04 - H-53E Att 01 PWS (2019-12-13) v1.docx
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- H-53E Aircraft Maintenance and Repair Services
- Solicitation number
- N6264920R0003
About this file
This is a draft request for proposal for H-53 aircraft maintenance and repair services. The document provides draft materials including a performance work statement, statement of objectives, and contract data requirements list for industry feedback in advance of a formal solicitation. Interested parties are requested to submit a non-disclosure agreement to obtain the NAVAIR H-53E specification. Feedback on the draft documents is welcome and should be directed to the listed Navy contacts. The specification will then be distributed directly to requestors via DoD Safe upon approval of the non-disclosure agreement.
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Text version
Solicitation N6264920R0003
RFP Attachment 1
PERFORMANCE WORK STATEMENT (PWS)
FOR
CH/MH-53E
INTEGRATED MAINTENANCE PLAN (IMP)
PLANNED MAINTENANCE INTERVAL (PMI) REQUIREMENTS
PREPARED BY:
FLEET READINESS CENTER WESTERN PACIFIC
ATSUGI, JAPAN
13 December 2019
DOCUMENT REVISION HISTORY
Rev. level with description of change Effective Date
| Original RFP PWS |
| 04 October 2019 |
| 1.3, 2.2, 3.1.6.1, 5.2.1, 5.2.1.1 modified |
| 13 December 2019 |
N6264920R0003 Attachment (1) 13 December 2019 ii
Table of Contents
| Paragraph | Title | Page |
| 1. | INTRODUCTION | 1 |
| 1.1 | Contract Goals and objectives | 1 |
| 1.2 | Method of tasking | 1 |
| 1.2.1 | PWS approach | 1 |
| 1.2.2 | SOO approach | 1 |
| 1.3 | Scope of PWS | 2 |
| 1.4 | Background of USMC CH-53E and USN MH-53E | 2 |
| 1.5 | Explanation of Government Responsibilities and Relationships | 3 |
| 2. | APPLICABLE AND REFERENCE DOCUMENTS | 3 |
| 2.1 | PMI Specifications | 3 |
| 2.2 | Other Applicable Publications | 3 |
| 3. | SCHEDULED AND UNSCHEDULED MAINTENANCE REQUIREMENTS | 7 |
| 3.1 | Scheduled Maintenance Basic Requirement - Planned Maintenance Interval (PMI) | 7 |
| 3.1.1 | Induction of the Aircraft | 7 |
| 3.1.2 | Cleaning/Preservation | 8 |
| 3.1.3 | Surface Conditioning of the Aircraft | 8 |
| 3.1.4 | Disassembly of the Aircraft | 8 |
| 3.1.5 | Inspection/Evaluation of the Aircraft | 9 |
| 3.1.6 | Maintenance, Repair, and Reassembly of Aircraft | 9 |
| 3.1.6.1 | As-Required Maintenance | 9 |
| 3.1.6.1.1 | H-53E RESET (Concurrent and Standalone) | 10 |
| 3.1.6.1.2 | Drive Shaft Removal/Cleaning and Drive Shaft Repair | 11 |
| 3.1.6.1.3 | Paint and Strip | 11 |
| 3.1.6.1.4 | Off-loading and Loading of Transport Aircraft | 11 |
| 3.1.6.1.5 | Other As-Required Maintenance | 11 |
| 3.1.7 | Final Processing | 12 |
| 3.1.7.1 | Aircraft Weight and Balance | 12 |
| 3.1.7.2 | Operational Checks | 12 |
| 3.1.8 | Functional Check Flight (FCF) | 13 |
| 3.1.9 | Government Acceptance | 13 |
| 3.1.10 | Scheduled Maintenance Basic Requirement - Miscellaneous | 13 |
| 3.1.10.1 | Fueling/Defueling | 13 |
| 3.1.10.2 | Other Aircraft Services | 14 |
| 3.1.10.3 | Aircraft Records Management | 14 |
| 3.2 | Unscheduled Maintenance Requirements | 14 |
| 3.2.1 | Over and Above (O&A) Related to PMI and/or RESET | 14 |
| 3.2.1.1 | Classification of Discrepancies Related to PMI and/or RESET | 15 |
| 3.2.1.2 | Correction of Discrepancies Related to PMI and/or RESET | 15 |
| 3.2.2 | O&A Not Related to PMI and/or RESET | 15 |
| 3.2.2.1 | Technical Directives (TD) and Modifications. | 16 |
| 3.2.2.2 | Customer Service Request (CSR) | 16 |
| 3.2.2.3 | In-Service Repairs (ISR) | 16 |
| 4. | GOVERNMENT PRIORITIES | 17 |
| 4.1 | Quality | 17 |
| 4.1.1 | Contractor’s Quality Control Program | 17 |
| 4.1.2 | Work Deck Validation Requirement | 17 |
| 4.1.3 | Government Quality Assurance Representative (QAR) | 17 |
| 4.1.3.1 | Government Quality Assurance Surveillance Plan (QASP) | 18 |
| 4.1.3.2 | Corrective Action Plan (CAP) | 18 |
| 4.1.4 | Aircraft Inspection Deficiency Report (AIDR) | 18 |
| 4.1.4.1 | Contractor Correction or Re-performance under Warranty | 18 |
| 4.2 | Schedule | 19 |
| 4.2.1 | Turn Around Time (TAT) Expectation | 19 |
| 4.2.2 | Workload Expectation | 20 |
| 4.2.2.1 | Surge Capacity Expectation | 20 |
| 4.2.2.2 | Accelerated Delivery Expectation | 20 |
| 4.2.2.2.1 | Accelerated Delivery during FCF | 21 |
| 4.2.3 | Schedule Delay Impacts | 21 |
| 4.2.3.1 | Delays for Supply | 21 |
| 4.2.3.2 | Delay for Engineering | 21 |
| 4.3 | Safety | 22 |
| 4.3.1 | Contractor Support of U.S. Government Flight Representative (GFR) Procedures | 22 |
| 4.3.2 | Safe for Flight Release Procedures | 22 |
| 4.3.3 | Occupational Safety, Health and Environmental (OSHE) | 22 |
| 4.3.4 | Aircraft Confined Space (Fuel Cells) | 22 |
| 5. | SUPPORTING REQUIREMENTS | 23 |
| 5.1 | Program Management | 23 |
| 5.1.1 | Contractor Program Manager | 23 |
| 5.1.2 | Required Meetings | 23 |
| 5.1.2.1 | Program Management Review (PMR) | 23 |
| 5.1.2.2 | Production Status Reviews | 24 |
| 5.1.2.3 | Other Meetings | 24 |
| 5.1.3 | CDRL Deliverables | 24 |
| 5.2 | Workforce Management | 25 |
| 5.2.1 | Workforce Qualifications | 25 |
| 5.2.1.1 | H-53E Specialized Skills | 27 |
| 5.2.2 | Contractor Field Team (CFT) | 27 |
