU-6)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

NET AMT

0002 1 Job OPTION Option Year 1 O&M - Lima

FFP

Operation and Maintenance of US Navy Medical Research Unit Six (NAMRU-6)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0003 1 Job OPTION Option Year 2 O&M - Lima

FFP

Operation and Maintenance of US Navy Medical Research Unit Six (NAMRU-6)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0004 1 Job OPTION Option Year 3 O&M- Lima

FFP

Operation and Maintenance of US Navy Medical Research Unit Six (NAMRU-6)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0005 1 Job OPTION Option Year 4 O&M - Lima

FFP

Operation and Maintenance of US Navy Medical Research Unit Six (NAMRU-6)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0006 1 Job OPTION Optional Item Base Year - Lima

FFP

Sterlizer Operation and Maintenance NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0007 1 Job OPTION Optional Item Year 1 - Lima

FFP

Sterlizer Operation and Maintenance NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0008 1 Job OPTION Optional Item Year 2 - Lima

FFP

Sterlizer Operation and Maintenance NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0009 1 Job OPTION Optional Item Year 3 - Lima

FFP

Sterlizer Operation and Maintenance NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0010 1 Job OPTION Optional Item Year 4 - Lima

FFP

Sterlizer Operation and Maintenance NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0011 1 Job OPTION Base Year O&M - Iquitos

FFP

Operation and Maintenance of US Navy Medical Research Unit Six (NAMRU-6)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0012 1 Job OPTION Option Year 1 O&M - Iquitos

FFP

Operation and Maintenance of US Navy Medical Research Unit Six (NAMRU-6)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0013 1 Job OPTION Option Year 2 O&M - Iquitos

FFP

Operation and Maintenance of US Navy Medical Research Unit Six (NAMRU-6)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0014 1 Job OPTION Option Year 3 O&M - Iquitos

FFP

Operation and Maintenance of US Navy Medical Research Unit Six (NAMRU-6)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0015 1 Job OPTION Option Year 4 O&M - Iquitos

FFP

Operation and Maintenance of US Navy Medical Research Unit Six (NAMRU-6)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0016 1 Job OPTION Optional Item Base Year - Iquitos

FFP

Sterlizer Operation and Maintenance NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0017 1 Job OPTION Optional Item Year 1- Iquitos

FFP

Sterlizer Operation and Maintenance NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0018 1 Job OPTION Optional Item Year 2- Iquitos

FFP

Sterlizer Operation and Maintenance NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0019 1 Job OPTION Optional Item Year 3- Iquitos

FFP

Sterlizer Operation and Maintenance NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0020 1 Job OPTION Optional Item Year 4- Iquitos

FFP

Sterlizer Operation and Maintenance NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0021 1 Job OPTION Base Year O&M - Maldonado

FFP

Operation and Maintenance of US Navy Medical Research Unit Six (NAMRU-6)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0022 1 Job OPTION Option Year 1 O&M- Maldonado

FFP

Operation and Maintenance of US Navy Medical Research Unit Six (NAMRU-6)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0023 1 Job OPTION Option Year 2 O&M - Maldonado

FFP

Operation and Maintenance of US Navy Medical Research Unit Six (NAMRU-6)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0024 1 Job OPTION Option Year 3 O&M - Maldonado

FFP

Operation and Maintenance of US Navy Medical Research Unit Six (NAMRU-6)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0025 1 Job OPTION Option Year 4 O&M- Maldonado

FFP

Operation and Maintenance of US Navy Medical Research Unit Six (NAMRU-6)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0026 1 Job OPTION Optional Item Base Year - Maldonado

FFP

Sterlizer Operation and Maintenance NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0027 1 Job OPTION Optional Item Year 1 - Maldonado

FFP

Sterlizer Operation and Maintenance NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0028 1 Job OPTION Optional Item Year 2 - Maldonado

FFP

Sterlizer Operation and Maintenance NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0029 1 Job OPTION Optional Item Year 3 - Maldonado

FFP

Sterlizer Operation and Maintenance NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

0030 1 Job OPTION Optional Item Year 4 - Maldonado

FFP

Sterlizer Operation and Maintenance NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD

Section C - Descriptions and Specifications

SCOPE OF WORK

STATEMENT OF WORK

PERFORM FACILITIES OPERATION AND MAINTENANCE

US Navy Medical Research Unit Six (NAMRU-6) Multiple Locations in Peru

10 January 2022

1.0 DESCRIPTION OF SERVICES.

The contractor shall provide all personnel, services, materials, and transportation required to perform Facilities Operation and Maintenance (O&M) and support services for US Navy Medical Research Unit Six (NAMRU-6) facilities, as described in this contract. The Contractor shall provide qualified employees and complete the tasks within the prescribed time and with the prescribed quality. The Contractor shall accomplish 100% of assigned Work.

