2024-2025 PAND L.pdf
PDF 160 KB Posted
- Attached to
- Request for Proposal School Food Program
- Solicitation number
- BD-26-1322-SPS08-SPS08-125463
- Issued by
- Essex County, Massachusetts
About this file
This document is a Profit and Loss statement for the Saugus Public Schools Food Service Program covering the 2024-2025 school year, prepared for the Town of Saugus School Committee in Massachusetts. The program generated total revenue of $1,698,592 from multiple sources, with federal reimbursements comprising 93.76 percent ($1,592,641), a la carte sales representing 4.76 percent ($80,935), and state sources accounting for 1.25 percent ($21,297). Total expenditures reached $1,772,431, resulting in a net loss of $73,839 or negative 4.35 percent of total revenue. Major expense categories included payroll and benefits at $828,673 (48.79 percent), food costs at $576,676 (33.95 percent), gas for cooking at $122,298 (7.20 percent), and administrative and management fees totaling $77,460 (4.56 percent combined). The program experienced monthly variations in profitability, with losses in July, October, December, January, and most significantly in June (negative $30,838), while showing modest profits in September, November, and May.
This financial document serves as the baseline performance data for the related Request for Proposal issued by the Town of Saugus School Committee seeking a Food Service Management Company to operate the school district's food service programs beginning in school year 2026-2027. The RFP specifies a cost-reimbursable contract structure wherein the FSMC will be reimbursed for direct costs including food, labor, and supplies, plus fixed Administrative and Management Fees, with the FSMC guaranteeing a minimum financial return to the School Food Authority. The procurement requires bidders to submit detailed financial projections through Schedule E that include revenues calculated using USDA-provided reimbursement rate formulas, with all applicable discounts, rebates, and credits credited to the School Food Authority. A bid bond equal to 5 percent of total budgeted costs is required at submission, and performance bonds may be required if the FSMC operates the Summer Food Service Program for contracts exceeding $100,000.
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Text version
Saugus Public Schools Food Service Program 2024-2025 School Year
Revenue (Source) July August September October November December January February March April May June Year-to-Date Percent of Total
Revenue
Local Sources:
Student Meal Sales -$ 0.00%
Adult Meal Sales 40$ 296$ 242$ 135$ 160$ 315$ 276$ 713$ 560$ 624$ 356$ 3,719$ 0.22%
A La Carte 97$ 994$ 9,815$ 7,959$ 8,031$ 9,651$ 7,758$ 10,821$ 9,163$ 11,947$ 4,699$ 80,935$ 4.76%
Catering -$ 0.00%
Interest
Federal Sources 10,184$ 180,229$ 203,747$ 148,485$ 133,598$ 161,631$ 127,636$ 186,421$ 153,934$ 198,290$ 88,486$ 1,592,641$ 93.76%
State Sources 198$ 8,189$ 1,929$ 1,384$ 1,262$ 1,501$ 1,152$ 1,686$ 1,391$ 1,813$ 793$ 21,297$ 1.25%
Miscellaneous -$ 0.00%
Total Revenue -$ 10,519$ 189,707$ 215,732$ 157,963$ 143,051$ 173,098$ 136,822$ 199,641$ 165,048$ 212,674$ 94,334$ 1,698,592$
Expenditures July August September October November December January February March April May June Year-to-Date Percent of Total
Revenue
Payroll & Benefits 958$ 21,789$ 82,514$ 94,275$ 73,933$ 66,993$ 90,536$ 63,327$ 90,295$ 82,928$ 93,745$ 67,381$ 828,673$ 48.79%
Food Costs 19,680$ 51,493$ 81,758$ 44,438$ 42,209$ 72,103$ 47,494$ 67,133$ 57,091$ 58,683$ 34,594$ 576,676$ 33.95%
Paper 2,671$ 8,235$ 7,749$ 5,973$ 7,345$ 6,009$ 4,137$ 7,178$ 5,123$ 12,751$ 88$ 67,257$ 3.96%
Janitorial Supplies 230$ 640$ 615$ 147$ 252$ 755$ 413$ 294$ 256$ 286$ 94$ 3,981$ 0.23%
Business Insurance 136$ 2,469$ 2,805$ 2,068$ 1,860$ 2,250$ 1,779$ 2,595$ 2,146$ 2,765$ 1,226$ 22,098$ 1.30%
Uniforms 983$ 1,374$ 56$ 45$ 953$ 3,411$ 0.20%
Office supplies 420$ 106$ 106$ 106$ 367$ 221$ 106$ 1,432$ 0.08%
Educational Tools 178$ 38$ 215$ 0.01%
Knife Sharpening 100$ 100$ 38$ 161$ 100$ 100$ 100$ 100$ 100$ 113$ 1,008$ 0.06%
Merchandising Materials 573$ 573$ 0.03%
Postage Expense 44$ 44$ 0.00%
Custodial Services 1,063$ 4,750$ 5,500$ 4,000$ 3,750$ 4,500$ 3,500$ 5,000$ 4,250$ 5,250$ 41,563$ 2.45%
Smallwares 92$ 92$ 0.01%
Equipment 408$ 272$ 6,297$ 6,976$ 0.41%
Equipment Repair 2,260$ 543$ 2,438$ 5,241$ 0.31%
Gas for Cooking 12,369$ 11,279$ 14,004$ 12,997$ 14,573$ 9,859$ 12,679$ 11,849$ 10,535$ 12,155$ 122,298$ 7.20%
Donated Food Trucking 468$ 740$ 1,075$ 202$ 600$ 935$ 621$ 907$ 5,549$ 0.33%
Software License Fees 716$ 716$ 716$ 717$ 717$ 717$ 717$ 717$ 717$ 717$ 717$ 7,882$ 0.46%
Management Fee 2,080$ 2,080$ 2,080$ 2,080$ 2,080$ 2,080$ 2,080$ 2,080$ 2,080$ 2,080$ 20,798$ 1.22%
Administrative Fee 5,666$ 5,666$ 5,666$ 5,666$ 5,666$ 5,666$ 5,666$ 5,666$ 5,666$ 5,666$ 56,662$ 3.34%
Total Expenditures 958$ 46,461$ 172,903$ 216,915$ 154,726$ 145,213$ 200,267$ 139,270$ 194,778$ 179,626$ 196,142$ 125,172$ 1,772,431$ 104.35%
Net Profit/(Loss) (958)$ (35,942)$ 16,805$ (1,183)$ 3,237$ (2,162)$ (27,169)$ (2,448)$ 4,864$ (14,578)$ 16,532$ (30,838)$ (73,839)$ -4.35%
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