| 5.2.3 | Support Equipment (SE) Licensing | 27 |
| 5.2.4 | Training | 28 |
| 5.2.4.1 | Government-Provided Training | 28 |
| 5.2.4.2 | Training Records | 29 |
| 5.3 | Logistics Management | 29 |
| 5.3.1 | Tools and Equipment | 29 |
| 5.3.2 | Supply Management | 29 |
| 5.3.2.1 | Parts and Materials | 30 |
| 5.3.2.1.1 | Procurement of Parts | 30 |
| 5.3.2.1.2 | Repairable Items | 30 |
| 5.3.2.1.3 | Local Manufacture of Parts | 30 |
| 5.3.2.1.4 | Cannibalization of Parts | 31 |
| 5.3.2.2 | Government Furnished Property (GFP) | 31 |
| 5.3.2.3 | Government Furnished Material (GFM)/Government Furnished Equipment (GFE) | 32 |
| 5.3.2.4 | Government Furnished Equipment (GFE) / Support Equipment (SE) | 33 |
| 5.3.2.5 | Contractor Acquired Property | 34 |
| 5.4 | Contractor Engineering Requirements | 34 |
| 5.4.1 | Contractor Education and Qualification | 34 |
| 5.4.2 | Contractor Generated Temporary Engineering Instructions | 34 |
| 5.4.3 | Contractor Engineering Analysis and Decisions | 35 |
| 5.4.4 | Contractor Generated Engineering Drawings | 35 |
| 5.5 | Technical Publications Requirements | 35 |
| 5.5.1 | Proprietary Information Agreement (PIA)/Proprietary Information Exchange Agreements (PIEA) | 36 |
| 5.5.2 | Technical Document/Data Sources | 36 |
| 5.5.2.1 | Incorporation of Received Technical Documents/Data | 36 |
| 5.5.2.2 | Technical Publication Deficiency Reports (TPDRs) | 36 |
| 5.5.2.3 | Commercial Standards/Specifications and Related Documents | 37 |
| 5.5.3 | Currency of Technical Publications | 37 |
| 5.5.4 | Personal Electronic Maintenance Aids (PEMA) | 37 |
| 5.5.4.1 | PEMA Software Updates | 37 |
| 5.5.5 | Audits of Contractor Technical Publication Library (TPL) | 37 |
| 5.5.6 | Document Obsolescence and Contract Completion | 38 |
| 5.6 | Information Security | 38 |
| 5.6.1 | Unclassified Contractor-Owned Network Security - Safeguarding of Unclassified Controlled Technical Information | 38 |
| 5.6.2 | Transmission of Controlled Unclassified Information (CUI) via e-mail | 38 |
| 5.6.3 | Transmission of Controlled Unclassified Information (CUI) via SAFE | 38 |
| 5.6.4 | Cybersecurity Requirements | 38 |
| 5.7 | Facilities | 39 |
| 5.7.1 | Government Access during Performance Period | 39 |
| 5.7.2 | Government Spaces in Contractor Facility | 39 |
| 5.7.3 | A204-9400(1-17) Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017) | 39 |
| 6. | ADDITIONAL REQUIREMENTS | 43 |
| 6.1 | Transition Requirements | 43 |
| 6.1.1 | Phase-In Transition Plan | 44 |
| 6.1.2 | Phase-In Transition and Unpacking Requirements | 44 |
| 6.1.3 | Phase-Out Transition Plan | 45 |
| 6.2 | Enterprise Contractor Manpower Reporting Application (ECMRA) | 45 |
APPENDIX
| Appendix | Title | Page |
| A | Acronyms | 46 |
iv Performance Work Statement For
CH/MH-53E
Integrated Maintenance Plan (IMP) Planned Maintenance Interval (PMI)
INTRODUCTION
This Performance Work Statement (PWS) defines the scope and provides the framework of basic requirements for the general tasks to be performed under the CH/MH-53E Integrated Maintenance Plan (IMP) Planned Maintenance Interval (PMI) Indefinite Delivery/Indefinite Quantity (ID/IQ) Contract. The Fleet Readiness Center Western Pacific (FRC WESTPAC) will procure both planned and unplanned depot-level maintenance, repair, and overhaul (MRO) products and services within the scope of this contract through Task Orders (TOs) placed under this ID/IQ contract. The tasks and detailed requirements for each aircraft will be defined in the Performance Work Statement (PWS), Statement of Objectives (SOO), NAVAIR H-53E IMP PMI Specification and related documents for each TO. Appendix A contains a list of acronyms used in this PWS and their meanings. For the purposes of this document, CH/MH-53E and H-53E are considered equivalent.
Contract Goals and objectives FRC WESTPAC goals and objectives are to acquire the capability to provide depot-level aircraft MRO products and services for forward-deployed CH/MH-53E Type/Model/Series (T/M/S) aircraft. FRC WESTPAC intent is to award a contract to a highly qualified Contractor possessing required business practices and technical capabilities in order to provide responsiveness and flexibility in meeting customer needs.
Method of tasking Government requirements issued under the basic ID/IQ contract will be met through individual TO. Individual TO will be issued based on two different approaches: 1) the PWS approach, and 2) the SOO approach. These two approaches are described in 1.2.1 and 1.2.2 below.
PWS approach In instances where the Government objectives are clearly defined, the Government will issue a TO based on a PWS approach. Under a PWS approach, the Government will prepare a TO utilizing this PWS to specify the work to be accomplished. Under a PWS approach, the NAVAIR H-53E IMP PMI Specification and related Depot Level Maintenance (DLM) Specification Interim Change Notices (SICNs) and the Contract Data Requirements List (CDRL) items (DD Forms 1423) referenced in this PWS specify the measurable results and outcomes. The Government will also provide other required TO documentation to the Contractor as appropriate.