The Contractor shall staff each Work Site (through full time, part time, or subcontracted resources as proposed and approved) to accomplish the work as identified by requirements in the Contract, as in the work history and as derived from equipment lists and Standard Operating Procedures (SOPs) included in the Technical Exhibits. With appropriate Government oversight, the Contractor will be responsible for planning and supervising the day-to-day activities of Section C. It is possible that, during performance of the contract, systems, requirements, facilities and/or work sites may be added or deleted from this list, and that additional repair requirements not outlined below may be required. Such changes, if required, will be incorporated by modification, and the Contractor will have the opportunity to request a fair and reasonable price adjustment if appropriate.

1.1 The facilities include medical research facilities, warehouses, administrative facilities, parking areas and structures, and support buildings. Facilities include but are not limited to the following (areas are approximate.) All NAMRU-6 facilities in Peru are located on Peruvian (Host Nation) Naval Bases. Building numbers correspond to the number system used on the site maps included in the Technical Exhibits.

Location Facility/Structure Approximate Area (m2)

Lima, Peru Building 1 – Main Building 1101 Lima, Peru Building 2 – Annex Building 918 Lima, Peru Building 4 – Modular Laboratories (2 temporary labs) 134 Lima, Peru Building 6 – Warehouse 140 Lima, Peru Building 7 – Underground Fire Pump Room & Water Reservoir 97 Lima, Peru Building 8 – Garbage Station 14 Lima, Peru Building 9 – Facilities Shop 105 Lima, Peru Building 10 – Security Building 133 Lima, Peru Building 11 – Logistical Building 136 Lima, Peru Building 12 – Safe Haven 277 Lima, Peru Building 13 – Parking Lot Canopy 175 Lima, Peru Building 14 – Above Ground Fuel Storage Tank 67 Lima, Peru Building 18 - Emergency Generator Building 60 Lima, Peru Building 19 – Laboratory Support Building 445 Iquitos, Peru Building IQ1A – Laboratories 232 Iquitos, Peru Building IQ1B – Administration 376 Iquitos, Peru Building IQ2 – Entomology 238 Iquitos, Peru Building IQ3 – New Freezer Room (Old Emergency Generator) 14 Iquitos, Peru Building IQ4 – Guard House 4 Iquitos, Peru Building IQ5 – Pump Station building 4 Iquitos, Peru Building IQ6 – New Emergency Generator 22 Iquitos, Peru Temporary Modular Laboratory 77 Puerto Maldonado, Peru Building 10 – Laboratories 218

Puerto Maldonado, Peru Building 11 – Emergency Generator 16 Puerto Maldonado, Peru Building 12 – Parking (covered) 88

1.2 At the time of solicitation issuance, several NAMRU-6 facilities were under major renovations. The table below describes the time periods during which these facilities, or portions of these facilities, will be under renovation and will NOT require operation and maintenance under this contract. Changes to this schedule and/or changes to Contractor’s responsibility for other facilities due to future renovations will be addressed by modification to this contract.

Location Facility/Structure Renovation Period Lima, Peru Building 1 – Main Building except administrative areas and 1st floor laboratories Contract start through April 2023

Lima, Peru Building 2 – Annex Building Vivarium Contract start through October 2023 Lima, Peru Building 2 – Annex Building Blocks A & B May 2023 through April 2025 Lima, Peru Building 4 – Modular Laboratory 1 building in 2024 during relocation to Iquitos

(other modular lab to remain in service in Lima) Iquitos, Peru Temporary Modular Laboratory Not in service until relocated from Lima in 2024

2.0 GOVERNMENT INTERACTIONS WITH CONTRACTOR

2.1 The Contractor shall not accept direction impacting the quantity, type, or acceptable quality level of work described in the awarded contract from any Government personnel other than the Contracting Officer (KO). Only the KO may obligate the Government and/or approve modifications to awarded contract actions. Work assignments within the scope of this Section C, prioritization of contracted maintenance and repair requirements, approval of materials procurements required to support contract requirements (within the awarded amount), and similar actions required to ensure prompt daily execution of operation and maintenance work in accordance with (IAW) the required scope of work may be made by other authorized government personnel, to include the Contracting Officer’s Representative (COR), NAMRU-6 Facility Manager, Maintenance Manager, Maintenance Foreman, and others in similar positions if identified in writing to the Contractor by the KO or COR.

