Loghouse SECTION J 18Aug2017 For Forms etc.docx

SECTION J: List of Document, Exhibits and Other Attachments

TABLE OF CONTENTS

Summary:

Section J provides forms/templates to the Contractors to facilitate data collection and analysis by FEMA.

All provided forms /templates in Section J are for reference and they may be replaced during the life of the contract. In the event that a form/template has to be replaced/updated, FEMA designated personnel will provide the respective form/template to the Contractor.

Templates are categorized by a letter designation as follows:

Government Furnished Information [GFI] - This information is provided to the Contractor for informational purposes only.

Contractor Form [C] - This form shall be completed by the Contractor and submitted to FEMA.

FEMA TO/WO Form [F] - This form will be provided to the Contractor as part of a Task/Work Order. These forms will contain details about the Task Order/Work Order.

Proposal Only [P] - These attachments are only part of the proposal; they will not accompany the Contract. The attachments could be standalone and require various actions or they could be a supplement to a Section in the contract.

Combination - These are forms that meet two or more categories above. This will include the applicable letter for each definition.

All forms will be in two formats - digital and/or in this document - submission requirements are defined in Section F.

Attachment 1, Section J.1 – MHUM Scope [F]

(Scope can change during the mission)

Disaster Information

State

Date Declared

Office Contact Information

City, State, ZIP

Area Field Office (AFO) Add additional AFOs if needed Address

City, State, ZIP

Personnel Contact Information

Field Contracting Officer (CO) If assigned or known at time of Task Order Proposal Request Name, Number, Email

Estimated Period of Performance

Workstations

MHU Quantities

Transportation from Storage (MHSS) or Factory

Contractor Operated Staging Area

FEMA Operated Manufactured Housing Staging Area (MHSA)

City, State, Zip

Site Inspections

Installation

N/A

Maintenance

N/A

Deactivation

N/A

Variable

Address

City, State, Zip

N/A

Address

City, State, Zip

Group Site requirements will be provided separately.

HSFE80-17-R-0005 Section J

AUGUST 18, 2017

J-21 The following sections of the Performance Work Statement, as written and described in Part II, are relevant to and included in this acquisition.

Performance Work Statement

Attachment 2, Section J.2 – Glossary of Terms [GFI]

Acceptable Performance Level (APL) - This is the minimum performance or satisfactory acceptance level for the activities, work, services, or work order the Government considers performance satisfactory. This does not mean the Contractor can provide less than quality work, products, or services. As long as the performance percentage, level, and/or standard do not fall below the specified APL.

Accessible – A site, building, facility, or portion thereof that complies with UFAS and can be approached, entered, and used by individuals with a disability.

Accessible Route – A continuous unobstructed path connecting all accessible elements and spaces in a building or facility. Interior accessible routes include corridors, floors, ramps, elevators, lifts, and clear floor space at fixtures. Exterior accessible routes include parking access aisles, curb ramps, walks, ramps, lifts, and external transportation.

ABS (Acrylonitrile Butadiene Styrene) – A common thermoplastic used to make light, rigid, molded products. One product made from this composite is molded to form a base for the block piers that support an MHU.

Additional Site Preparation – In some instances additional work may be required beyond basic site preparation to make a site feasible for the installation of an MHU. Should it be determined additional work is required, the Contractor must submit a request and cost proposal to the Contracting Officer’s Representative (COR) for authorization of the additional work.

Alteration/Altered – As applied to a building or structure, a change or rearrangement in the structural parts or elements, or in the means of egress or movement from one location or position to another. It does not include normal maintenance, repair, reproofing, interior decoration, or changes to mechanical and electrical systems.

Americans with Disabilities Act (ADA) – A major civil rights law prohibiting discrimination on the basis of disability in employment, state and local government, public transportation, and telecommunications. It establishes design requirements for the construction or alteration of facilities.

Anchor – (1) A device designed to secure against uplift, overturning, and lateral forces upon the MHU. (2) The act of anchoring an MHU to the ground in order to resist uplift, overturning, and lateral forces.

Architectural Barriers Act (ABA) – Requires facilities designed, built, altered, or leased with federal funds to comply with accessibility design standards.

Area Field Office – A temporary field office established to aid in support of a geographic area affected by the disaster where the need is such that a JFO is not warranted, but the impact was severe enough, and the area far enough from the JFO, to require another office for effective management of the disaster in that area.

Appliances – A device or instrument designed to perform a specific function, typically an electrical device. With respect to FEMA MHUs, this would include but is not limited to range, refrigerator, water heater, etc.