SOO approach Under the SOO approach, the request for proposals will include a Government-prepared SOO that is within the broad scope of this PWS but is not directly required by the NAVAIR H-53E IMP PMI Specification. The SOO approach is most likely to be used for urgent, emergent, or unscheduled aircraft maintenance needs. The SOO will describe the basic, top-level objectives of the individual TO from which the Contractor may propose innovative alternatives. In addition to the SOO, the Government may include separate product performance requirements. The Government may also include a set of minimum data item requirements for the TO in the form of CDRL items (DD Forms 1423). The SOO approach provides the Contractor with flexibility to propose innovative approaches to satisfy the Government's requirements. The Contractor's response to the SOO also demonstrates the Contractor's understanding of the effort to be performed. When the TO is awarded, a PWS or Statement of Work (SOW) based on the Contractor prepared-documentation shall replace the Government-prepared SOO.
Scope of PWS This PWS defines the requirement for Contractor performance of CH/MH-53E PMI, as well as other CH/MH-53E MRO tasks for both inducted and non-inducted aircraft. In general, requirements include inspections, maintenance and repairs in accordance with the Naval Air Systems Command (NAVAIR) H-53E Planned Maintenance Interval Depot (PMID) Integrated Maintenance Program (IMP) Planned Maintenance Interval (PMI) Specification for Navy/Marine Models CH-53E and MH-53E Helicopters and associated MRO requirements. Additional requirements outside the scope of the IMP specification include H-53 RESET inspections and repairs, in-service repairs (ISR)/drop-in repairs (DIR), decontamination after operations in radioactive environments, customer service (squadron-funded requirements), aircraft modification, airframe change, and management, maintenance & repair of Government-Furnished Equipment (GFE). The NAVAIR manual for performing H-53E PMID, and associated documentation, is herein referred to as the NAVAIR H-53E PMID Specification.
The scope of this PWS includes specialized tasks that require assistance and training from Government personnel or the use of specialized Government Furnished Equipment (GFE). Such specialized tasks for the H-53 include the following:
| a) | H-53 main rotor blade repair, |
| b) | H-53 sponson repair and overhaul, |
| c) | H-53 transition bulkhead repairs, |
| d) | H-53 tail-rotor disconnect alignment using the H-53 tail-pylon reaming fixture, |
| e) | H-53 tail-rotor driveshaft alignment, |
| f) | H-53 KAPTON wiring replacement, |
| h) | T-64 engine dry motoring, |
| i) | Auxiliary power plant (APP) operational checks, |
| j) | H-53E RESET, concurrently with PMID per HQMC message DTG 181905OCT17. |
Background of USMC CH-53E and USN MH-53E The United States Marine Corps (USMC) CH-53E and United States Navy (USN) MH-53E aircraft supported under this contract are operating forward deployed in the U.S Indo-Pacific Command (USINDOPACOM) Area of Responsibility (AOR). These aircraft provide combat operational support to the armed forces of the United States and its allies, and provide Humanitarian Assistance and Disaster Relief (HADR) wherever required. The CH-53E aircraft are assigned to First Marine Air Wing (1stMAW) aboard Marine Corps Air Station (MCAS) Kaneohe Bay, HI and MCAS Futenma, Japan. 1stMAW provides CH-53E support for Marine Corps Forces Pacific (MARFORPAC) to perform vertical heavy lift and troop/cargo movement. The MH-53E aircraft are assigned to Helicopter Mine Countermeasures Squadron 14 (HM-14) Detachment 1 aboard Camp Mujuk, Pohang, Korea. HM-14 provides airborne mine countermeasures and vertical heavy lift support to USN operations in the region. The H-53E aircraft operate in all weather conditions during expeditionary, joint, and combined operations. Routine operation in harsh environments result in the need for significant upkeep to maintain the aircraft in a state of operational readiness. Operations in radioactive environments have occurred in this AOR.
H-53E aircraft from other USMC and USN components and other Department of Defense Services may also utilize this ID/IQ contract.
Explanation of Government Responsibilities and Relationships Several Government entities are authorized to guide and/or direct the Contractor in the management and execution of the ID/IQ or TO requirements. The Fleet Logistics Center Yokosuka (FLCY), FRC WESTPAC, and the Defense Contract Management Agency (DCMA) are authorized to guide and/or direct the Contractor in the management and execution of the ID/IQC and/or TOs. See Attachment (2) for a detailed explanation of Government responsibilities and relationships to include authority references. Other Government entities not included herein are not authorized to direct the Contractor in any way.
APPLICABLE AND REFERENCE DOCUMENTS
The following documents of the issue listed form a part of this PWS to the extent specified herein. In the event of a conflict between documents referenced herein and the contents of this PWS, the contents of the PWS take precedence. Nothing in this PWS, however, supersedes applicable laws and regulations, unless a specific exemption has been obtained. The following documents may be updated to the latest applicable revision at each individual TO.
PMI Specifications Naval Air Systems Command (NAVAIR)
| NAVAIR H-53E PMID |
| – |
| Integrated Maintenance Program (IMP) Planned Maintenance Interval (PMI) Specification, Navy/Marine Models CH-53E and MH-53E Helicopters |
Dated 1 September 2017, or later
(Document available to authorized personnel at https://www.jtdi.mil/. All other requests may be submitted to FRC WESTPAC for adjudication.)