2.2 A US Army Corps of Engineers (USACE) COR and alternate COR will be designated for this contract to provide oversight and regular interface between the Contractor and NAMRU-6 personnel.

2.2.1 COR responsibilities include:

2.2.1.1 Review and approve vouchers for payment

2.2.1.2 Report problems or discrepancies to the KO

2.2.1.3 Oversee implementation of the Quality Assurance Surveillance Plan (QASP)

2.2.1.4 Along with Facility Manager, review Contractor submittals and coordinate review of submittals requiring additional engineering review

2.2.1.5 Initiate periodic Contractor evaluations

2.2.1.6 Provide periodic site assessment to ensure compliance with the scope of work, and to review the economy and efficiency of project execution

2.2.1.7 Periodically review Contractor performance relative to the contract schedule and budget

2.2.1.8 Gather information from the contractor for and complete all actions in required US Government systems to support required evaluation, documentation, and reporting. Systems and initiatives include but are not limited to Contractor Performance Assessment Reporting System (CPARS), Synchronized Predeployment & Operational Tracker (SPOT), System for Award Management (SAM), and Combatting Trafficking in Persons (CTIP). The Contractor is required to provide requested data to the COR, and to complete Contractor portions of applicable systems.

2.2.2 A copy of all reports and other documentation generated by the Contractor shall be provided to the COR.

2.2.3 While other Government personnel will be designated to interface on a daily basis with the Contractor for coordination within the scope of the awarded contract to ensure performance of ongoing operations and maintenance, the COR shall remain the Contractor’s primary point of contact for all contractual questions or issues.

2.3 The NAMRU-6 Facility Manager or his designee will serve as the primary point of contact for day-to-day operations and maintenance issues. Neither the Facility Manager nor any other Government representative other than the KO may authorize a change to the terms, conditions, quantities, requirements, or performance period of this contract. Throughout this contract, references to the Facility Manager shall be understood to include the Facility Manager and/or his designee. Roles and responsibilities of the Facility Manager include:

2.3.1 Provide Contractor work assignments within the limits of this contract. If the Contractor believes any work assignment exceeds the contract requirements, and would require a modification, the Contractor shall request direction from the COR prior to performing any such work or procuring any materials, equipment, or subcontract support required for such work. Neither the Facility Manager nor any other Government personnel other than the KO has the authority to direct the Contractor to perform work not already specified in the awarded contract.

2.3.2 Serve as point of contact between the Contractor and the site / users.

2.3.3 Prioritize unscheduled service calls in accordance with the parameters defined in this contract.

2.3.4 Authorize materials procurements within the total dollar value of materials included in the awarded contract.

2.3.5 Provide technical guidance on O&M services at the individual sites.

2.3.6 Receive contract required reports and submittals from the contractor for review and concurrence.

2.3.7 Along with COR, review Contractor submittals and coordinate review of submittals requiring additional engineering review.

2.3.8 Perform quality inspections of work performed.

2.3.9 Report problems or discrepancies to the COR

2.3.10 Actively participate in the implementation of the QASP

2.3.11 Develop QA reports and other project documentation

2.3.12 Provide site inspections to review and witness procedures and testing

2.3.13 Thresholds are discussed in various sections of this contract which limit the Contractor’s responsibility in terms of hours or materials dollars spent in performing various Operational, Unscheduled Maintenance, and Preventive Maintenance tasks. Unscheduled Maintenance Service Orders (as described below) may be initiated for repair or maintenance tasks which exceed these thresholds within the limits of the awarded contract quantities.

However, the Facility Manager may not authorize the Contractor take any action that exceeds the terms and conditions of the awarded contract without KO award of a negotiated modification.