Bar Code (BC) – A seven (7) digit numeric FEMA-specific identification method which is registered in the property management database of record, currently the Sunflower Asset Management System (SAMS).

Clean & Make Ready (CMR) – To sanitize a housing unit and make it ready for a new occupant. Contract requirements include assembling all accessories; testing and repairing utility systems and appliances; fumigating; and cleaning entire unit.

Close of Business (COB) – The official end of the work day.

Code of Federal Regulations (CFR) – The codification of the general and permanent rules published in the Federal Register by the executive departments and agencies of the Federal Government. For example, Title 44 refers to Emergency Management and Assistance.

Commercial Site – A site customarily leased for a fee, which is fully equipped to accommodate a housing unit (44 CFR 206.111). Also referred to as a commercial park.

Comply with – To fulfill and conform to certain standards and specifications.

Contract Line Item Number (CLIN) – A process of assigning unique numbers to contracts, to ensure that all lines are identified. The Contract Line Item Number identifies each supply or service recorded in the database. The number will appear once for each separate item, even if multiple schedules apply. (Title 48 FARS)

Contracting Officer (CO) – A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the CO acting within the limits of their authority as delegated by the CO. “Administrative Contracting Officer (ACO)” refers to a CO who is administering contracts. “Termination Contracting Officer (TCO)” refers to a CO who is settling terminated contracts. A single CO may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR Chapter 1) to ACO or TCO does not:

· Require that a duty be performed at a particular office or activity; or

· Restrict in any way a CO in the performance of any duty properly assigned (Federal Acquisition Regulations).

Contracting Officer’ Representative (COR) – A Government official appointed by the CO and is responsible for assisting and advising the CO on technical matters relating to soliciting, evaluating, and negotiating contract awards. Responsibilities include monitoring the contract, inspecting, and accepting work performed by the Contractor, reviewing the Contractor’s invoices to ensure appropriate billing, and providing technical direction within the scope of the contract.

Cost Elements: Cost Elements are specific function (or a group of functions) which is considered a specific entity for the purpose of estimating, controlling, and reporting costs.

Cost Proposal: The Cost Proposal is the cost that the Contractor proposes to provide all items necessary to produce the 100% design at the proposed commercial park expansion/group site location. The cost proposal represents what the Contractor estimates is needed to complete the construction project barring any unforeseen issues. The Cost Proposal is a firm estimate, a figure based on cost data sound enough for entering into a binding contract.

Deactivation – Deactivation is the process by which an MHU is removed from the site of installation. It includes making the unit ready for transport, transporting the unit, as well as returning the site to its original, pre-installation condition.

Designated Area – Any emergency or major disaster-affected portion of a state which has been determined eligible for federal assistance (44 CFR 206.2).

Deferrable / Postponeable Maintenance – Repairs and maintenance which are not necessary in relation to immediate health, safety, or security hazards, and shall be addressed during monthly preventable maintenance inspections.

Difficult Site (Installation) – When standard equipment and practices will not permit the installation of a FEMA MHU due to abnormal or unusal site conditions. However, installation can be accomplished with the use of additional specialized equipment. Should it be determined that additional work is required, the Contractor must submit a request and cost proposal to the COR for authorization of the additional work.

Direct Housing Operations (DHOPS) – The organizational unit of the JFO Individual Assistance Section responsible for implementing direct housing assistance.

Direct Overhead – All costs, except labor and materials, which are directly related to the manufactured housing mission.

Disaster Variable Table – This table is used to assist in defining the scope of a FEMA manufactured housing mission. The table provides information such as the anticipated number of MHUs needed, counties in which the units will be installed, contact information, office, and staging yard addresses, etc.

Electrical System – The electrical system encompasses all electrical components from the weatherhead on the temporary power pole through the meter and service cable to and throughout the MHU.

Emergency – a sudden, urgent, usually unexpected occurrence or occasion requiring immediate action

Emergency Group Site (EGS) – Any lot, field, parking lot (concrete or gravel), or land upon which FEMA can properly install four or more units supported by temporary above-ground infrastructure with one single meter. EGSs may be used to support shelter operations.

Emergency Maintenance Repair - Emergency maintenance repair item is defined as any issue(s) that pose a threat or hazard to the health, safety or security of the unit occupant or property. Emergency maintenance shall include but not be limited to heating unit inoperable when the temperature is forecasted to be below 50 degrees or air conditioning inoperable when the temperature is forecasted to rise above 80 degrees. The Contractor shall respond to an emergency maintenance call within two hours of receiving the call. Emergency maintenance shall resolve or mitigate the immediate threat or problem. When carrying out emergency maintenance, the Contractor may make temporary repairs. After the hazard is mitigated, the permanent repair is to be completed as routine maintenance. These repairs shall be completed on or before the next scheduled preventive maintenance inspection cycle so that the unit is fully functional. An emergency maintenance call must be responded to within two hours of receiving the call and repair/mitigation completed within six hours of the call.

