August 2024 Claim by School.pdf

This document is an August 2024 reimbursement claim submitted by the Saugus School Committee to the Massachusetts Department of Elementary and Secondary Education for the National School Lunch Program and School Breakfast Program. The claim covers meal services provided across four school sites with an enrollment of 2,709 students during three operating days in August 2024. The district served 1,321 lunch participants and 284 breakfast participants at no charge to students. A mandatory Pre-Proposal Conference and facility tour is scheduled for March 11, 2026 at 2:00 PM at 25 Dow Street, Saugus, MA 01906, with written questions due by March 13, 2026 and vendor responses provided by March 17, 2026. Sealed proposals (four copies each) must be submitted to the Town of Saugus DPW at 515 Main Street by March 24, 2026 at 11:00 AM. The contract award is anticipated by April 9, 2026, with draft contracts submitted to the state by April 24, 2026 and executed contracts due by June 5, 2026. The initial contract term runs from July 1, 2026 through June 30, 2027, with options for two additional one-year renewals.

The claim reflects total breakfast operating costs of $2,351.00 for 852 meals served at an average cost of $2.76 per meal, with expenses allocated across food supplies ($805.00), non-food supplies ($350.00), labor for preparation and service ($787.00), and supervisory costs ($409.00). The Food Service Management Company procurement operates on a cost-reimbursable contract structure whereby the FSMC is reimbursed for direct costs including food, labor, and supplies plus fixed Administrative and Management Fees, while guaranteeing a minimum financial return to the School Food Authority. Vendors must provide a bid bond equal to 5 percent of total budgeted costs at submission and demonstrate a minimum of one year of experience managing K-12 school food service programs in comparable districts, employ a Food Service Director meeting USDA Professional Standards, maintain a clean contracting history, and guarantee minimum lunch participation rates of 35 percent. No set-aside designations or incumbent vendor information is specified in the available materials.