LogHouse SECTION L 18Aug2017 TRACKED CHANGES.pdf

Section L

HSFE80-17-R-0005

L-1

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO

OFFERORS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

The following solicitation provisions pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the FAR provision at FAR "52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE" in Section L of this solicitation. See FAR 52.252-1 for an internet address (if specified) for electronic access to the full text of a provision.

Federal Acquisition Regulation (FAR) http://www.acquisition.gov/far/index.html and Homeland Security Acquisition Regulation (HSAR) http://hsar.gov

NUMBER TITLE DATE

52.204-7 SYSTEM for AWARD MANAGEMENT(DUNS)

NUMBER

OCT 2016

52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE JAN 2017

ACQUISITION ALTERNATE 1 OCT 1997

52.215-22 LIMITATIONS ON PASS-THROUGH CHARGES

IDENTIFCATION OF SUBCONTRACT EFFORTS

OCT 2009

52.215-23 LIMITATIONS ON PASS-THROUGH CHARGES OCT 2009

52.216-27 SINGLE OR MULTIPLE AWARDS OCT 1995

52.216-29 TIME-AND-MATERIALS/LABOR-HOUR

PROPOSAL REQUIREMENTS--NON-

COMMERCIAL ITEM ACQUISITION WITH

ADEQUATE PRICE COMPETITION

FEB 2007

52.236-5 MATERIAL AND WORKMANSHIP APR 1984

52.236-7 PERMITS AND RESPONSIBILITIES NOV 1991

052-219-71 DHS MENTOR-PROTÉGÉ PROGRAM JUN 2006

3052.247-72 F.O.B. DESTINATION ONLY DEC 2003

L.2 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS

Hand Carried Address:

Agency Protest Ombudsman Attn: David Orris Office of Chief Procurement Office (OCPO)

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U.S. Department of Homeland Security/Federal Emergency Management Agency Building D, Room 123 16825 South Seaton Avenue Emmitsburg, MD 21727 David.Orris@FEMA.DHS.GOV

Mailing Address:

DHS/FEMA/OCPO/LOG

Attn: Rahsaan Edwards Contracting Officer Office of Chief Procurement Office (OCPO) U.S. Department of Homeland Security/Federal Emergency Management Agency OCPO 3rd Floor NW 500 C St. SW Washington DC 20472 rahsaan.edwards@FEMA.DHS.GOV

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

L.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from: Rahsaan Edwards

L.4 NOTICE OF FILING REQUIREMENTS FOR AGENCY PROTESTS

A. Preface

Prior to submission of an agency protest, all parties must use their best efforts to resolve concerns raised by an interested party. FEMA offers, as an option for dispute resolution, Alternative Dispute Resolution (ADR). ADR in an informal, expeditious and inexpensive way to resolve contract issues and is designed to promote satisfying solutions and fair procedures. For more information on FEMA's ADR services, please contact FEMA's ADR office at the following address:

ADR Director Federal Emergency Management Agency 400 Virginia Ave, SW Ste. 120 Washington, DC 20472 202-646-4094

If concerns cannot be resolved, protesters may use these procedures when a resolution is requested from the agency.

These procedures have been designed to create an avenue for resolving third party grievances in connection with the acquisition process outside of formal processes through the Government mailto:David.Orris@FEMA.DHS.GOV mailto:rahsaan.edwards@FEMA.DHS.GOV

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Accountability Office (GAO) and the United States Court of Federal Claims (CFC). Filing an agency protest is not a prerequisite to filing at the GAO or CFC. If the protester files a protest through the GAO or CFC while their protest is pending at the agency level, FEMA may dismiss the agency protest.

Pursuing an agency protest does not extend the time for obtaining a stay at GAO.

These procedures are in addition to the existing protest procedures contained in FAR Subpart 33.103.

B. Definitions.

(1) "Agency protest," as used in this SOP, is one that may be filed with either the Contracting Officer or the officer responsible for the resolution of all agency protests filed at the level above the Contracting Officer.

(2) "Ombudsman," as used in this SOP, is the agency official above the level of the Contracting Officer designated by the Director of the Acquisition Management Division to handle and issue the formal agency decision resolving the protest. Protesters using these procedures may protest directly to the Ombudsman.