Environmental Assessment – An environmental analysis prepared pursuant to the National Environmental Policy Act to determine whether a federal action would significantly affect the environment and thus require a more detailed Environmental Impact Statement (EIS).

Express Unit – A unit that is 48' or less long, 8 1/2' or less wide and has been constructed to be in compliance with 24CFR 3280 (Manufactured Home Construction and Safety Standards.

Exterior Components – All exterior components associated with the MHU. This includes but is not limited to sewer lines, water lines, steps, stairs and ramps, siding, skirting, doors, windows, etc.

Feasible Site – A private or commercial site which has utilities available, and where an MHU may be safely installed and occupied in compliance with local building codes and ordinances.

FEMA # or “FEMA Designated Number” - The FEMA# is composed from information provided by FEMA and by the Contractor, which uniquely identifies the unit.

Fringe Benefits – Compensation in addition to direct wages or salaries, such as medical insurance, paid holidays, paid vacations, pension schemes, etc.

Flood Insurance Rate Map (FIRM) – An official map of a community, on which the Administrator has delineated both the special hazard areas and the risk premium zones applicable to the community (44 CFR 59.1).

Flood Zone – A geographical area shown on a Flood Hazard Boundary Map or a FIRM that reflects the severity or type of flooding in the area.

· A – Special Flood Hazard Area inundated by 100-year (1% annual chance) flood with no base flood elevations determined.

· Map – A copy of a FIRM map used to locate nearby bodies of water.

· N – Areas in which flood hazards are undetermined, but possible.

· O – Special Flood Hazard Area inundated by 100-year flood with flood depths of 1 to 3 feet (usually sheet flow on sloping terrain).

· V – Special Flood Hazard Area of coastal flooding with velocity hazard, and with no base flood elevations determined (i.e. coastal flood plains with wave action).

· VE – Special Flood Hazard Area of coastal flooding with velocity hazard, and with base flood elevations determined. No FEMA MHUs will be placed in this Special Flood Hazard Area without compliance with current floodplain management requirements.

Frost Line - Also known as frost depth or freezing depth—is most commonly the depth to which the groundwater in soil is expected to freeze.

Functional – An item or home capable of being used for its intended purpose (44 CFR 206.111).

Government Furnished Equipment (GFE) – Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor (FAR 45.101).

Grab rail – A bar attached parallel to a wall to provide a handgrip for steadying yourself.

Group Site – Land on which FEMA builds the infrastructure (water, sewer, electric, roads, and other improvements), and installs MHUs.

Habitable – The unit is safe and secure. Safe is defined as (1) the exterior is structurally sound, to include windows, doors, and roof; (2) components for electricity, gas, heat, and plumbing are properly functioning; and (3) the interior is structurally sound, to include floors, walls, and ceiling. Secure is defined as having functional locking mechanisms on exterior doors and windows.

Handrails – A rail that is designed to be grasped by the hand so as to provide stability or support

Haul and Install Work Order – See “Installation Work Order.”

Heating, Ventilation, and Air Conditioning (HVAC) System – The system is comprised of the equipment (air handler, condensing unit, etc.) and all associated parts (thermostat, duct work, etc.) that work together to maintain a conditioned environment typically for the comfort of the buildings occupants.

Herringbone Parking – A system of angled parking spaces (usually 45°) of staggered, generally at the midpoint of adjacent space.

In Writing – Documentation provided to the appropriate person via email or on paper.

Infeasible Site – A site that is not appropriate for installation of an MHU because of lack of available utilities, contact or Right of Entry issues, or other code violations.

Installation Work Order– Issued from the COR to the Contractor for installation of an MHU and indicates items to be installed, including units of measure and quantity. Commonly known as “Haul and Install Work Order.”

Interior Components – All interior components associated with the interior of the MHU. Such items include but not limited to floors, walls, ceilings, cabinetry, etc.

Inventory of Personal Property –The inventory and containment of personal property once a unit has been identified as abandoned. The items are transported to a central location to be stored.

Joint Field Office (JFO) – A temporary office which integrates federal, state, and local agencies with private sector and non-governmental organizations. Its functions are operations, planning, logistics, finance, and unified command of disaster management.

Key Control System - Is a system that identifies both the locations and personnel in possession of the keys to each MHU.