3.0 SERVICES TO BE PERFORMED

3.1 General. The Contractor shall operate and maintain NAMRU-6 buildings, building components, and all building systems, both internal and external, in a continuous, satisfactory condition. The required extent of services varies by work site. The Contractor shall be responsible for completing all work in a timely manner, as specified by this contract, on Real Property, Real Property Installed Equipment, and specified Personal Property that is within the specified buildings. The contractor shall provide the specified operation and maintenance services for specified buildings including, but not limited to: all plumbing systems, medical gas systems, fire suppression systems, heating, ventilation and air conditioning (HVAC) systems, electrical systems, electronic systems (access control, fire alarm, etc.), building exterior, interior finishes, and central utility plants in accordance with all applicable codes, laws, and standards. Manufacturer’s recommended processes shall be followed for maintenance of equipment and building systems. Additional requirements for key specific systems and components are included in paragraph 8.0 below, and in the Technical Exhibits. Given the location of the facilities on host nation installations, applicable codes, laws, and standards include not only US Federal codes and laws, but also host nation and local codes, laws, and standards as applicable. Additional information on applicable requirements is included in the Technical Exhibits. Any code required testing/certifications shall be the contractor’s responsibility throughout the duration of this contract. The Contractor shall make assigned repairs regardless of their origin, i.e., occupant abuse, the Contractor’s action, another Contractor’s action, or vandalism following the processes described in this section for Unscheduled Maintenance. The Contractor shall provide, as a minimum, a quality of service consistent with best practices to achieve cost-effective reliability through the implementation of better operations and maintenance practices such as Predictive Maintenance, and Condition Monitoring. The Contractor's proper performance of maintenance and management tasks shall ensure safety and shall ensure that occupant and mission requirements are met, and that facility accreditation is maintained as applicable. The objective of this Contract is to maintain the facilities and all associated Real Property Installed Equipment (RPIE) by providing labor and material support for efforts to include but not be limited to: Operations of Facilities and Utilities, support for outages of the utility systems; Scheduled Maintenance to include Preventative Maintenance Programs; and Unscheduled maintenance to include Emergency Maintenance and Service Orders at the specified work sites in accordance with applicable codes, laws, and standards.

3.1.1 The Contractor shall organize, execute, record and document the work using an approved computer-based automated maintenance management system. The Contractor shall use the approved maintenance management system to manage all aspects of the work required by this contract. Approval of the system shall require that the system have the capability to manage all components required by this scope of work, such as materials ordering and tracking, work reception, etc. The Contractor shall submit written identification of their proposed management system for review and approval prior to the kick-off meeting.

3.1.1.1 The Contractor is responsible for providing any hardware and software required for operation of their selected automated maintenance management system (as applicable), and any other software or systems the Contractor may choose to operate for their internal management processes. There is not space for contractor administration at the NAMRU-6 sites, so all contractor administrative functions must occur off-site at contractor procured/operated locations. The contractor, in coordination with the Facility Manager, may bring contractor owned computers, tablets, etc to NAMRU-6 sites for performance of required duties, but internet service and/or connection to government networks will not be available.

3.1.2 The Contractor shall participate in activities that are designed to meet the requirements of internal NAMRU-6, US Navy Bureau of Medicine (BUMED), US Defense Health Agency (DHA), USACE, and/or other US Department of Defense (DoD) reviews and audits. The Contractor shall also support facility certification and accreditation processes, to include activities related to visits from and reports to agencies such as the Association for Assessment and Accreditation of Laboratory Animal Care (AAALAC). The Contractor's proper performance of maintenance and management tasks shall ensure safety of staff, occupants, and test subjects; shall ensure facilities support mission requirements; and shall ensure that facility certification(s) and accreditation(s) are maintained as applicable, within the defined responsibilities of the Contractor. Attendance by Contractor personnel may be required at pre-construction and design coordination meetings in order to coordinate work to be performed by other contractors in facilities maintained under this contract.

3.1.3 The Contractor shall be familiar with and work shall conform to codes governing the operation of a medical research facility such as those published by the National Fire Protection Association (NFPA), and other applicable codes and standards. See the Technical Exhibits for a representative list of required codes and standards.

The Contractor shall remain abreast of any changes in codes which impact these facilities and shall notify the Contracting Officer when major modifications are required to maintain code compliance. The Contractor shall implement minor changes (no cost or scope/quality impact) into the program.

3.1.4 The Contractor shall prepare and maintain a current, written, site-specific organizational/staffing plan, addressing both on-site, regional, and corporate resources. The plan shall indicate all categories of personnel employed and shall delineate lines of communication among them with contact information.

3.1.5 The Contractor shall implement warranties on new equipment, whether installed under this contract or by others under separate contracts and maintain records of same.

