DHS_Form_700-23.pdf

II. REQUIRED ELEMENTS OF THE SUBCONTRACTING PLAN

DEPARTMENT OF HOMELAND SECURITY

DHS SUBCONTRACTING PLAN

REVIEW CHECKLIST

All items on this checklist should be completed with information from the proposed prime contract and the subcontracting plan. If the plan is missing any item listed in Section II, "Required Elements of the Subcontracting Plan", it is incomplete and shall not be accepted by the Contracting Officer. After the completed plan is reviewed by the component Small Business Specialist (SBS), it shall be submitted to the SBA Procurement Center Representative (PCR) for review. An acceptable plan must be approved by the Contracting Officer (CO) prior to contract award.

DHS Form 700-23 (6/17)

Contractor/Address:

Contract Number: Contract Value: Base Options:

Expiration Date: Base Options:

Product or Service:

I. TYPE OF SUBCONTRACTING PLAN (check one)

Individual Contract Plan Master Plan with Individual Goals Commercial Products Plan

YES NO

A. PLAN ADMINISTRATOR

1. Administrator's Name Telephone #

2. Description of his/her duties relating to the administration of this subcontracting plan.

B. EFFORTS TO ENSURE EQUITABLE OPPORTUNITY

Description of efforts to assure that small businesses have an equitable opportunity to compete for subcontracts.

C. CLAUSE INCLUSION AND FLOW DOWN

1. FAR 52.219-8 will be included in all subcontracts which offer further subcontracting opportunities.

2. Subcontractors, except small businesses, who receive subcontracts over the applicable threshold ($700,000 or $1,500,000 for construction) will adopt a similar subcontracting plan.

D. REPORTING AND COOPERATION

1. Agreement to submit reports into eSRS (ISR & SSR) in accordance with FAR 19.704 (10)(iii)-(vii) Subcontracting Plan Requirements; and

2. Agreement to cooperate in studies, surveys, etc. conducted by the ACO, PCO, SBA and others.

E. RECORD KEEPING

1. Description of records maintained to show compliance with plan requirements and procedures.

2. Source lists and vendor data on SB, SDB, WOB, HUBZone, VOSB & SDVOSB concerns.

3. Lists of organizations contacted for sources.

DHS Form 700-23 (6/17)

5. Efforts made to develop SB, SDB, WOB, HUBZone, VOSB & SDVOSB sources.

6. Description of buyer training and monitoring.

7. For other than Commercial Plans, on each subcontract, name, address, size and business type of awardee.

1. Assurances that the offeror will make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal.

2. Assurances that the contractor will provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work. This written explanation will be submitted to the contracting officer within 30 days of contract completion;

3. Assurances that the offeror will pay its small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if the offeror pays a reduced or an untimely payment to a small business subcontractor.

1. Total Subcontracting Base Period 1st Option 2nd Option 3rd Option 4th Option

Base Period

Base Period

Base Period

4th Option3rd Option2nd Option1st OptionBase Period

1st Option 2nd Option 3rd Option 4th Option

4th Option3rd Option2nd Option1st OptionBase Period

1st Option 2nd Option 3rd Option 4th Option

4th Option3rd Option2nd Option1st OptionBase Period

1st Option 2nd Option 3rd Option 4th Option

2. Small Business Subcontracting (subset of item 1)

3. Small Disadvantaged Business Subcontracting (subset of item 2)

4. Women-Owned Small Business Subcontracting (subset of item 2)

5. HUBZone Small Business Subcontracting (subset of item 2)

6. Veteran-Owned Small Business Subcontracting (subset of item 2)

7. Service Disabled Veteran-Owned Small Business Subcontracting (subset of item 2)

NOYES

F. DESCRIPTION OF GOOD FAITH EFFORTS TO ACHIEVE THE PLAN

G. GOALS (Note: % are calculated against the total subcontracting dollars in item #1)

4. For each contract, bidder's lists on subcontract solicitations over $150,000 (explain absence of SB, SDB, WOB, HUBZone, VOSB, or SDVOSB concerns) and reasons if responding SB concerns failed to receive award.

8. Description of subcontracted items and services:

9. Description of method of developing goals.

10. Are overhead and other indirect costs included in the plan goals?

11. If yes, description of method allocating these costs to the plan.

12. Description of method of identifying sources to solicit.

13. Timely payments to subcontractors.

A. Sources checked to determine contractor compliance with previous subcontracting plans and verify reasonableness of proposed goals.

B. Obtain information available from the cognizant contract administration office:

No Yes, Name:

C. Evaluate the offeror's past performance in awarding subcontracts for the same or similar products or services to small business concerns.