Landowner’s Ingress-Egress – See “Right of Entry.”

Labor Rate – The rate that should be paid for each hour of labor time. Labor rates include only base wages earned and does not include allowances for fringe benefits and other labor-related costs.

Licensed – Meets all necessary qualification tests including any license and certification requirements in accordance with all applicable Federal, State, and Local laws and regulations.

Logistics (Log) - The management of business operations, such as the acquisition, storage, transportation and delivery of goods along the supply chain.

Maintenance Categories – Maintenance shall be divided in to four (4) categories with appropriate response (urgency of repair) to each:

· Routine maintenance

· Deferable / postponable maintenance

· Emergency maintenance

· Major repairs

Manufactured Home (MH) – A structure which:

· Is transportable in one or more sections; and

· Is, in the traveling mode, eight body feet or more in width or forty body feet or more in length – or – when erected on site, is three hundred twenty or more square feet; and

· Is built on a permanent chassis and designed to be used as a dwelling with or without a permanent foundation when connected to the required utilities; and

· Which includes the plumbing, heating, air conditioning, and electrical systems contained therein (HUD Regulations 24 CFR 3280.2).

Manufactured Home Accessible (MHA) – The unit complies with UFAS and can be approached, entered, and used by individuals with a disability.

Manufactured Housing Sites – Those sites used for the placement of government or privately owned mobile homes, travel trailers, and other MHUs, including:

1. Commercial Site (MHC) – A site customarily leased for a fee, which is fully equipped to accommodate a housing unit;

2. Private Site (MHP) – A site that the applicant provides or obtains at no cost to the Federal Government, complete with utilities; and

3. Group Site (MHG) – A site provided by the State or local government that accommodates two or more units and is complete with utilities (44 CFR 206.111).

Manufactured Housing Storage Site (MHSS) – The facility used as a central location for storage, maintenance, sales, and refurbishment of units to supply MHUs necessary for a Housing mission.

Manufactured Housing Unit (MHU) – Manufactured housing, RV, or other readily fabricated dwelling (e.g., pre-fabricated dwelling).

Manufactured Housing Unit Maintenance Work Order – A work order generated after an applicant has occupied a housing unit to repair problems such as a water leak, heating malfunction, inoperable appliance, or to reposition a unit.

Manufacturer’s Instructions/Specifications – Supporting documentation generated by the manufacturer of either the MHU or a specific product (e.g. ABS pad, pipe fitting, etc.) that specify either requirements and/or ratings.

Major Repair – Outside the scope of a routine maintenance repair and is a single item inclusive of parts, supplies, materials andlabor that exceeds $250.00. The Contractor shall submit a request and an itemized cost proposal to the COR for authorization.

“may” – Denotes an option or alternate.

MHU Typical Installation Sequence –

· Transportation of unit from staging to installation site (100 miles included in basic installation)

· Nominal site preparation

· Nominal site grading

· Blocking, leveling, and anchoring

· Power, water, and sewer connections (up to 50 feet)

· Installation and testing of HVAC

· Skirting (except for TTs)

· Installation of steps, platform stairs, and/or ramp

· Providing three (3) sets of keys

· Completing all punch list items

· Removal of equipment, excess material, and debris

· CMR for applicant

· Initial fill and installation of liquid propane (when applicable)

· Winterization (when appropriate)

MHU Re-installation – To replace an MHU (that is no longer habitable) with a new MHU on the same site.

MHU Relocation – To deactivate an MHU from a site and reinstall the same unit at another location.

MHU Reposition – To relocate the same MHU on the same site.

Mobile Home – See “Manufactured Home.”

No Contact – After at least four (4) atempts within a 48 hour time frame, the work order may be returned by the contract as a “no contact” designation. The Contractor must document these attempts and submit with the “no contact” work order.

Normal Wear and Tear – The gradual physical deterioration of an MHU from age, use and/or weathering.

Occupant – A resident of a housing unit (44 CFR 206.111).

Order of Magnitude Estimate: The order of magnitude estimate could be loosely described as an educated guess. The Order of Magnitude Estimate can be completed with only a minimum of information. The proposed use and size of the planned structure should be known and may be the only requirement. The “units” to describe the structure can be very general, and need not be well-defined. This type of statement (or estimate) can be made after a few minutes of thought used to draw upon experience and to make comparisons with similar projects from the past. While this rough figure might be appropriate for a project in one region of the country, an adjustment may be required for a change of location and for cost changes over time (price changes, inflation, etc.). This data does not require that details of the proposed project be known in order to determine rough costs; the only required information is the intended use of the building and its approximate size.