(3) "Day," as used in this SOP, is a calendar day. In computing a period of time for the purpose of these procedures, the day from which the period begins to run is not counted.

When the last day of the period is a Saturday, Sunday or a Federal holiday, the period extends to the next day that is not a Saturday, Sunday or a Federal holiday. Similarly, when the Washington, DC offices of FEMA are closed for all or part of the last day, the period extends to the next day on which the Agency is open.

C. Submission Guidelines.

(1) Agency protests may be filed through the Contracting Officer or, at the level above the Contracting Officer, through the Ombudsman either by FAX transmission or by "Certified Mail" (Return Receipt Requested) as follows:

a. Protests filed through the Contracting Officer or the Ombudsman must be emailed or faxed to:

DHS/FEMA/OCPO/LOG

Attn: Rahsaan Edwards Contracting Officer Office of Chief Procurement Office (OCPO) U.S. Department of Homeland Security/Federal Emergency Management Agency OCPO 3rd Floor NW 500 C St. SW Washington DC 20472

David.Orris@FEMA.DHS.GOV Hand Carried Address:

Agency Protest Ombudsman Attn: David Orris Office of Chief Procurement Office (OCPO) U.S. Department of Homeland Security/Federal Emergency Management Agency

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Building D, Room 123 16825 South Seaton Avenue Emmitsburg, MD 21727

b. The outside of the envelope or beginning of the FAX transmission must be marked "Agency Protest".

c. If the protester submits the protest directly through the Ombudsman, the protester must also, within one (1) day of submitting the protest to the Ombudsman, submit a copy of the protest to the responsible Contracting Officer either by FAX transmission or by "Certified Mail" (Return Receipt Requested).

(2) To be filed on a given day, protests and any subsequent appeals must be received by 4:30 PM, current-local time. Any protests received after that time will be considered to be filed on the next day.

(3) Protest submissions will not be considered filed until all of the following information is provided:

a. the protester's name, address, telephone number and fax number;

b. the solicitation or contract number;

c. a detailed statement of all factual and legal grounds for protests, to include an explanation of how the protester was prejudiced;

d. copies of relevant documents;

e. a request for ruling by the agency;

f. a statement detailing the form of relief requested;

g. all information establishing that the protester is an interested party for the purposes of filing a protest; and

h. all information establishing the timeliness of the protest.

(4) All protests must be signed by an authorized representative of the protester, and must be addressed to the Contracting Officer or the Ombudsman.

D. Timeliness/Resolution of Protests.

(1) Protests based upon alleged improprieties in a solicitation which are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for receipt of initial proposals. In procurements where proposals are requested, alleged improprieties which do not exist in the initial solicitation but which are subsequently incorporated into the solicitation must be protested not later than the next closing time for receipt of proposals following the incorporation.

(2) Protests other than those covered by paragraph (1) of this section shall be filed not later than 10 days after the basis of protest is known or should have been known (whichever is earlier), with the exception of protests challenging a procurement conducted on the basis of competitive proposals under which a debriefing is requested and, when requested, is required. In such cases, with respect to any protest basis which is known or should have been known either before or as a result of the debriefing, the initial protest shall not be filed before the debriefing date offered to the protester, but shall be filed not later than 10 days after the date on which the debriefing is held.

(3) Protests filed through the Contracting Officer.

a. Within twenty (20) days after the protest is filed through the Contracting Officer, the

Contracting Officer will send a written ruling and a summary of the reasons supporting the ruling to the protester by "Certified Mail (Return Receipt Requested)".

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b. Appeals

i. Protesters who filed protests through the Contracting Officer may, within five (5) days of receipt of the Contracting Officer's written ruling, appeal to the Ombudsman.

ii. ii. Requests for Appellate Review must be submitted to the Ombudsman by FAX transmission or by "Certified Mail" (Return Receipt Requested).

iii. iii. The Ombudsman will send a written ruling and a summary of the reasons supporting the ruling to the protester by "Certified Mail (Mail Receipt Requested)" within ten (10) days of receipt of the request for appellate review of the Contracting Officer's decision.

iv. iv. In accordance with FAR 33.103(d)(4) and 4 C.F.R 21.2(a)(3), if there is an agency appellate review of the Contracting Officer's decision on the protest, it will not extend GAO'S timeliness requirements. Therefore, any subsequent protest to the GAO must be filed within ten (10) days of knowledge of initial adverse agency action.

