December 2025 Claim by School.pdf

This is a Request for Proposal from the Town of Saugus School Committee for food service management operations under the National School Lunch Program, School Breakfast Program, and a la carte food services, beginning in school year 2026-2027. The procurement seeks a Food Service Management Company (FSMC) capable of providing nutritionally compliant meals meeting USDA regulations across four school sites serving 2,627 students. A mandatory Pre-Proposal Conference and facility tour is scheduled for March 11, 2026 at 2:00 PM at 25 Dow Street, Saugus, MA 01906. Written questions must be submitted by March 13, 2026 with responses provided by March 17, 2026. Sealed proposals (four copies each for both Price and Non-Price submissions) are due to the Town of Saugus DPW at 515 Main Street by March 24, 2026 at 11:00 AM. Contract award is anticipated by April 9, 2026, with draft contracts to the Massachusetts Department of Elementary and Secondary Education by April 24, 2026 and executed contracts due by June 5, 2026. The initial contract term runs from July 1, 2026 through June 30, 2027, with options for up to two additional one-year renewals for a maximum three-year contract period.

Qualified vendors must demonstrate a minimum of one year of experience managing K-12 school food service programs in comparable districts, employ a Food Service Director meeting USDA Professional Standards, maintain a clean contracting history with no defaults on school food service contracts in the prior five years, and guarantee minimum lunch participation rates of 35 percent. The contract operates on a cost-reimbursable structure whereby the FSMC will be reimbursed for direct costs including food, labor, and supplies, plus fixed Administrative and Management Fees, while guaranteeing a minimum financial return to the School Food Authority with any shortfall paid by the FSMC. A bid bond equal to 5 percent of total budgeted costs is required at submission, and performance bonds may be required if the FSMC operates the Summer Food Service Program for contracts exceeding $100,000. Financial projections must be detailed through Schedule E including revenues from student meals, adult meals, and federal/state reimbursement rates calculated using USDA-provided formulas, with all discounts, rebates, and applicable credits credited to the School Food Authority. No set-aside designations or incumbent contractor information is specified in the procurement materials.