Other Applicable Publications United States Code
| Title 10, Section 2451 - 2456 |
| – |
| Defense Supply Management |
(Document available at http://uscode.house.gov/search/criteria.shtml)
Code of Federal Regulations (CFR)
| 29 CFR 1910.146 |
| – |
| Permit-Required Confined Spaces |
(Document available at https://www.osha.gov/) Defense Federal Acquisition Regulations Supplement (DFARS)
| DFARS 252.204-7012 |
| – |
| Safeguarding Covered Defense Information and Cyber Incident Reporting |
| DFARS 252.211-7003 |
| – |
| Item Unique Identification and Valuation |
(Document available at https://www.acq.osd.mil/dpap/dars/dfars/html/current/252204.htm) Defense Contract Management Agency (DCMA)
| DCMA INST 309 Change 1 |
| – |
| Government Contract Quality Assurance (GCQA) Surveillance Planning |
Dated 13 April 2018, or later
| DCMA MAN 8201-2 |
| – |
| Aircraft Operations |
Dated 5 November 2018, or later
| DCMA INST 8210.1C Change 1 |
| – |
| Contractor’s Flight and Ground Operations |
dated 5 April 2017, or later
(Documents available at http://www.dcma.mil/Portals/31/Documents/Policy/) Department of Defense (DOD)
| DOD 4145.19-R-1 |
| _ |
| Storage and Material Handling |
Dated September 1979
| DODI 8500.01 |
| – |
| Cyber Security |
Dated 14 Mar 2014
| DODI 8560.01 |
| – |
| Communications Security (COMSEC) Monitoring |
Dated 22 August 2018
| UFC 4-211-01, Change 1 |
| – |
| Unified Facilities Criteria (UFC) Aircraft Maintenance Hangars |
Dated November 2017, or later
| UFC 4-211-02 |
| – |
| Unified Facilities Criteria (UFC) Aircraft Corrosion Control and Paint Facilities |
Dated 1 December 2012, or later
(Documents available at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/850001_2014.pdf, https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/856001p.pdf?ver=2018-08-22-082328-107, https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc?page=1)
Military Standards
MIL-HDBK-728/1
MIL-HDBK-728/2
MIL-HDBK-728/3
MIL-HDBK-728/4
MIL-HDBK-728/5
MIL-HDBK-728/6
| – |
| Nondestructive Testing, 16 December 1985 |
Eddy Current Testing, 16 December 1985 Liquid Penetrant Testing, 16 December 1985 Magnetic Particle Testing, 28 December 1993 Radiographic Testing, 3 May 1994 Ultrasonic Testing, 16 December 1985
| MIL-STD-865D (USAF) |
| – |
| Selective, Brush Plating, Electro-Deposition |
Dated 01 March 2007
| MIL-STD-882E |
| – |
| DoD Standard Practice for System Safety |
Dated 11 May 2012, or later
(Documents available at http://quicksearch.dla.mil/) Department of the Navy
| OPNAVINST 3750.6S |
| – |
| Naval Aviation Safety Management System |
Dated 13 May 2014, or later
| OPNAVINST 5442.4M |
| - |
| Aircraft and Training Devices Material Condition Definitions, Mission Essential Subsystems, Matrices and Mission Descriptions |
(Document available at https://www.public.navy.mil/NAVSAFECEN/Pages/instructions/instructions.aspx) Commander, Naval Air Forces (CNAF)
| COMNAVAIRFORINST 4790.2C |
| – |
| Naval Aviation Maintenance Program (NAMP) |
Dated 15 January 2017, or later
| COMNAVAIRFORINST 4790-2A Chg 1 |
| - |
| H-53E Mission Essential Subsystems Matrix (MESM) |
Dated 11 August 2009, or later
Naval Message RMG/CNAF/010816ZMAY2019
H-53E RESET Program Policy Dated 01 May 2019 Includes quoted HQMC APRIL 2019 RESET POLICY
(Document available at http://www.navair.navy.mil/logistics/4790 (CAC required). All other requests may be submitted to FRC WESTPAC for adjudication.)
Naval Air Systems Command (NAVAIR)
| NAVAIR 00-25-100/300 |
| – |
| Naval Air Systems Command Technical Publications Library Management Program |
dated 01 April 2016, or later
| NAVAIR 00-80-T-109 |
| – |
| Aircraft Refueling NATOPS Manual |
Dated 15 January 2018, or later
| NA-01-1A-16-01 |
| – |
| Nondestructive Inspection Methods, Basic Theory |
Dated 15 May 2014, or later
| NA-01-1A-16-02 |
| – |
| Nondestructive Inspection General Procedures and Process Controls |
Dated 1 March 2018, or later
| NAVAIR 01-1A-35 |
| – |
| Aircraft Fuel Cells and Tanks |
Dated 01 September 2012, or later
| NAVAIR 01-1B-50 |
| – |
| Aircraft Weight and Balance |
Dated 01 August 2015, or later
| NAVAIRINST 4200.56 |
| – |
| Critical Item Management, AIR-4.1.9 |
Dated 24 April 2013
| NAVAIRINST 13023.3 |
| – |
| Establishment of Procedures for Depot Planner and Estimator Services |
Dated 21 November 2005
(Documents available at http://mynatec.navair.navy.mil (CAC required). All other requests may be submitted to FRC WESTPAC for adjudication.)
Naval Supply Systems Command
| NAVSUP P-700 |
| – |
| Common Naval Packaging (CNP) |
Dated 16 October 2004, or later
(Document available to authorized personnel as a website at https://tarp.navsup.navy.mil/p700.nsf. All other requests may be submitted to FRC WESTPAC for adjudication.)
Fleet Readiness Center Western Pacific (FRC WESTPAC)
| NAPRA P4000 |
| – |
| Naval Air Pacific Repair Activity (now FRC WESTPAC) Supply Handbook |
(Requests may be submitted to FRC WESTPAC for adjudication.)
Aerospace Industries Association (AIA)
| NAS410 4th Edition |
| – |
| NAS Certification and Qualification of Nondestructive Test Personnel |
Dated 19 December 2014
(Document available at https://www.astm.org/Standards/E1742.htm) American Society for Quality (ASQ)/American National Standards Institute (ANSI)/ International Organization for Standardization (ISO)
| ASQ/ANSI/ISO 9001:2015 |
| – |
| Quality Management Systems - Requirements |
(Documents available at https://asq.org/quality-press/display-item?item=T1040) ASTM International
| ASTM E1742/E1742M |
| – |
| Standard Practice for Radiographic Examination |
(Document available at https://www.astm.org/Standards/E1742.htm)
SCHEDULED AND UNSCHEDULED MAINTENANCE REQUIREMENTS
The requirements defined herein form the basis for depot-level MRO work performed for the Government as a part of this H-53E IMP PMI contract. These requirements are categorized as the “scheduled maintenance basic requirement” which is the PMI task, and “unscheduled maintenance” associated with the PMI discrepancies, correction of discrepancies, and non-PMI tasks. The Contractor shall accept scheduled and unscheduled maintenance as required by the Government.