Pad: a non-permanent foundation upon which a mobile home is set.

Park Model (PM) – For the purposes of this contract, park models will be defined as two-bedroom units, approximately 40’ x 10’, usually with both doors on the same side. A manufactured home constructed under ANSI standards that do not need to meet the C and D wind load exposure standards of HUD approved mobile homes; OR a recreational vehicle intended for permanent or semi-permanent installation and is used as a primary residence.

Performance Work Statement (PWS) – A SOW for performance-based acquisitions that describe the required results in clear, specific, and objective terms with measurable outcomes (Federal Acquisition Regulations).

Permanent Housing Plan (PHP) – A realistic plan that, within a reasonable timeframe, puts the disaster survivor back into permanent housing that is similar to the survivor's pre-disaster housing situation. A reasonable timeframe includes sufficient time for securing funds, locating a permanent dwelling, and moving into the dwelling (44 CFR 206.111).

Physical Deterioration – Loss in the value of an MHU due to exposure to the elements and wear and tear associated with their use.

Physical Disability – A physical impairment, including impaired sensory, manual or speaking abilities, resulting in a functional limitation in access to, and use of, a building, facility, or element.

Pier – That portion of the support system between the MHU and the ABS base, exclusive of shims.

Plumbing System – This includes water and sewer lines from where they tap into the service to and throughout the MHU. The “system” includes supply lines, faucets, commodes, drain lines, etc. The sewer and water lines will not be burried in the same trenches.

PMIR Maintenance – Simple, small-scale activities (usually requiring only minimal skill or training) associated with regular and general upkeep of an MHU against normal wear and tear that can be accomplished with “basic hand tools.”

Power Connections – Power connections will conform to National, Federal, state, and local requirements and codes. Power connections must comply with the National Electrical Code (NEC) in all respects. Power connections must comply with the appropriate load for type of MHU. (Requirements are currently 200 amp for mobile homes, 150 amp for park models, and 50 amp for travel trailers.)

Power Pedestal – The power pedestal is used in place of a power pole. It is energized from a relatively close source via an underground service line. The pedestal includes a meter base and main breaker.

Power Pole – Used to support overhead power lines.

Preventive Maintenence Inspection and Repair (PMIR) – A regular inspection made by the Contractor to an MHU in order to identify any potential damage or hazards that may not have been reported, and to respond to any maintenence concerns the occupants of the MHU may have at the time. This includes repairs made by the Contractor to the MHU during the inspection.

Private Site – A site that the applicant provides or obtains at no cost to the Federal Government, complete with utilities (44 CFR 206.111).

Quality Assurance (QA) – Occurs when FEMA field staff verifies through site inspection that Contractor work has been completed as invoiced.

Quality Control (QC) – Occurs when Contractor field staff verifies applicant satisfaction through follow up inspections and telephone contacts.

Readily Fabricated Dwelling – Could be considered to be, but is not limited to, a unit that is factory built or built on site from modular parts and generally does not have wheels.

Ready for Electricity (RFE) – MHUs that have been installed, that require and are ready for the service provider to complete the connection.

Ready for Deployment (RFD) – MHUs that have been inspected by FEMA and the Contractor, deemed road worthy and are on stand by for installation.

Ready For Occupancy (RFO) – A unit that has passed final inspection and is determined ready, according to contract specifications, for applicant occupancy.

Recreational Vehicle (RV) – A vehicle built on a single chassis, 400 square feet or less when measured at the largest horizontal projection, designed to be self-propelled or permanently towable by a light duty truck, and designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping, travel, or seasonal use (44 CFR 59.1).1 Examples include, but are not limited to, travel trailers and park models.

Registration Number – A FEMA-generated number assigned to the applicant to identify the application for disaster assistance.

Remediation – One of either:

1. The removal of pollution or contaminants from environmental media (e.g. soil, groundwater) for the general protection of human health and the environment; or

2. The removal of hazards, such as mold, within an MHU.

Restoration – A site is restored to the pre-usage condition as defined by FEMA. This may include but is not limited to capping the buried infrastructure twelve (12”) inches below grade; removing utilities poles; disconnecting utility services; planting trees; providing and spreading top soil; environmental clean-up; and removing roads, sidewalks, concrete pads and playground equipment.

Right of Entry (ROE) (Form - See Section J ) – A form signed by an applicant giving FEMA ingress and egress permission, and certifying that the property is suitable to place an MHU.

