Saugus FSMC Agreement 24-26_Redacted.pdf

This is a Food Service Management Company (FSMC) Agreement document for the Town of Saugus School Committee in Massachusetts, governing the procurement and operation of food service management for the school district's National School Lunch Program, School Breakfast Program, and a la carte food services. The FSMC is required to provide nutritionally compliant meals meeting USDA regulations across multiple schools with varying enrollment levels beginning in school year 2026-2027. Key procedural deadlines include a mandatory Pre-Proposal Conference and facility tour on March 11, 2026 at 2:00 PM at 25 Dow Street, Saugus, MA 01906; written questions due by March 13, 2026 with responses provided by March 17, 2026; sealed Price and Non-Price proposal submissions (four copies each) due to the Town of Saugus DPW at 515 Main Street by March 24, 2026 at 11:00 AM; contract award by April 9, 2026; draft contracts to the Massachusetts Department of Elementary and Secondary Education by April 24, 2026; and executed contracts due by June 5, 2026. The initial contract term runs from July 1, 2026 through June 30, 2027, with options for up to two additional one-year renewals, providing a maximum three-year contract period.

Qualified vendors must demonstrate a minimum of one year of experience managing K-12 school food service programs in comparable districts, employ a Food Service Director meeting USDA Professional Standards, maintain a clean contracting history with no defaults on school food service contracts in the prior five years, and guarantee minimum lunch participation rates of 35 percent. The contract operates as a cost-reimbursable structure whereby the FSMC will be reimbursed for direct costs including food, labor, and supplies, plus fixed Administrative and Management Fees, while guaranteeing a minimum financial return to the School Food Authority with any shortfall paid by the FSMC. A bid bond equal to 5 percent of total budgeted costs is required at submission, and performance bonds may be required if the FSMC operates the Summer Food Service Program for contracts exceeding $100,000. Financial projections must be detailed through Schedule E including revenues from student meals, adult meals, and federal and state reimbursement rates calculated using USDA-provided formulas, with all discounts, rebates, and applicable credits credited to the School Food Authority. No set-aside designations or restrictions limiting responses to specific organization types are indicated in the procurement materials.