Scheduled Maintenance Basic Requirement - Planned Maintenance Interval (PMI) The Contractor shall perform the basic requirement of PMI scheduled maintenance for airframe and component inspection, defect correction, preventative maintenance, and technical directive compliance in accordance with the NAVAIR H-53-E PMID Specification and released Depot Level Maintenance (DLM) Specification Interim Change Notices (SICN). PMI activities are generally divided into the following phases: induction; cleaning; surface conditioning; disassembly; inspection/evaluation; maintenance, repair and reassembly; final processing; functional check flight (FCF); and Government acceptance.
Induction of the Aircraft Induction occurs when the Government has delivered the aircraft, completed its reporting custodian responsibilities, and has made the aircraft available for the Contractor to begin work. The date of induction will be recorded as the day immediately following the Government’s delivery of the aircraft, unless otherwise established in the task order. H-53E inductions for aircraft configurations outside the NAVAIR H-53E PMID Specification will be coordinated by DCMA at least five (5) calendar days prior to the induction date.
The Government will make reasonable efforts to deliver aircraft no later than 1600, Monday through Friday. However, the Contractor shall receive aircraft at any time required by the Government.
Declassification of the aircraft will be completed by the Government prior to induction. The Contractor shall not perform operational checks on mission related systems that require classified equipment to perform such checks. If an aircraft is inducted with classified equipment installed, the Contractor shall immediately stop work on the aircraft and notify DCMA and Program Manager Technical Representative (PMTR). The PMTR will ensure that the classified equipment is removed by qualified Government personnel, then notify DCMA when the aircraft is ready for the Contractor to recommence work.
During the aircraft induction, the Contractor and Government shall complete a joint aircraft inventory check, conduct a screening analysis of the logbook and aircraft records, and verify any recorded defects. The contractor shall perform induction screening of aircraft logbooks per COMNAVAIRFORINST 4790.2C to identify high time components and unincorporated Technical Directives (TDs). The contractor shall notify DCMA and PMTR of any high time components discovered, and any outstanding TDs.
The Contractor shall comply with engine inspection and preservation in accordance with the H-53 PMID Specification within three (3) workdays of aircraft induction or removal of an engine from a shipping container. The Contractor shall immediately notify DCMA and PMTR of any unserviceable engines or engines with major discrepancies. Unserviceable engines shall be removed from the aircraft and replaced in accordance with normal maintenance procedures by the Contractor. If an unserviceable engine can be made serviceable by use of organizational-level repair procedures, DCMA may negotiate with the Contractor to perform this task. The Contractor shall perform minor maintenance of aircraft engines (blending, removing and replacing engines, etc.) in accordance with applicable maintenance instructions.
The Contractor shall inspect and repair Rotor Blades in accordance with the H-53 PMID Specification and any applicable engineering instructions. Blade repair shall be considered Unscheduled Maintenance.
The Government may conduct additional oversight for the first PMI aircraft inducted to ensure the Contractor performance is in accordance with the NAVAIR H-53E PMID Specification and this PWS. This oversight may include a formal pre-induction meeting, post-induction meeting during the repair phase, or other activities deemed necessary.
The Contractor shall submit the following reports as required:
· Technical Directives Requirement 10 Day Report (CDRL A001)
· Discrepant Part on Induction Report (CDRL B014)
Cleaning/Preservation The Contractor shall perform aircraft washing and preservation in accordance with the H-53E PMID Specification and any applicable instructions.
Surface Conditioning of the Aircraft Surface conditioning consists of cleaning the aircraft, stripping the painted surfaces, removing corrosion, then painting the aircraft. The Contractor shall perform disassembly as required to complete this task. The Contractor shall provide the required facilities for the clean, strip and paint processes and shall comply with hazardous material handling requirements during this phase.
Disassembly of the Aircraft The goal for disassembly is to gain access to the portions of the aircraft that require inspection. The Contractor shall remove parts, components, structures, and substructures necessary to complete the requirements of the H-53E PMID inspection and evaluation. This includes the removal of additional components needed to investigate suspected damage. Disassembly shall normally be limited to the removal of bolts and screws. However, removal of rivets or high strength fasteners may be required to determine the extent of corrosion or permit inspection for suspected damage. Discrepancies discovered during disassembly shall be recorded and reported to DCMA and PMTR.
Inspection/Evaluation of the Aircraft The Contractor shall perform a thorough and comprehensive inspection of selected aircraft structures and flight critical components by visual and appropriate non-destructive inspection (NDI) methods. This includes zones as defined in the NAVAIR H-53E PMID Specification as well as systems, components, and structures. The Contractor shall complete the mandatory non-destructive inspections and the flight hour dependent non-destructive inspections. All discrepancies discovered during this phase shall be reported to DCMA and PMTR.
The Contractor shall identify and requisition all required repair parts and materials using the Government supply system no later than submission of CDRL A007. Requests for Government engineering support shall be submitted periodically as the need for such requests are discovered and developed in accordance with paragraph 5.4 below.
The Contractor shall submit the following reports as required:
· Production Plan (CDRL A004)
· Situation Summary Report / RESET Production Report (CDRL A0007)
· Examination and Evaluation Discrepancy Report (CDRL A008)
Maintenance, Repair, and Reassembly of Aircraft The Contractor shall perform repairs of systems, components, and structures during this phase in accordance with the NAVAIR H-53E PMID Specification and authorized Authoritative Engineering Documents (AED). The Contractor shall complete adjustments, checks, tests, repairs, component rework, preventative maintenance, and coincidental rework procedures per the applicable directives and publications.
After aircraft repairs have been accomplished, the Contractor shall reassemble the aircraft in accordance with the NAVAIR H-53E PMID Specification and other applicable documents. Such reassembly includes installation of parts or components and reinstallation of non-operational parts or components that were reported as “noted but not corrected” (NBNC) (see paragraph 3.2.1) as directed by DCMA.
The Contractor shall ensure that parts and components either provided by or purchase by the Government are installed on the aircraft for which they were procured, unless otherwise permitted by the PMTR.