(4) Protests filed through the Ombudsman:

a. If the protester protests directly through the Ombudsman, the Ombudsman will send a written ruling and a summary of the reasons supporting the ruling to the protester by "Certified Mail (Mail Receipt Requested)" within thirty-five (35) days after the protest was filed.

b. Protests filed directly through the Ombudsman cannot be appealed within the agency.

E. Dismissal of Protests.

The agency may dismiss protests when protesters file protests through the GAO or CFC while their protests are pending at the agency level; and for failure to comply with any of the requirements of these agency protest procedures. For example, the agency may dismiss protests that are procedurally or substantively defective (e.g., the protest is untimely or the protest fails to clearly state legally sufficient grounds of protest).

L.5 TASK ORDER OMBUDSMAN

A Task Order Ombudsman has been established for this procurement. The role of the Ombudsman is to provide contractors and other interested parties a conduit to address issues of impropriety on the part of the Government officials and other concerns not suitable for a more open forum. Offerors may contact the Task Order Ombudsman directly at the number below:

Task Order Ombudsman Attn: David Orris Office of Chief Procurement Office (OCPO) U.S. Department of Homeland Security/Federal Emergency Management Agency Building D, Room 123 16825 South Seaton Avenue Emmitsburg, MD 21727 David.Orris@FEMA.DHS.GOV

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L.6 NUMBER OF CONTRACT AWARDS AND IDENTIFICATION OF

CONTRACT AWARDS RESERVED FOR SMALL BUSINESS

CONCERNS

This acquisition will be a multiple award IDIQ contract for each type of awardee. The Government anticipates that there will be three (3) Full and Open Awards and five (5) Small Business Set-Aside Haul and Install Awards and five (5) Small Business Set-Aside Maintenance and Deactivation Awards. Although this acquisition is for commercially available items, given the size and complexity of the acquisition, FAR Part 12 will be used in conjunction with FAR Part 15 regulations. The Contracting Officer maintains the right to award without discussions;

however the Contracting Officer may conduct discussions if it is beneficial to the Government.

L.7 PROPOSAL SUBMISSION

L.7.1 INTRODUCTION.

a. The offeror’s proposal shall be submitted electronically to Rahsaan Edwards and Thelma Fields via email at the following email addresses – Rahsaan.edwards@fema.dhs.gov and thelma.fields@fema.dhs.gov. The electronic submission shall include an official copy provided in Portable Document Format (PDF) for all portions of the submission. In addition, the offeror’s proposal shall be submitted in Microsoft Office format as applicable and be compatible with MS Office 2013. The cost proposal CLIN table shall be submitted in both PDF and MS Excel formats. If more than a single email is necessary please identify how many emails are being sent and what documents are sent in each email. A single hard copy of the proposal shall be submitted; however, the hard copy is not the official submission but must arrive by the closing date of the solicitation. The hard copy shall be submitted (Federal Express) to: The Department of Homeland Security, Federal Emergency Management Agency (FEMA) 500 C Street, S.W., 3rd Floor, Washington, D.C. 20472-3215: Attention: Rahsaan Edwards. The offeror’s proposal shall consist of two volumes. Volumes I shall address Technical, Management Approach, Past Performance, and Small Business Participation Plan,and Solicitation, Offer and Award Documents and Certifications/Representations. Volume II shall address Solicitation, Offer and Award Documents, Certifications/ Representations, and price/cost. The use of hyperlinks in proposals is prohibited. WARNING: Please do not wait until the last minute to submit your proposals! To avoid submission of late proposals, we recommend mailing of your proposals be sent two to three days prior to the required proposal due date and time. If proposals are not properly submitted, they shall not be evaluated.

b. Offerors must submit all technical questions concerning this solicitation in writing to the Contract Specialist, Thelma Fields at Thelma.Fields@fema.dhs.gov with carbon copy to Contracting Officer, Rahsaan Edwards using the comment matrix provided with the contract.

