01-26 EXHIBIT H SCHOOL FOOD PROGRAM.pdf
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- Attached to
- Request for Proposal School Food Program
- Solicitation number
- BD-26-1322-SPS08-SPS08-125463
- Issued by
- Essex County, Massachusetts
About this file
This is an Exhibit H document detailing operational requirements for the Saugus Public Schools Food Service Program, part of a Request for Proposal issued by the Town of Saugus School Committee for food service management beginning in school year 2026-2027. The RFP seeks a Food Service Management Company to operate the National School Lunch Program, School Breakfast Program, and a la carte food services across multiple schools. Key deadlines include a mandatory Pre-Proposal Conference and facility tour on March 11, 2026 at 2:00 PM at 25 Dow Street, Saugus, MA 01906; written questions due by March 13, 2026 with responses by March 17, 2026; sealed proposals (four copies each) due March 24, 2026 at 11:00 AM to the Town of Saugus DPW at 515 Main Street; contract award by April 9, 2026; and executed contracts due by June 5, 2026. The initial contract term runs from July 1, 2026 through June 30, 2027, with options for up to two additional one-year renewals. The Exhibit H details specific operational responsibilities including a la carte pricing oversight, cash management procedures, kitchen cleaning and maintenance standards, equipment operation, and sanitation compliance, with the awarded vendor managing all food service activities while the district retains responsibility for certain infrastructure maintenance, garbage removal, hood cleaning, extermination services, and painting.
The document specifies that all a la carte items must be approved by Saugus Public Schools in advance, with current pricing at $1 per item except specialty beverages at $2. The awarded vendor must manage all federal and state reimbursements and cash receipts solely for the food service program and follow all revenue and cash handling procedures outlined by the Town of Saugus Treasurer's Office. The contract operates on a cost-reimbursable structure with the vendor required to maintain a 5 percent bid bond and guarantee a minimum 35 percent lunch participation rate. The vendor must comply with all federal, state, and local sanitation requirements and maintain kitchen areas and dining spaces in clean, safe, and healthy conditions. Contacts for the procurement include Pola G. Andrews, Executive Director of Finance and Administration at Saugus Public Schools, located at 23 Dow Street, Saugus, Massachusetts 01906, (781) 231-5000.
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Text version
A LA CARTE
• All a la carte items served by the AWARDED VENDOR shall be approved by Saugus Public Schools in advance of sale.
• All a la carte prices shall be established by the Saugus Public based upon recommendation of the AWARDED VENDOR
Currently, we are not selling a la carte snacks at the Veterans school. We currently sell snacks at the Belmonte Steam Academy, Saugus Middle School and Saugus High School. All items are $1 except for the following item listed below:
Envy sparkling juice: $2
Example of items that have been offered from time to time at $1.00:
Small Pretzel Bags David’s Cookies/Brownies Assorted Chips Nutrigrain bars, Cereal Bars, Pop-tarts, Rice Crispy Muffins Bottled Water Ice Cream Baked Pretzels Fruit Snacks/Fruit Roll Ups Smoothies/Parfaits
Pola G. Andrews, SFO Executive Director of Finance and Administration pandrews@saugus.k12.ma.us
Saugus Public Schools 23 Dow Street
Saugus, Massachusetts 01906
(781) 231-5000
CASH
AWARDED VENDOR shall manage District’s Food Service Program for the benefit of the District’s students, faculty and staff.
All Federal and State reimbursements and cash receipts shall be utilized solely in District’s Food Service Program or for the improvement of such Food Service Program.
AWARDED VENDOR shall turn over all cash receipts to District for deposit in District’s food service account.
AWARDED VENDOR shall follow all revenue and cash handling policy and procedures as outlined by the Town of Saugus Treasurer’s Office and upon being selected shall meet with the Assistant Town Treasurer to become informed of sad policies and procedures.
Pola G. Andrews, SFO Executive Director of
CLEANING
• A. The AWARDED VENDOR shall place garbage and trash in designated areas.
• B. Saugus Public Schools shall remove all garbage and trash from the designated areas.
• C. The AWARDED VENDOR shall clean the kitchen area, including but not limited to freezers, refrigerators, stoves, sinks, counters, floors, tables, chairs, silverware and utensils.
• D. The AWARDED VENDOR shall operate and care for all equipment and food service areas ( windows, lights, excepted) in a clean, safe, and healthy condition in accordance with standards acceptable to Saugus Public Schools and comply with all applicable laws, ordinances, regulations and rules of Federal, State and local authorities.
• E. Saugus Public Schools shall be responsible for cleaning of ducts and hoods above the filer line and will provide extermination services as needed.
• F. Saugus Public Schools shall be responsible for painting and/or decorating within the kitchen and dining areas.
• G. The AWARDED VENDOR shall comply with all local and State sanitation requirements in the preparation of food.
• H. The AWARDED VENDOR shall be responsible for the cleaning of all tables and chairs in the dining areas.
Pola G. Andrews, SFO Executive Director of
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