As-Required Maintenance Normally, maintenance tasks that have occurred at least three times within the scope of this contract will be considered “as-required” maintenance. The Government will then negotiate additional fixed prices for these frequently occurring maintenance tasks. The Contractor shall complete as required maintenance upon receipt of a task order issued by the ACO. There are seven (7) as-required maintenance tasks pre-defined in this contract:
a. H-53E Concurrent RESET
b. H-53E Standalone RESET
c. Drive Shaft Removal/Cleaning
d. Drive Shaft Repair
e. H-53E Strip and Paint
f. Off-loading Transport Aircraft
g. Loading Transport Aircraft
H-53E RESET (Concurrent and Standalone) The RESET maintenance concept includes all three levels of maintenance: Organizational, Intermediate, and Depot levels for adjustments, checks, tests, repairs, inspections, preventive maintenance and preservation. All maintenance actions shall be documented and performed in accordance with COMNAVAIRFORINST 4790.2 Series Naval Aviation Maintenance Program (NAMP) and related RESET publications.
The Government may request CH-53 RESET to be performed concurrently with a PMID event (Concurrent RESET) or as a standalone event (Standalone RESET). When performing Concurrent RESET, the Contractor shall only perform the additional RESET work not required by the NAVAIR H-53E PMID Specification and integrate Concurrent RESET with PMID requirements in a manner that maximizes efficiency. When performing Standalone RESET, the Contractor shall perform the entire H-53E RESET requirement. The Contractor shall correct all organizational-level (O-level) and intermediate-level (I-level) discrepancies discovered during Concurrent and Standalone RESET.
At the organizational maintenance level (O-Level), the contractor shall conduct a complete re-baseline of all aircraft structural inspections and individual component inspections to include phase, calendar, and hourly, as referenced by Maintenance Requirement Cards (MRCs) within the A1-H53CE-MRC-300 and MRC-400 decks. The contractor shall repair all newly identified and previously deferred maintenance discrepancies. The contractor shall replace all identified high time replacement components. The contractor shall thoroughly clean the airframe and components in accordance with MRC requirements. The contractor shall comply with all identified Change/Bulletin type Technical Directives (TDs) issued against RESET aircraft, subject to parts/kit availability. These TDs can include, but are not limited to Airframe Changes (AFC), Airframes Bulletins (AFB), Accessory Bulletins (AYC), Dynamic Component Bulletins (DCB), Avionics Bulletins (AVB), and Power Plant Bulletins (PPB). The contractor shall review, correct and make required entries to all aircraft and engine logs and records. The contractor shall comply with the BUNO specific Wiring and Tubing External Request for Engineering Disposition (ERFED) issued at induction.
At the intermediate maintenance level (I-Level), the contractor shall perform maintenance as authorized by the COR and DCMA.
At the depot maintenance level (D-Level), when performing Concurrent RESET, the Contractor shall also correct all O-level and I-level discrepancies discovered under the PMID portion. Only the COR will exercise authority to waive this requirement for correcting all O-level and I-level discrepancies discovered during Concurrent and Standalone RESET inspections.
At completion of a RESET, the aircraft shall:
· Be Full Mission Capable (FMC) as defined by the current H-53E Mission Essential System Matrix (MESM) COMNAVAIRFORINST 4790.2 series.
· Have completely re-baselined for all phase, calendar, and hourly inspections
· Have completed all deferred Organizational maintenance tasks
· Be thoroughly cleaned and free of all fluid leaks (fuel, oil, hydraulic)
· Have replaced all high-time components identified at induction
· Have zero (0) Awaiting Maintenance (AWM) discrepancies
· Comply with or incorporate all applicable O-level TDs
The Government will provide all parts and consumable materials for performing CH-53E RESET.
The Contractor shall perform all corrections of discrepancies associated with Concurrent and Standalone RESET as “O&A RESET.” When performing Concurrent RESET, the Contractor shall also perform corrections of discrepancies discovered under the PMID portion as “O&A RESET.”
For Concurrent RESET, the Government will add 30 calendar days to PMID TAT to allow for additional RESET inspection requirements. Upon completion of the both Concurrent and Standalone RESET inspection, the Contractor shall provide the Government with a quote of estimated man-hours for repair/modification tasks for a determination of TAT impact.
Drive Shaft Removal/Cleaning and Drive Shaft Repair The Contractor shall perform drive shaft removal/cleaning and drive shaft repair (includes stripping, NDI, inspection, correction of defects, alodine treatment, and painting of 13 drive shafts per one aircraft) as as-required maintenance tasks. Drive shaft removal and drive shaft repair shall be performed per the applicable NAVAIR instruction.
Paint and Strip The Contractor shall perform H-53E Strip and Paint in accordance with the NAVAIR H-53E PMID Specification.
Off-loading and Loading of Transport Aircraft The Contractor shall receive H-53E aircraft for induction that are either flown to the Contractor’s facility (ferry flight) or transported aboard a cargo aircraft (transport). The Contractor shall assume full responsibility of transported aircraft at commencement of offloading. The Contractor shall offload transported aircraft in as-is condition. At the conclusion of PMID and FCF, the Contractor shall prepare and load transport aircraft in accordance with the applicable specification for the transporting cargo aircraft. The Contractor shall retain full responsibility of the transport aircraft until the crew of the transporting cargo aircraft accepts the loaded transport aircraft, and all associated materials, as secure on board.
Other As-Required Maintenance Other as-required maintenance tasks may include typical maintenance tasks that are outside the NAVAIR H-53E PMID Specification. Other as-required maintenance tasks may be incorporated by negotiated modifications to the contract. Such modifications will be initiated when the Government determines that a task is severable from the routine requirements of the NAVAIR H-53E PMID Specification, is anticipated to occur frequently in the future, and has an established price history (usually two to three occurrences under the current contract). These changes will be negotiated by DCMA with the Contractor prior to allocating costs against a reserved sub line item number (SLIN).
Final Processing During final processing, the Contractor shall perform weight and balance of the aircraft, update the logbooks and ensure the inventory recorded at induction is returned to the aircraft (e.g. de-preservation of engines, servicing fluids, lubrication, etc.).
The Contractor shall prepare ferry aircraft for delivery in accordance with the NAVAIR H-53E PMID Specification. The Contractor shall prepare for transport aircraft for delivery in accordance with both the NAVAIR H-53E PMID Specification and with the applicable specifications of the transporting cargo aircraft.
The Contractor shall furnish the Government with two (2) paper copies of aircraft sell package, one (1) copy on disk, and one (1) electronic copy emailed to DCMA and the PMTR.