Replacement of Components with Wear Life – The Contractor shall replace life safety items such as batteries for the smoke detectors. The Contractor shall replace HVAC air filters at a minimum of once every two months or as indicated in the unit manufacturer’s specifications, which ever is more frequent. The Contractor is not responsible for replacing items such as light bulbs, stoppers, drain baskets, providing extra door keys, etc., unless it is associated with the repair or replacement of a related component.

Road Worthy – In suitable operating condition or meeting accepted standards for safe driving on the road. Applicable standards can be obtained from DOT, Federal Motor Carrier Safety Administration and State regulations (some missions may require traveling through more than one State necessitate varying requirements).

Routine Maintenance Repairs – Regular and general upkeep of a building (MHU), equipment or system against normal wear and tear.

Serial Number (SN) – A number assigned by the manufacturer that uniquely identifies a motor vehicle; used in place of a VIN on some manufactured housing.

Shall – Denotes a mandatory requirement or specification.

Should – Denotes an advisory specification or recommendation.

Site Control Number – A unique identifier assigned by FEMA to label a site request.

Site Inspection – A physical site inspection that determines the feasibility of a site for placement of a manufactured home, utilizing Global Positioning Satellites (GPS) coordinates and flood maps. The inspector verifies utilities are available, confirms that a property is not in a Special Flood Hazard Area, and verifies that placement of an MHU is allowed by local permitting/ordinances. An ROE may be obtained from the land owner at this time.

Site Feasibility Inspection – Site Feasibility Inspections are the process by which a potential location for installation for is verified to ensure the location meets installation requirements.

Site Map – A drawing by the site inspector of the proposed feasible site. The map will show actual placement of the unit and utility connections.

Site Inspection Request (SIR) (Form - See Section J) – Information provided to enable inspector’s assessment of the site for installation feasibility of the requested unit type.

Solicitation – Any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called “invitations for bids.” Solicitations under negotiated procedures are called “requests for proposals.” Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer (FAR 2.101).

Special Hazard Flood Area (SHFA) – The area in the flood plain within a community subject to a 1% or greater chance of flooding in any given year (44 CFR 59.1).

Square Foot and Cubic Foot Estimates: This type of estimate is most often useful when only the proposed size and use of a planned building is known. Very little information is required. Performing a breakout for this type of estimate enables the designer and estimator to adjust components for the proposed use of the structure (hospital, factory, school, apartments), type of foundation (slab on grade, spread footing, piles), and superstructure (steel, concrete, or a combination) and to focus the cost more closely to the final price. The use of Square Foot and Cubic Foot Estimates is most appropriate prior to the preparation of plans or preliminary drawings, when budgetary parameters are being analyzed and established. These costs are then broken down into different construction components, and then into the relationship of each component to the project as a whole, in terms of costs per square foot. This breakdown enables the designer, planner, or estimator to adjust certain components according to the unique requirements of the proposed project. However, the best source of square foot costs is the estimator’s own cost records for similar projects, adjusted to the parameters of the project in question. While helpful for preparing preliminary budgets, Square Foot and Cubic Foot Estimates can also be useful as checks against other, more detailed estimates. While slightly more time is required than with Order of Magnitude Estimates, a greater accuracy is achieved due to more specific definition of the project. A Square Foot Estimate is consistent with the amount of design information available at the 50% design phase.

Standard Operating Procedures (SOP) – A complete reference document that details the procedures for performing a single function or a number of interdependent functions.

Standard Unit – An MHU designed for use by a non-disabled individual of household, and that does not comply with the accessibility criteria of UFAS.

Statement of Work (SOW) – A Government-prepared document incorporated into the solicitation that states the overall performance objectives. It is used in solicitations when the Government intends to provide the maximum flexibility to each offer or to propose an innovative approach (Federal Acquisition Regulations).

Task Order – An order for services placed against an established contract or with Government sources (FAR 2.101).

Temporary Housing – Temporary accommodations provided by the Federal Government to individuals or families whose homes are made uninhabitable by an emergency or a major disaster.

Travel Trailer (TT) – A vehicle-type unit which:

· Is primarily designed for recreation or temporary camping, travel, or seasonal use; and

· Is towed by another vehicle; and

· Is, in the traveling mode, eight (8) body feet six (6”) inches or less in width, and has a living area of less than four hundred (400) square feet; and

· Is designed to facilitate numerous relocations (Type of Housing Units to be used in Group Sites 9457.1).

Travel Trailer Accessible (TTA) – The unit complies with UFAS and can be approached, entered, and used by individuals with a disability.

Underwriters Laboratories (UL) – An OSHA Nationally Recognized Testing Laboratory that performs safety consulting and certification.

UL Listed – Included in a list published by Underwriters Laboratories.