3.1.6 If the Contractor is unable to complete maintenance or repair tasks within the timeframe required by this contract (including SOPs) or stated in an accepted service order, the Contractor shall be responsible for providing and installing/connecting temporary systems to ensure the facility can continue to operate without interruption during the extended maintenance or repair time. All temporary equipment and/or items shall be approved by the Facility Manager prior to installation or connection to existing building systems, and the period of time the temporary measures will be in place shall be submitted in writing for approval by the Facility Manager.

3.1.7 NAMRU-6 operates automated systems which may be used to generate requirements for this Contractor, or which may require information from the Contractor. These systems include a customer service order request system in use at the Lima and Iquitos sites, and the Defense Medical Logistics Standard Support (DMLSS) system.

The Contractor is not responsible for using or providing direct data entry into either system, but the Contractor may be required to format reports and deliverables to ensure the NAMRU-6 staff can effectively update and operate the systems.

3.2 Preventive Maintenance (PM), also referred to as “Recurring Maintenance” or “Scheduled Maintenance.”

3.2.1 Tasks addressed in a PM will be completed under the PM, e.g. replace filters, tighten/replace belts, make minor adjustments, etc. Minor related repairs (requiring less than 2 hours of labor and $500 in materials) shall also be completed under the PM. For more significant repairs identified during PMs, the Contractor shall notify the Facility Manager and obtain concurrence with generation of a Service Order in the work management system. If Service Orders are required for deficiencies discovered during the PM, the Service Order number will be listed on the PM record, and the PM number will be listed on the Service Order record. The relationship between the two will be available by reviewing either record. The PM will not be closed or considered complete until all PM tasks are complete. Actions taken to correct deficiencies under the PM must be clearly identified in the PM record prior to completing the PM. No PM tasks or frequencies can be modified without prior approval of the COR and Facility Manager.

3.2.2 If during the PM, the Contractor identifies that the equipment or any component is near or at the end of its economic life and should be scheduled for replacement, the Contractor shall include that in the report to the COR and Facility Manager to be submitted upon completion of the PM. Identified equipment replacement will typically be performed under a separate construction/repair contract but could be performed under a separately negotiated modification to this contract.

3.2.3 The Contractor shall assign appropriately skilled and knowledgeable craftsman to perform the work.

3.2.4 If the SOP PM tasks are incorrect for the equipment, the Contractor shall notify the COR and Facility Manager to request a change to the SOP, and upon concurrence shall perform the correct tasks IAW manufacturer requirements.

3.2.5 The Contractor shall develop an annual PM schedule and provide it to the COR and Facility Manager for approval at the start of the Contract. Changes to the annual Schedule will be coordinated with the COR and Facility Manager. The Contractor shall ensure that Service on equipment is scheduled and performed during appropriate times of the year. For example, chillers will be serviced prior to the cooling season. Where schedules indicate yearly, annually, or similar terms to indicate performance at yearly intervals, the Contractor shall perform the service within the duration of each annual performance period, and the plan shall indicate the time at which the service is planned. Where schedules indicate performance at greater than yearly intervals (5 years for instance), the Contractor shall perform the service within the duration of this contract, and the plan shall indicate the time at which the service is planned. The SOPs provided in this contract shall be used as the basis for the required maintenance schedules.

3.2.6 The Contractor shall provide all tools, equipment, supplies, materials and parts to complete the service.

The Contractor shall ensure the work area is clean and orderly after completion of the service and dispose of all unusable materials and parts properly.

3.2.7 If the equipment is not operational the Contractor shall notify the Facility Manager. The PM will not be closed out if the equipment is not operational without approval from the Facility Manager.

3.2.8 All equipment data, such as gage readings, shall be recorded during each PM. These data points as well as craftsman comments or observations shall be recorded on the PM record and in the report submitted following the completion of the PM.

3.2.9 Upon completion of each PM, test, and/or inspection, the Contractor shall submit to the COR and the Facility Manager, a report describing the work performed. The report shall include all PM reporting requirements identified in this contract (equipment data collected, etc.), and shall also include: the date(s) and time(s) the work was performed; the name of the personnel who completed the work (to include company name if performed by a subcontractor); the total number of hours spent in performance of the work; the total cost of materials used; the total subcontract cost incurred (if applicable); a narrative description of any minor repairs completed incidental to the PM with a summary of the time and materials expended specific to the repair as addressed above (separate from that required for the PM itself); a description of any major issues noted with the equipment, to include recommendations for major repair or scheduled replacement of the equipment or components; data required for entry of the PM record by NAMRU-6 personnel in the government system of record; and any other information pertinent to the work.