The Contractor shall submit the following reports as required:
· Technical Directives Report (CDRL A002)
· Scheduled Removal Cards Report (CDRL A006)
· Noted but Not Corrected (NBNC) Report (CDRL A009)
· Maintenance History Summary Report (CDRL A010)
· Cost Per BUNO Report (CDRL B012)
· Parts Required Report (CDRL B013)
Aircraft Weight and Balance The Contractor shall perform Aircraft Weight and Balance in accordance with the COMNAVAIRFORINST 4790.2C_series and NAVAIR 01‐1B‐ 50_series instructions. The Contractor shall perform aircraft weighing using only approved platform scales. The Contractor shall use the Automated Weight and Balance System (duplS) approved by the Government (PMTR or DCMA) for recording the AWB, including updating the Chart A, Form B, Chart C, and Form F, in support of FCF. The Contractor shall update the Aircraft Custodian’s Weight and Balance Binder, including provision of an updated computer disk.
Prior to assigning new technicians to participate in AWB duties on a Government aircraft, the Contractor shall notify the Government Ground Representative (GGR) in writing and provide copies of training and certification documents.
Operational Checks The Contractor shall perform all flight critical systems checks, operational checks, alignment, and rigging as required by the NAVAIR H-53E PMID Specification and for systems disturbed during contract performance regardless of system status upon induction. This phase also includes updating logs and records, inventorying equipment, hydraulic system sampling, compass calibration and aircraft servicing. Any inspections required for flight, such as the daily inspection, shall be completed based on the timeline for FCF crew arrival. This includes preflight and prestart checks, but does not include engine start, taxi or run-up.
Functional Check Flight (FCF) H-53E FCFs will be performed at the Contractor’s facility at the completion of PMI scheduled maintenance and prior to Government acceptance of the aircraft. The Government will provide the qualified aircrew to perform FCF. Contractor support during FCF shall include, but is not limited to, the following:
a. Provide appropriate takeoff, landing, and forward flight operating areas
b. Perform all inspections required for flight
c. Perform all repairs required for safety of flight
d. Perform all required aircraft servicing
e. Provide firefighting and other airfield/flight line support services
f. Perform post-flight inspections
g. Perform repairs to correct discrepancies discovered during FCF (the first 150 hours of FCF repairs are chargeable to the Scheduled Maintenance-Basic Requirement; repairs beyond 150 hours are chargeable to Unscheduled Maintenance) The Contractor shall support FCF for each day that FCF is scheduled without interruption by weekends or designated holidays. On‐going FCF activities that extend outside normal business hours, including overtime, weekends, and holidays, regardless of responsible party, shall be supported by the Contractor when requested by DCMA or PMTR.
Government Acceptance Upon successful completion of PMI scheduled maintenance and FCF, the Contractor shall submit the DD250 to DCMA with the completed inspection cards for review and acceptance. Government personnel will reinstall classified, confidential and sensitive equipment.
Scheduled Maintenance Basic Requirement - Miscellaneous Fueling/Defueling The Contractor shall defuel all H-53E aircraft brought to its facility for PMI in accordance with the NAVAIR H-53E PMID Specification and all other applicable instructions (i.e., NAVAIR 01-1A-35). The Contractor shall provide fuel for H-53E FCFs, H-53E return ferry flights after completion of PMI, and return flights of other military aircraft flown to the Contractor's facility for the purpose of supporting and administering the contract.
The Contractor shall only use JP-5 or JP-8 fuel in support of the H-53E. The Contractor shall credit the value of fuel removed from PMI aircraft at induction against the fuel provided to the Government under the same task order. The Contractor shall not bill the Government for fuel disposal costs.
The Contractor shall test all fuel removed from inducted PMI aircraft to ensure proper storage or disposition. The Contractor shall follow a certified commercial standard for fuel testing that either meets or exceeds the requirements of NAVAIR 00-80-T-109 and shall ensure that all fuel provided to the Government meets the required quality standards. The Contractor shall not hold the Government liable for cross-contamination between fuel removed from an inducted PMI aircraft and any fuel stored in bulk at either the Contractor's or a sub-contractor facility.
The Government will not provide fueling/defueling vehicles nor oil vehicles under this contract.
Other Aircraft Services The Contractor shall provide support for the Government to procure other general aircraft services for aircraft visiting the Contractor’s facility, to include procurement of liquid oxygen (LOX) and nitrogen. These other aircraft services will be requested and negotiated by DCMA on an as-needed basis.
Aircraft Records Management The Contractor shall screen, maintain, and update the aircraft logbook and records throughout all the PMI phases in accordance with the NAVAIR H-53E PMID Specification and COMNAVAIRFORINST 4790.2C. The Contractor shall provide to the PMTR and ACO the information required for compliance with Event History Record (EHR) and Scheduled Removal Component (SRC) card recording, consolidation, purging, and forwarding to Configuration Management Information System (CMIS) Repository.
Unscheduled Maintenance Requirements Unscheduled maintenance requirements are those which are not specifically delineated as scheduled maintenance requirement as described in the NAVAIR H-53E PMID Specification. Unscheduled maintenance can be initiated in several ways such as discovery during the PMI phase, request from the operational fleet, part of an In-Service Repair (ISR), or an emergent, urgent need. Unscheduled maintenance items are further divided into four (4) subcategories:
a. Over and Above (O&A) Related to PMI and/or RESET
b. Over and Above (O&A) Not Related to PMI and/or RESET
c. Technical Directives (TDs) and Modifications
d. Customer Service Requests (CSR)
e. In-Service Repairs (ISR) Over and Above (O&A) Related to PMI and/or RESET Over and Above unscheduled maintenance discovered in conjunction with PMI and/or RESET are typically called “discrepancies.” O&A discrepancies are typically related to PMI and/or RESET requirements but are not specifically required by the NAVAIR H-53E PMID Specification. O&A discrepancies are typically those that are repairable within published tolerance thresholds.
O&A discrepancies can be discovered during any phase of the PMI and/or RESET scheduled maintenance by both the Government and Contractor personnel. The following are some examples of activities that can be used to identify unscheduled maintenance requirements:
a. Review of aircraft logbooks and records
b. Operational and functional testing of systems
c. Examination of the aircraft and its associated components during PMI
d. Failure during fleet operational activities where the repair is outside of organic capabilities including crash damaged/battle damaged aircraft
The Contractor shall promptly notify DCMA and PMTR when O&A discrepancies are discovered on an inducted aircraft. All O&A discrepancies will be adjudicated on a case-by-case basis with DCMA and the PMTR. Discrepancies that result from the Contractor’s negligence shall be corrected at the Contractor’s expense.