Uniform Federal Accessibility Standards (UFAS) – Standards for the design, construction, and alteration of federal and federally funded buildings to make them readily accessible to individuals with disabilities, in accordance with the Americans with Disabilities Act.

Uninhabitable – The dwelling is not safe, sanitary or fit to occupy (44 CFR 206.111).

Utility/Utilities – Include, but are not limited to, electricity, water, sewer, gas, or fuel oil.

Utility Tap/Connection Fee – Fees charged by a utility provider for connection to their services.

Vehicle Identification Number (VIN) – A number assigned by the manufacturer that uniquely identifies a motor vehicle, including RVs and MHs.

Voluntary Organization/Agency – An entity that meets the criteria of a Non-Profit Charitable Organization as defined in IRS § 501(c)(3) (MHU Donations 9455.1).

Wind Zone – The areas designated on the Basic Wind Zone Map, as further defined in by the Housing and Urban Development, Manufactured Home Construction and Safety Standards. (42 U.S.C. 5401-5426, 24 CFR parts 3280 - 3800).

Winterization – Necessary work performed to prevent damage from cold and freezing temperatures.

Wrap-Around Services – Refers to the delivery of infrastructure and essential services to address disaster related needs of affected residents living in temporary housing group sites.

HSFE80-17-R- 0005 Section J

Attachment 3, Section J.3- FEMA Form 90-13 [C] [GFI]

AUGUST 18, 2017

J-25 Attachment 4, Section J.4- Non-Installation/Non Deactivation Transportation [C]

Non Installation/Non Deactivation Transportation

HSFE80-17-R- 0005 Section J

AUGUST 18, 2017

J-26 Attachment 5, Section J.5 – Staging Report on Unsuitable MHUs [C]

Staging Report on Unsuitable MHUs

Contractor Name

UNIT IDENTIFICATION

KITCHEN

HALLWAY

BATHROOM (FULL)

RANGE

HVAC (INTERIOR)

COMMODE

RANGE HOOD / VENT FAN

SMOKE ALARM

TUB/SHOWER

REFRIGERATOR

LIGHT FIXTURES

SHOWER DIVERTOR

CABINETS

LIGHT SWITCHES

SINK / FAUCET

SINK / FAUCET

FLOOR COVERING

MIRROR

DRAWERS

FLOOR VENTS

LIGHT FIXTURES

LIGHT FIXTURES

WALL PANELS

OUTLETS

OUTLETS

CEILING

LIGHT SWITCHES

LIGHT SWITCHES

WASHER/DRYER ALCOVE

FLOOR COVERING

Fire Extinguisher

MISC.

FLOOR VENTS

SMOKE ALARM

WALL PANELS

BLINDS/CURTAIN RODS

FIRST BEDROOM

CEILING

FLOOR COVERING

DOUBLE BED

EXHAUST FAN

FLOOR VENTS

BUREAU

MISC.

WALL PANELS

MIRROR

CEILING

CLOSET

BATHROOM (3/4)

MISC.

NIGHT STAND/BED SIDE TABLE

COMMODE

LIGHT FIXTURES

SHOWER

DINING ROOM

OUTLETS

SINK / FAUCET

DINETTE TABLE

LIGHT SWITCHES

MIRROR

DINETTE CHAIRS

BLINDS/CURTAIN RODS

LIGHT FIXTURES

OUTLETS

FLOOR COVERING

OUTLETS

LIGHT SWITCHES

FLOOR VENTS

LIGHT SWITCHES

LIGHT FIXTURES

WALL PANELS

FLOOR COVERING

BLINDS/CURTAIN RODS

CEILING

FLOOR VENTS

FLOOR COVERING

MISC.

WALL PANELS

FLOOR VENTS

CEILING

WALL PANELS

SECOND BEDROOM

EXHAUST FAN

CEILING

DOUBLE BED

MISC.

MISC.

BUREAU

MIRROR

EXTERIOR

LIVING ROOM

CLOSET

FRONT DOOR

FURNITURE

NIGHT STAND/BED SIDE TABLE

BACK DOOR

OUTLETS

LIGHT FIXTURES

DOOR LOCKSETS X 2

LIGHT SWITCHES

OUTLETS

KEYS

LIGHT FIXTURES

LIGHT SWITCHES

WINDOWS

SMOKE ALARM

BLINDS/CURTAIN RODS

SCREENS

BLINDS/CURTAIN RODS

FLOOR COVERING

FRONT SIDING

FLOOR COVERING

FLOOR VENTS

LEFT SIDE SIDING

FLOOR VENTS

WALL PANELS

REAR SIDING

WALL PANELS

CEILING

RIGHT SIDE SIDING

CEILING

MISC.