3.2.9.1 The Contractor shall submit a monthly report to the COR and Facility Manager, with a summary of all scheduled work performed during the month. The report shall provide for each PM, the information identified in paragraph 3.2.9 above. The Contractor shall coordinate with the COR and Facility Manager to determine an acceptable format for this report, which may include submission of or reference to copies of PM records for information captured in those records.

3.2.10 All PMs shall be completed in the month in which they are scheduled. The date scheduled shall comply with all regulatory requirements. Provide a copy of the schedule to the COR and Facility Manager no later than five working days before the end of the month prior to the month in which the PMs are to be performed. If a PM, test or inspection cannot be performed on the date scheduled, the COR and Facility Manager must be notified prior to the originally scheduled date. If access to the equipment must be restricted by NAMRU-6 for any reason, the Facility Manager will coordinate with the Contractor to reschedule the PM.

3.2.11 PM Requirements at Lima and Iquitos: NAMRU-6 maintains an in-house staff at the Lima and Iquitos sites, which will remain responsible for all daily and weekly, and some monthly PM tasks. The Contractor shall be responsible for all PM tasks with a frequency of quarterly or greater (semi-annual, annual, 5 year, etc.) and some monthly PM tasks as described in the SOPs. Required PMs are defined in the SOPs in the Technical Exhibits of this contract. The Contractor shall also be responsible for all required tests and inspections for facility equipment and systems, regardless of the required frequency. Processes and requirements for PMs included throughout this and other sections of the contract shall apply to PM requirements at Lima as applicable.

3.2.11.1 The Contractor shall coordinate with the Facility Manager on a monthly PM schedule to include all PMs, tests, and/or inspections required to occur within that month. The PM schedule shall be finalized no later than five working days before the end of the month prior to the month in which the PMs are to be performed. If a PM, test or inspection cannot be performed on the date scheduled, the COR and Facility Manager must be notified prior to the originally scheduled date. If access to the equipment must be restricted by NAMRU-6 for any reason, the Facility

Manager will coordinate with the Contractor to reschedule the PM.

3.2.11.2 Vivarium facilities shall be maintained IAW Association for Assessment and Accreditation of Laboratory Animal Care (AAALAC) standards.

3.2.12 PM Requirements at the Puerto Maldonado Site: The Contractor shall be responsible for completing all required PMs, as well as all required tests and inspections for facility equipment and systems at each site. Processes and requirements for PMs included throughout this and other sections of the contract shall apply to PM requirements Puerto Maldonado as applicable.

3.2.12.1 The Contractor shall generate a monthly PM schedule based on the SOPs provided in this contract, to include any and all PMs, tests, and/or inspections scheduled to be accomplished during the month (i.e. weekly, quarterly, semi-annual, annual, 5 year, etc. scheduled for that month). The schedule shall identify each PM by work request number, equipment number, nomenclature, tasking number and date scheduled.

3.3 Required Testing and Analysis. The contractor is responsible for completing the following tests and analysis as described by the SOPs. Reports shall be submitted for each as described in the specification section on reports.

3.3.1 Annual oil analysis by an outside laboratory on critical HVAC equipment, generators, power transformers and hydraulic systems.

3.3.2 Annual vibration analysis on all motors of 25 HP or greater and their attached equipment.

3.3.3 Infrared thermography on an annual basis for main switchgear, motor control centers and main distribution panels.

3.3.4 Insulation resistance to ground annual testing on all electric motors of 10 HP or greater.

3.3.5 Annual generator load bank testing for all standby generators.

3.3.6 Annual elevator load test for freight and passenger elevators and roof hoists.

3.3.7 Annual ultrasonic testing to wall and tube thickness of boilers and heaters

3.3.8 Monthly water quality testing to re-circulating water system of chiller and boiler

3.3.9 Monthly water quality testing to inlet and outlet of water softeners, reverse osmosis equipment, drinking water for monkeys, distilled water equipment and ultra-pure water equipment

3.3.10 Annual ground resistance testing to grounding systems

3.3.11 Annual testing to lighting protection systems

3.3.12 Annual power quality analysis using network analyzer

3.4 Unscheduled Maintenance – Unscheduled Maintenance, or demand maintenance, activities are also referred to as “Service Orders,” and may include minor repairs and incidental construction. They may be customer requests approved by the Facility Manager, repair requirements identified during the performance of PMs, or any other similar work that is identified by the Contractor, the COR, and/or the Facility Manager. A request for maintenance or repair is incidental to the performance of operations and maintenance and included within the operations and maintenance contract requirements.

