2025-2026 P AND L through January.pdf

This is a Profit and Loss Statement for the Saugus Public Schools Food Service Program for the 2025-2026 school year through January, prepared in conjunction with a Request for Proposal for food service management beginning in school year 2026-2027. The Town of Saugus School Committee is seeking a Food Service Management Company to operate the National School Lunch Program, School Breakfast Program, and a la carte food services across multiple schools. Mandatory deadlines include a Pre-Proposal Conference and facility tour on March 11, 2026 at 2:00 PM at 25 Dow Street, Saugus, MA 01906; written questions due by March 13, 2026 with responses by March 17, 2026; sealed proposals (four copies each) due March 24, 2026 at 11:00 AM to the Town of Saugus DPW at 515 Main Street; contract award by April 9, 2026; draft contracts to the Massachusetts Department of Elementary and Secondary Education by April 24, 2026; and executed contracts due by June 5, 2026. The initial contract term runs from July 1, 2026 through June 30, 2027, with options for two additional one-year renewals for a maximum three-year contract period.

The financial performance data shows year-to-date revenue of $953,431 through January, comprised primarily of federal reimbursements (94.19% of revenue at $898,081) with supplemental state sources (0.83%) and local revenue from adult meals and a la carte sales (5.0%). Total expenditures through January reached $992,789 (104.13% of revenue), resulting in a net loss of $39,358, with payroll and benefits representing the largest expense category at 52.69% ($502,374), followed by food costs at 32.49% ($309,757) and paper products at 3.71% ($35,376). Qualified vendors must demonstrate minimum one year of experience managing K-12 school food service programs in comparable districts, employ a Food Service Director meeting USDA Professional Standards, maintain a clean contracting history with no defaults on school food service contracts in the prior five years, and guarantee minimum lunch participation rates of 35 percent. The RFP operates as a cost-reimbursable contract with fixed Administrative and Management Fees, requiring a bid bond equal to 5 percent of total budgeted costs at submission, with performance bonds potentially required if the FSMC operates the Summer Food Service Program for contracts exceeding $100,000.