The Government will only respond to questions and comments that are made using the in Attachment J. Questions or comments presented in any other format will not be addressed. All questions for this RFP are due no later than 2:00pm EST, July, 18, 2017. All questions on the RFP shall be submitted using the Comment Matrix. Answers to all relevant and appropriate questions will be posted as an amendment to the solicitation. In the event multiple questions address the same issue, the Government reserves the right to answer a representative question that best exemplifies the issue.

mailto:Rahsaan.edwards@fema.dhs.gov mailto:thelma.fields@fema.dhs.gov

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FAILURE TO CONFORM TO ANY OF THE REQUIREMENTS OF THE

SOLICITATION WILL BE GROUNDS FOR REJECTION OF THE PROPOSAL.

L.7.2 PROPOSALS FILES.

a. Format: The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. A Table of Contents should be created using the Table of Contents feature in MS Word. MS Word (.doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right - 1” Gutter – 0” From Edge – Header, Footer - 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

The following additional restrictions apply:

Each text paragraph shall be separated by at least one blank line. Blank rows are not required in tables. A standard, 12-point minimum font size applies. Arial or Times New Roman fonts are required. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape.

Offerors may provide illustrations or graphics on tabloid (11” x 17”) paper. The item must clearly require tabloid paper to be understandable. If the graphic or illustration is legible on an 8.5” x 11” landscape page the offeror shall use that page size. The page shall not be cluttered with unnecessary text. Tabloid paper will count as a single page if it has printing on a single side, double sided tabloid pages will count as two pages.

Page Count: Volume I, see the Page Limitation Chart below. Volume II shall use the format of Section B to furnish information. Those pages that exceed the page counts for each volume or attachment will not be evaluated. If there are more than fifty lines of text on any page, the sum of the additional lines will be removed from back to front of the particular volume or attachment and will not be evaluated. The required Table of Contents will not be include as part of the page count nor will a List of Figures and Glossary of Abbreviations and Acronyms.

Content Requirements: All information shall be confined to the appropriate Volume and tab. The cover/title page page shall include the following (also see FAR 52.215- 1(c)(2)):

• Cover/Title Page - The cover/title page page shall include the following:

o Title of Proposal o Volume Title (i.e. I or II) o Tab Number and Name (For Hard Copy Only if multiple binders are used for any volume) o RFP Number o Name, address and telephone number of the Offeror

L-8 o Duns Number

• Title Page – The title page shall include the following:

o Title of Proposal o Volume Title (i.e. I or II) o Tab Number and Name o RFP Number o Name, address and telephone number of the Offeror o Duns Number

The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file volume of the proposal shall consist of a Table of Contents, Summary Section, and the responses or documentation as required in Section L and M of the solicitation Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

b. The Offeror’s proposal shall consist of two (2) volumes.

The Volumes are:

VOLUME I – Technical VOLUME II – Business Proposal and Price

c. Proposal Submission by Business Category

Offerors shall submit an individual proposal according to the portion of the solicitation for which they are making an offer. Offerors who propose for more than one award MUST submit a separate proposal for each classification.

The individual proposal classifications are:

I Full and Open: Group Site Design, Haul and Install, Maintenance and Deactivation, Maintenance of Group Site(s), and Semi-Permanent/ Permanent Construction

II Small Business Set Aside: Haul and Install

III Small Business Set Aside: Maintenance and Deactivation of MHUs and Maintenance of Group Site(s)

The individual proposals shall be divided into two (2) volumes:

I Full and Open Group Site Design VOLUME I – Technical Proposal VOLUME II – Business Proposal and Price

II Haul and Install (Small Business Set Aside) VOLUME I – Technical Proposal VOLUME II – Business Proposal and Price

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III Maintenance and Deactivation (Small Business Set Aside)

VOLUME II – Business Proposal and Price

L.7.3 PROPOSAL ORGANIZATION, PAGE LIMITATIONS AND COPIES REQUIRED

TABLE

Page Limitations and Copies Required

Maximum one (1) 3” Binder Page Limit Copies Required

VOLUME I –

TECHNICAL PROPOSAL REQUIREMENTS

one original and five copies Electronic copies in PDF and MS Office format plus one hard copy