3.4.1 Schedule B identifies a Not to Exceed amount for unscheduled maintenance support for which the Contractor shall be responsible. Work against the unscheduled maintenance contract line item will be invoiced monthly based on actual effort completed on assigned service orders, to include labor, parts, and materials costs specific to each approved service order. The Contractor shall notify the COR immediately if/when the charges against any Not to Exceed line item reach 50% of the value of that line item, to provide adequate time for the Government to plan for future efforts. The Contractor shall then notify the COR immediately if/when the charges against any Not to Exceed line item reach 80% of the value of that line item. The Government will then either initiate a modification to add funds to the line item or will inform the Contractor to cease any work which would cause the Contractor to reach or exceed the obligated line-item amount. The Government shall be obligated only for the work that the Government actually directs the Contractor to perform, and that the Contractor actually performs.

3.4.2 Service Orders, including Customer Service Requests, will be assigned the appropriate Priority Code according to the following priority levels.

3.4.2.1 Priority 1: Emergency Work. Response to an emergency situation is defined as any condition that requires immediate action to eliminate life or serious injury hazards to personnel, prevent loss or damage to Government property, or restore essential services. The Contractor must respond within 15 (fifteen) minutes during duty hours.

The Contractor shall continue to work on the emergency until the problem is resolved or mitigated to a condition such that it can be classified as a lower priority. For non-duty hours or for Priority 1 calls at sites that are not regularly manned by the Contractor during business hours, the Contractor shall be on site within 1 (one) hour after notification by an authorized government representative.

3.4.2.2 Priority 2: Work of an urgent nature which must be initiated no later than the next regularly scheduled work shift. This priority is assigned to those pieces of equipment or systems for which there are temporarily sufficient alternatives. Priority 2 also includes work to correct an unsafe condition which is not an immediate hazard to personnel. Priority 2 service orders should be accomplished within two working days.

3.4.2.3 Priority 3: Any work to improve facilities building operation which can be planned for completion within ten working days.

3.4.2.4 Priority 4: Any work that is a valid requirement for proper operation of the facility, site, or specific systems, but that does not fall within the above categories. This will be completed within 25 calendar days. Major repairs and the construction of new systems, components, facilities and buildings is not considered unscheduled or demand maintenance and will not be performed as a service order but would require a modification to this contract.

3.4.3 Service orders assigned under the unscheduled maintenance line item will include “routine” maintenance, repair, and in some cases incidental construction of basic infrastructure and systems.

3.4.4 Service orders for specialty system repairs require a specialty technician or subcontractor to perform the work. Systems include, but are not limited to, systems such as fire alarm, access control and CCTV system, building automation system, fire protection system, chiller and boilers. Specialty technician or subcontractor must provide certification to demonstrate they are certified by manufacturer of the brand or similar to perform the work.

Special requirements for certifications and licenses may be included in the SOPs.

3.4.5 Service orders may also be issued for technical reachback, which will include telephone and/or online/email access to Contractor (inhouse and/or subcontract) subject matter experts for assistance to the NAMRU- 6 inhouse maintenance staff in troubleshooting maintenance and repair issues. Technical reachback will not include visits by Contractor personnel to the site. Technical reachback service orders will be limited to five (5) per annual performance period, unless that number is increased by a modification to this contract.

3.4.6 Unscheduled Maintenance Requirements: The NAMRU-6 inhouse maintenance staff will perform 75% of the “standard” service orders at the Lima site and 60% of the standard service orders at the Iquitos site. Standard service orders include basic repairs and services such as repair of drywall, repair overflowing toilet, etc. The Contractor will be responsible for the remainder of standard service orders. The Contractor will also be responsible for 100% of “specialty” service calls which typically require manufacturer certified technicians or repairs of similar complexity, such as repair of refrigerant leaks for HVAC equipment. The Contractor’s responsibility for unscheduled maintenance at the Lima and Iquitos sites will be limited to service orders assigned to the Contractor by an authorized government representative in the customer service order request system described below. The Contractor shall be responsible for all unscheduled maintenance requirements at the Puerto Maldonado site.