IV. SIGNATURES/REVIEW

Name/Small Business Specialist Date

DateName/SBA/PCR

ACCEPT/APPROVAL

Name/Contracting Officer Date

Page 3 of 3DHS Form 700-23 (6/17)

NOYES

H. DESCRIPTIONS AND EXPLANATIONS

III. PLAN EVALUATION

D. Evaluate the offeror's overall past performance and consider the performance of other contractors on similar efforts.

E. Other Agency Contracting Officers: No Yes, Name:

II. REQUIRED ELEMENTS OF THE SUBCONTRACTING PLAN

DEPARTMENT OF HOMELAND SECURITY DHS SUBCONTRACTING PLAN

REVIEW CHECKLIST

All items on this checklist should be completed with information from the proposed prime contract and the subcontracting plan. If the plan is missing any item listed in Section II, "Required Elements of the Subcontracting Plan", it is incomplete and shall not be accepted by the Contracting Officer. After the completed plan is reviewed by the component Small Business Specialist (SBS), it shall be submitted to the SBA Procurement Center Representative (PCR) for review. An acceptable plan must be approved by the Contracting Officer (CO) prior to contract award.

DHS Form 700-23 (6/17) Contractor/Address:

Contract Number:

Contract Value: Base Options:

Expiration Date:

Base Options:

Product or Service:

I. TYPE OF SUBCONTRACTING PLAN (check one) Individual Contract Plan Master Plan with Individual Goals Commercial Products Plan

YES

NO

A. PLAN ADMINISTRATOR

1. Administrator's Name Telephone #

2. Description of his/her duties relating to the administration of this subcontracting plan.

B. EFFORTS TO ENSURE EQUITABLE OPPORTUNITY

Description of efforts to assure that small businesses have an equitable opportunity to compete for subcontracts.

C. CLAUSE INCLUSION AND FLOW DOWN

1. FAR 52.219-8 will be included in all subcontracts which offer further subcontracting opportunities.

2. Subcontractors, except small businesses, who receive subcontracts over the applicable threshold ($700,000 or $1,500,000 for construction) will adopt a similar subcontracting plan.

D. REPORTING AND COOPERATION

1. Agreement to submit reports into eSRS (ISR & SSR) in accordance with FAR 19.704 (10)(iii)-(vii) Subcontracting Plan Requirements; and

2. Agreement to cooperate in studies, surveys, etc. conducted by the ACO, PCO, SBA and others.

E. RECORD KEEPING

1. Description of records maintained to show compliance with plan requirements and procedures.

2. Source lists and vendor data on SB, SDB, WOB, HUBZone, VOSB & SDVOSB concerns.

3. Lists of organizations contacted for sources.

DHS Form 700-23 (6/17)

5. Efforts made to develop SB, SDB, WOB, HUBZone, VOSB & SDVOSB sources.

6. Description of buyer training and monitoring.

7. For other than Commercial Plans, on each subcontract, name, address, size and business type of awardee.

1. Assurances that the offeror will make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal.

2. Assurances that the contractor will provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work. This written explanation will be submitted to the contracting officer within 30 days of contract completion;

3. Assurances that the offeror will pay its small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if the offeror pays a reduced or an untimely payment to a small business subcontractor.

1. Total Subcontracting Base Period 1st Option 2nd Option 3rd Option 4th Option Base Period Base Period Base Period 4th Option 3rd Option 2nd Option 1st Option Base Period 1st Option 2nd Option 3rd Option 4th Option 4th Option 3rd Option 2nd Option 1st Option Base Period 1st Option 2nd Option 3rd Option 4th Option 4th Option 3rd Option 2nd Option 1st Option Base Period 1st Option 2nd Option 3rd Option 4th Option

2. Small Business Subcontracting (subset of item 1)

3. Small Disadvantaged Business Subcontracting (subset of item 2)

4. Women-Owned Small Business Subcontracting (subset of item 2)

5. HUBZone Small Business Subcontracting (subset of item 2)

6. Veteran-Owned Small Business Subcontracting (subset of item 2)

7. Service Disabled Veteran-Owned Small Business Subcontracting (subset of item 2)

NO

YES

F. DESCRIPTION OF GOOD FAITH EFFORTS TO ACHIEVE THE PLAN

G. GOALS (Note: % are calculated against the total subcontracting dollars in item #1)

4. For each contract, bidder's lists on subcontract solicitations over $150,000 (explain absence of SB, SDB, WOB, HUBZone, VOSB, or SDVOSB concerns) and reasons if responding SB concerns failed to receive award.

8. Description of subcontracted items and services:

9. Description of method of developing goals.

10. Are overhead and other indirect costs included in the plan goals?

11. If yes, description of method allocating these costs to the plan.

12. Description of method of identifying sources to solicit.

13. Timely payments to subcontractors.

A. Sources checked to determine contractor compliance with previous subcontracting plans and verify reasonableness of proposed goals.

B. Obtain information available from the cognizant contract administration office:

No Yes, Name:

C. Evaluate the offeror's past performance in awarding subcontracts for the same or similar products or services to small business concerns.

IV. SIGNATURES/REVIEW

Name/Small Business Specialist Date Date Name/SBA/PCR

ACCEPT/APPROVAL

Name/Contracting Officer Date DHS Form 700-23 (6/17)

NO

YES

H. DESCRIPTIONS AND EXPLANATIONS

III. PLAN EVALUATION

D. Evaluate the offeror's overall past performance and consider the performance of other contractors on similar efforts.

E. Other Agency Contracting Officers:

No Yes, Name:

U.S. Department of Homeland Security, Acquisition Policy and Legislation DHS Subcontracting Plan Review Checklist DHS Form 700-23