2023-2024 P AND L.pdf
PDF 166 KB Posted
- Attached to
- Request for Proposal School Food Program
- Solicitation number
- BD-26-1322-SPS08-SPS08-125463
- Issued by
- Essex County, Massachusetts
About this file
This is a Profit and Loss Statement for the Saugus Public Schools Food Service Program for the 2023-2024 school year, prepared in conjunction with a Request for Proposal for food service management beginning in school year 2026-2027. The document presents monthly revenue and expenditure data for the district's National School Lunch Program, School Breakfast Program, and a la carte food services. Total revenues for the fiscal year reached $1,677,335, with federal sources representing 90.26 percent ($1,513,919), state sources providing 5.42 percent ($90,850), and local sources including adult meal sales and a la carte services contributing 4.25 percent ($71,209). The program experienced a net loss of $25,420 (negative 1.52 percent of revenue) for the year, with monthly performance varying significantly from a high of $31,172 profit in February to a low of negative $40,966 loss in June.
Expenditures totaled $1,702,755 and were primarily driven by payroll and benefits at 44.98 percent ($754,540), food costs at 32.08 percent ($538,064), and gas for cooking at 9.19 percent ($154,155). Additional material expenses included paper products (4.50 percent), janitorial services (2.63 percent), and administrative fees (3.21 percent). The RFP requires responding vendors to manage these operational costs while meeting federal reimbursement requirements and USDA nutritional standards, with the financial performance data from this P&L statement serving as a baseline for bidders to project future revenues and costs. The contract structure requires cost-reimbursable pricing whereby the Food Service Management Company will be reimbursed for direct costs with fixed administrative and management fees, while guaranteeing minimum financial returns to the School Food Authority.
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Text version
Saugus Public Schools Food Service Program 2023-2024 School Year
Revenue (Source) July August September October November December January February March April May June Year-to-Date Percent of Total
Revenue
Local Sources:
Student Meal Sales -$ 0.00%
Adult Meal Sales 68$ 115$ 144$ 134$ 185$ 131$ 175$ 153$ 202$ 49$ 1,356$ 0.08%
A La Carte 1,525$ 14,726$ 10,883$ 7,641$ 5,074$ 3,824$ 7,661$ 7,750$ 9,787$ 2,339$ 71,209$ 4.25%
Catering -$ 0.00%
Interest
Federal Sources 19,690$ 149,824$ 177,357$ 159,128$ 134,246$ 177,887$ 132,751$ 171,656$ 145,560$ 185,951$ 59,869$ 1,513,919$ 90.26%
State Sources 27,705$ 2,070$ 2,442$ 2,215$ 2,000$ 2,485$ 44,001$ 2,408$ 2,057$ 2,626$ 842$ 90,850$ 5.42%
Miscellaneous -$ 0.00%
Total Revenue -$ 47,394$ 153,487$ 194,640$ 172,369$ 144,021$ 185,631$ 180,707$ 181,901$ 155,520$ 198,565$ 63,100$ 1,677,335$
Expenditures July August September October November December January February March April May June Year-to-Date Percent of Total
Revenue
Payroll & Benefits 1,609$ 18,208$ 74,819$ 91,033$ 62,045$ 63,586$ 78,324$ 68,053$ 84,384$ 79,076$ 88,917$ 44,488$ 754,540$ 44.98%
Food Costs 1,129$ 19,196$ 52,296$ 56,699$ 54,665$ 43,072$ 66,279$ 52,927$ 56,989$ 46,868$ 74,583$ 13,361$ 538,064$ 32.08%
Paper (57.96)$ 5,484$ 7,155$ 11,621$ 6,241$ 6,796$ 8,881$ 6,673$ 7,249$ 6,839$ 8,037$ 499$ 75,416$ 4.50%
Equipment Repairs 5,156.80 1,913.18 1,149.88 8,220$ 0.49%
Business Insurance 18$ 474$ 1,538$ 1,952$ 1,731$ 1,440$ 1,856$ 1,815$ 1,839$ 1,565$ 1,998$ 666$ 16,892$ 1.01%
Uniforms 2,706$ 283$ 52$ 78$ 3,119$ 0.19%
Office supplies 80$ 113$ 85$ 28$ 129$ 207$ 62$ 140$ 843$ 0.05%
Cell Phone 290$ 30$ 30$ 31$ 31$ 31$ 31$ 31$ 31$ 31$ 31$ 31$ 626$ 0.04%
Janitorial Services 5,050.00 5,250.00 4,250.00 4,000.00 5,250.00 3,750.00 5,000.00 4,250.00 5,250.00 2,000.00 44,050$ 2.63%
Janitorial Supplies 515$ 811$ 927$ 73$ 286$ 386$ 1,183$ 747$ 327$ 258$ 277$ 5,791$ 0.35%
Smallwares 236$ 198$ 201$ 221$ 253$ 120$ 86$ 1,315$ 0.08%
Educational Tools 570$ 570$ 0.03%
Knife Sharpening 56$ 94$ 281$ 76$ 100$ 100$ 100$ 100$ 100$ 100$ 1,104$ 0.07%
Equipment 38$ 38$ 0.00%
Training & Development 534$ 485$ 158$ 1,178$ 0.07%
Sign Equipment 801$ 243$ 1,044$ 0.06%
Postage Expense -$ 0.00%
Heartland Software - Annual 3,219.00 3,219$ 0.19%
Adult Meal Tax 3.54 8.49 10.67 9.67 13.10 9.73 14.37 11.38 81$ 0.00%
Gas for Cooking 5,597.25 6,889.55 7,389.49 6,953.30 12,666.79 15,258.26 11,720.83 5,230.03 16,939.52 20,119.70 13,285.05 32,104.94 154,155$ 9.19%
Donated Food Trucking 945$ 347$ 694$ 1,399$ 885$ 568$ 1,549$ 1,567$ 185$ 1,005$ 9,143$ 0.55%
Software License Fees 59$ 875$ 1,775$ 775$ 775$ 775$ 775$ 717$ 775$ 787$ 787$ 772$ 9,648$ 0.58%
Management Fee 1,979$ 1,979$ 1,979$ 1,979$ 1,979$ 1,979$ 1,979$ 1,979$ 1,979$ 1,979$ 19,789$ 1.18%
Administrative Fee 5,391$ 5,391$ 5,391$ 5,391$ 5,391$ 5,391$ 5,391$ 5,391$ 5,391$ 5,391$ 53,912$ 3.21%
Total Expenditures 8,644$ 55,930$ 162,154$ 189,883$ 151,699$ 144,494$ 183,794$ 149,535$ 183,706$ 167,889$ 200,961$ 104,066$ 1,702,755$ 101.52%
Net Profit/(Loss) (8,644)$ (8,536)$ (8,667)$ 4,757$ 20,670$ (473)$ 1,837$ 31,172$ (1,806)$ (12,369)$ (2,396)$ (40,966)$ (25,420)$ -1.52%
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