3.4.6.1 Service orders at the Lima and Iquitos sites will typically be given a priority and then be assigned to the Contractor in the system by the Facility Manager or his designee. An online customer service order request system is in use at the Lima and Iquitos sites. The online system will continue to be monitored and managed by NAMRU-6 staff. Service orders generated in the system may be assigned to the Contractor upon approval and prioritization by the Government within the limits described above. Upon receipt of a service order, the Contractor shall submit a level of effort estimate and obtain the Facility Manager’s approval prior to scheduling and performing the work within the timeframes required above (starting from the date/time of Government assignment of the service order).

3.4.6.2 At the Puerto Maldonado site, the Contractor shall assign priorities as described above to each service order request received, regardless of the source of the service order request. If the service order is estimated to require less than 4 labor hours and/or $500 in materials, the Contractor shall proceed with scheduling and performing the service order within the timeframes required above, with immediate notice to the Facility Manager.

If the requirement is covered by the scope of this contract, but the level of effort estimated to complete the service order exceeds 4 labor hours and/or $500, the Contractor shall submit the level of effort estimate and obtain the Facility Manager’s approval prior to scheduling and performing the work within the timeframes required above (starting from the date/time of Government approval of the service order).

3.4.6.3 The Contractor shall be responsible for documenting in their approved automated work management system, each service order or other unscheduled maintenance task performed at all sites. The Contractor shall submit a monthly report to the COR and Facility Manager, with a summary of all service orders performed during the month. The report shall provide for each service order, the information required by this specification, and shall include a list of (with reason for) any backlog of pending service orders. The Contractor shall coordinate with the COR and Facility Manager to determine an acceptable format for this report, which may include submission of or reference to copies of service order records for information captured in those records.

3.5 Exterior Grounds Maintenance. The Contractor shall provide all labor, management, supervision, tools, materials, and equipment necessary to provide grounds maintenance and landscaping services at NAMRU-6 sites in a sightly manner consistent with its intended purpose. The extent of required exterior grounds maintenance is dependent upon the site. Specific requirements for the services to be provided are included in section 8.0 below, and in the Technical Exhibits.

3.5.1 Exterior Grounds Maintenance at the Lima site. The Contractor shall only be responsible for seasonal plantings for existing plant beds (to include removal of dead vegetation, replacement of vegetation, weed control, mulching, fertilizing, etc), and trimming of existing trees. All other exterior grounds maintenance at the Lima site will be performed by NAMRU-6 in-house staff. See the SOP for grounds maintenance for specific requirements at the Lima site.

3.5.2 Exterior Grounds Maintenance at the Iquitos and Puerto Maldonado Sites. The Contractor shall be responsible for all grounds maintenance requirements within the defined NAMRU-6 area of control at both sites.

Requirements include, but are not limited to, daily policing of both landscaping and hardscape, lawn maintenance, weed control, removal and/or replacement of dead vegetation, watering/mulching/fertilizing as required, and trimming of trees and shrubbery.

3.6 Janitorial/Custodial Services. Janitorial and refuse collection services for Government-furnished facilities shall be provided by the Contractor as defined herein. No Janitorial/Custodial services are required at the Lima or Iquitos sites.

3.6.1 At the Puerto Maldonado site, the Contractor shall be responsible for basic janitorial/custodial services.

See the SOP for specific requirements at Puerto Maldonado.

3.7 Facility Operations. The Contractor shall be responsible for operating assigned building systems in accordance with established/approved SOPs and manufacturer’s recommendations only at Puerto Maldonado Site.

3.7.1 The Contractor shall maintain operating data on the equipment covered by the contract. The Contractor shall provide, and use approved standard forms, charts, and logs as designated by the COR. Data shall take the following forms.

3.7.1.1 Daily plant or system operating logs.

3.7.1.2 Monthly consolidated operating logs for the plant or system.

3.7.1.3 Recording charts filed chronologically and by piece of equipment.

3.7.1.4 Daily Systems Report which lists all major systems in the facilities and provides the operational status of each. A copy shall be available to the COR and Facility Manager by 0800 hours daily.

3.7.2 All records kept by the Contractor shall be available to the Government on request. A complete copy of all maintenance records and operating logs shall be furnished to the COR upon termination of the contract. The Contractor shall be prepared to substantiate all entries made on operating log sheets. Boiler Reports, Emergency Power Test, and Hazardous Waste Report shall be submitted, monthly, by the fifth working day of the month.

3.7.3 Any changes in procedures, records, or forms shall require written approval in advance by the Facility Manager. The COR or Facility Manager may require the Contractor to modify procedures, records, or forms within the limits of this contract, if necessary, for more efficient facilities operation.

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