Classification of Discrepancies Related to PMI and/or RESET Upon identification of a discrepancy related to PMI and/or RESET, the Contractor shall classify each discrepancy as depot-level, intermediate-level (I-level), or organizational-level (O-level) using the definitions in the NAVAIR H-53E PMID Specification. The Contractor’s defect classification shall be subject to review by DCMA. The correction criteria for each discrepancy are in the NAVAIR H-53E PMID Specification. The Contractor shall correct any and all discrepancies that affect Safety of Flight or Personnel, regardless of classification.
The discrepancies classified as intermediate- or organizational-level may be further classified as “noted but not corrected” (NBNC) using the guidelines in the NAVAIR H-53E PMID Specification. The Government may elect to have Contractor correct the O or I level discrepancies; this will be negotiated by DCMA for each TO. The Government’s goal is to minimize the NBNC discrepancies on the accepted aircraft.
The Contractor shall submit the following report as required:
· Noted but Not Corrected (NBNC) Report (CDRL A009)
Correction of Discrepancies Related to PMI and/or RESET The Contractor shall negotiate an O&A repair process with DCMA with emphasis on rapidly processing the modification in order to start work as soon as possible. Upon identification of an O&A discrepancy, the Contractor shall initiate the written requests to DCMA for authority to perform O&A repairs. All O&A tasks requiring fewer than 500 man-hours for completion will be authorized by DCMA prior to the Contractor commencing work. O&A tasks requiring over 200 man-hours to complete shall be routed to the PMTR for concurrence before the Contractor submits the written request to DCMA.
O&A Not Related to PMI and/or RESET Some O&A discrepancies may not be related to the PMI and/or RESET or may be outside the bounds of the specification, however the task order modification and repair process will be the same.
Requests for unscheduled maintenance can come from a variety of sources to include any US military service component or ally who fly an H-53E T/M/S aircraft. These aircraft include all H-53E aircraft in the Government inventory, crash and battle damaged aircraft, and Foreign Military Sales (FMS) aircraft. Unscheduled maintenance requests come in the form of Technical Directives (TD) or Aircraft Modifications, Customer Service Requests (CSR), and In Service Repairs (ISR). The Contractor shall perform modifications and repairs in support of unscheduled maintenance requests.
Technical Directives (TD) and Modifications.
It is common to incorporate TDs and approved aircraft modifications concurrent with PMI scheduled maintenance. The Contractor shall incorporate authorized TDs and aircraft modifications as negotiated in the associated task order. Place of performance may be at either the Contractor’s facility or at other locations as identified in the task order. The Contractor shall notify DCMA and PMTR when an extended contract delivery date (CDD) is required in order to complete a TD or aircraft modification, or if the CDD of a PMI aircraft will be delayed by Contractor performance required to complete a TD or aircraft modification.
The Government will normally provide modification kits, special materials, and special support equipment listed in the TD or aircraft modification instruction. In the event that the Government cannot provide such items, DCMA may negotiate with the Contractor to procure or manufacture the items.
The Contractor shall submit the following reports as required:
· Technical Directives Requirement 10 Day Report (CDRL A001)
· Technical Directives Report (CDRL A002)
· TDC Kit Receipt and Report of Kit Discrepancy (CDRL A003)
Customer Service Request (CSR) Customer Service Requests typically come from the operational fleet or the H-53E T/M/S program office for work that either supplements or is beyond the capability of the component requesting the service. CSRs include, but are not limited to, task similar to the following:
a. Special and phase inspections
b. Organizational and intermediate level services (including minor aircraft repairs and repair or manufacturing of parts and components)
c. Support equipment repair
d. Application of non-standard paint finishes and color schemes
The Contractor shall support CSRs as negotiated with DCMA. Task orders for CSR work can be issued for both inducted and non-inducted aircraft. If the Contractor receives a CSR directly from a component other than DCMA or PMO, the Contractor shall respond by forwarding the request to DCMA and PMTR for adjudication. DCMA will negotiate with the Contractor to incorporate CSRs into the task order prior to any work being performed.
In-Service Repairs (ISR) In-Service Repair requests typically come from the operational fleet or the H-53E T/M/S program office for work that either supplements or is beyond the capability of the component requesting the service. ISRs include, but are not limited to, tasks similar to the following:
a. Miscellaneous aircraft services
b. Aircraft component or part repair
c. Corrosion control; rework
d. Drop-in repair; parts manufacturing
e. Management of radioactive materials and radioactive decontamination of aircraft
The Contractor shall perform ISRs as negotiated with DCMA. Task orders for ISR work can be issued for both inducted and non-inducted aircraft. If the Contractor receives an ISR request directly from a component other than DCMA or PMO, the Contractor shall respond by forwarding the request to DCMA and PMTR for adjudication. DCMA will negotiate with the Contractor to incorporate ISR tasks into the task order.
It is common for ISR requests to require support at a forward-deployed location. See CFT support requirement at paragraph 5.2.2.
GOVERNMENT PRIORITIES
Quality, schedule, and safety are the Government priorities. The Contractor shall reflect these priorities in its execution of the contract requirements.
Quality Contractor’s Quality Control Program The Contractor shall comply with ISO 9001:2015 or equivalent requirements applicable to this ID/IQ. The Contractor shall implement a Quality Control Program establishing effective and efficient procedures for ensuring the quality of work performed under this contract. At a minimum, the Program shall specify the area(s) to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s). The Program shall also provide a description of the methods to be used for identifying, correcting, and preventing unacceptable performance. The Contractor shall generate and keep records documenting inspections and corrective or preventative actions taken. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.
Work Deck Validation Requirement Upon request from DCMA, the Contractor shall allow for the H-53E FST to review and concur with initial work decks prior to the induction of the first PMI aircraft.
Ten (10) days prior to the scheduled start of FCF, the Contractor shall provide work decks to the Government Quality assurance Representative (QAR) for validation that all items were correctly stamped and certified as work complete.
Government Quality Assurance Representative (QAR) The Government will assign a QAR who will be responsible for implementing DCMA INST 309 and performing quality assurance surveillance of the Contractor.
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