GFI OUTLET

MISC.

HOSE BIBB

THIRD BEDROOM

ROOF SHINGLES

WATER HEATER

TWIN BEDS

ROOF VENTS

WATER HEATER

BUREAU

ROOF EDGE

WATER HEATER DOOR

MIRROR

TOWING HITCH

CLOSET

TOUNGE JACK

ELECTRIC

NIGHT STAND/BED SIDE TABLE

AXLES & SPRINGS

ELECTRIC PANNEL

LIGHT FIXTURES

BRAKE AXLE

OUTLETS

WHEELS & TIRES

TOTAL ESTIMATED COST

LIGHT SWITCHES

FRAME

BLINDS/CURTAIN RODS

SEWER CONNECTION

FLOOR COVERING

WATER CONNECTION

FLOOR VENTS

UNDERBELLY TORN

WALL PANELS

TRIM DOOR

CEILING

MISC.

MISC.

Additional Comments

HSFE80-17-R- 0005 Section J

AUGUST 18, 2017

J-33 Attachment 6, Section J.6 – Staging Operations Report [C]

Staging Operations Report

Contractor Name

FEMA Declared Disaster #

Date

Total Received

Attachment 7, Section J.7 – Site Feasibility Inspection Status Report [C]

SITE FEASIBILITY INSPECTION STATUS REPORT

Attachment 8, Section J.8 – Site Feasibility Inspection Report [C]

HSFE80-17-R- 0005 Section J

Attachment 9, Section J.9 – Commercial/Group Site Feasibility Report [C]

Commercial/Group Site Feasibility Report Instructions: Complete the following site inspection report for every Work Order issued by FEMA. The site inspection report and associated documents, such as diagrams, maps, Right Of Entry (ROE) forms and photographs must be provided to the COR as defined in the contract.

|_| Existing Commercial Park |_| Potential Group Site Date: _______________ Time: ______________ Inspector Name: _____________________________ Site Control Number: ______________________ Work Order Number: _________________________ Owner(s):__________________________________________ Phone: __________________________ Address: ____________________________________________________________________________ Site Latitude: _____________________________ Site Longitude: ______________________________ Acres: ___________________________________ Pads: ______________________________________

UTILITIES (Y/N)

Electric

Water

Gas

Sewer

Phones

OTHER (Y/N)

Wetlands?

Access Bridge?

MEASUREMENTS

Miles to Nearest Elementary School

Miles to Nearest High School

Miles to Nearest Hospital

Distance to Nearest Fire Hydrant

Distance to Nearest Water Line

Distance to Nearest Sewer Line

Property Availability: _____________________________________________________________ Road Access: ___________________________________________________________________ Fill Concerns: ___________________________________________________________________ Notes:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Sketch:

HSFE80-17-R- 0005 Section J

AUGUST 18, 2017

J-35 Attachment 10, Section J.10 – Installation Status Report [C]

Installation Status Report

FEMA #

HSFE80-17-R- 0005 Section J

AUGUST 18, 2017

J-36 Attachment 11, Section J.11 – Individual Installation Report [C]

US DEPARTMENT OF HOMELAND SECURITY

FEDERAL EMERGENCY MANAGEMENT AGENCY

Direct Housing Unit Installation Work Order

WORKORDER STATUS: AS OF:

Name

Phone No.

Name

Phone No.

Address

Lot #

City, State

County

City, State

County

5. Work Order Information

6. Site Type: Commercial Private Community EGS

Directions

Unit Type.

Barcode

Pad Lot #

Pad Type

Make

VIN

Pad Size

Rent Amt.

Model

Furnished?

Amps

Split Lot?

Year

# Bedrooms

Utilities

9. Work Order Specifications

TOTAL

10. Work Order Notes - Plot Information (attach an additional sheet)

11. Install Information

12. Verification and Signatures: The above described work has been verified by:

Install Contractor

Date

COR Project Officer

Date

Site Inspector / Tech Monitor

Date

HSFE80-17-R- 0005 Section J

AUGUST 18, 2017

J-39 FEMA Form 90-26

GENERAL INFORMATION

Purpose. The MHU Installation Work Order is used to issue and track individual work orders against a contract for installing (site development and set-up) MHUs. It identified the work completed and serves as an acceptance document for all work completed.

Responsibility. DHOPS initiates word orders when the site is determined feasible for a unit by completing items 1,4,6,7 and 9. The Project Officer completed items 3 and 5 to issue the work order and item 7 when determined.