Cover/Title Page 1

Tab 1 – Technical Scenarios Sub-Tab1.: Technical Scenario One (TS1): Group Site Design (Full and Open Category Only)

Sub-Tab2: Technical Scenario Two (TS2): Haul and Install and Maintenance and Deactivation Mission (Full and Open Category Only)

Sub-Tab3: Technical Scenario Three (TS3): Haul and Install Mission (Small Business Set Aside Category Only)

Sub-Tab4: Technical Scenario Four (TS4): Maintenance and Deactivation Mission (Small Business Set Aside Category Only)

Tab-2 – Management and Organization Sub-Tab1 – Achieving Excellence 25

Sub-Tab2 – Corporate and Field Organizational Structures and Chart

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Sub-Tab 2a - Corporate Organizational Structure and Chart

Sub-Tab 2b - Field Organizational Structure and Chart

Sub-Tab3 - Implementation of Quality and Quality Management Plan and Safety Plan

10 12

Sub-Tab 4 – Corporate Experience and Know-How

Tab 3 – Technical Capability and Capacity by Business Category

Sub-Tab1: Single Mission Exercises

Exercise A - Full and Open Category Only;

Exercise D - Haul and Install Small Business Set Aside Category Only;

Exercise G - Maintenance and Deactivation Small Business Set Aside Category Only

Sub-Tab2: Two Simultaneous Mission Exercises

Exercise B - Full and Open Category Only;

Exercise E - Haul and Install Small Business Set Aside Category Only;

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Exercise H - Maintenance and Deactivation Small Business Set Aside Category Only

Sub-Tab3: Three Simultaneous Mission Exercises

Exercise C -Full and Open Category Only;

Exercise F - Haul and Install Small Business Set Aside Category Only;

Exercise I - Maintenance and Deactivation Small Business Set Aside Category Only

Tab 4 – Resources: Available Capability and Capacity: Employees, Subcontractors, Suppliers, Material and Equipment

2 pages for the description of any individual capability or capacity provided as a resource. The entire section is limited to 100 pages.

Sub-Tab1: Available Capability and Capacity: Employees, Subcontractors, Suppliers, Material and Equipment

Tab 5 – Past Performance Variable

Sub-Tab 1: Past Performance – Relevant Contractor Past Performance Activity

Up to five (5) pages per project with no more than seven (7) total projects

Sub-Tab 2: Past Performance – Past Performance Questionnaires

Variable

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Tab 6 – Small Business Plan and/or Subcontracting Plan

10 No page limit

VOLUME II –

BUSINESS PROPOSAL, PRICE AND SUBMISSION

REQUIREMENTS

Cover/Title Page 1

Tab 1 : Business Proposal

Sub-Tab1 – Solicitation, Offer and Award Documents

Sub-Tab2 – Representation and Certifications

Sub-Tab3 - Financial Responsibility

Sub-Tab4 - Evidence of Responsibility

Sub-Tab5– Letters of Commitment

Sub-Tab6 – Partnering Agreement

No page limit one original and three copies Electronic copies in PDF and MS Office format plus one hard copy

Tab 2: Price Proposal one original, one hard copy & one soft copy (Excel Spreadsheet) Electronic copies in PDF and MS Office format plus one hard copy

Sub-Tab1: Individual CLIN price analysis

CLIN Table for Full and Open Proposals

Please use the template provided

CLIN Table for Haul and Install (Small Business Set-Aside) Proposals

Please use the template provided

CLIN Table for Maintenance and D(Small Business Set-Aside) Proposals

Please use the template provided

Sub-Tab2: Scenario Pricing Scenario Pricing Analysis

Sub- Tab 2a: Price Scenario 1 Group Site Design/Cost (Full and Open Category Only)

[REMOVED]

Scenario Price Analysis for Full and Open Proposals

Sub-Tab 2b: Price Scenario 2 MHU Mission CLIN Price (Full and Open Category Only)

Proposal responses will be calculated automatically as part of the offeror completing the proposal CLIN Table

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Scenario Price Analysis Haul and Install Small Business Set Aside Proposals

Sub-Tab 2bc : Price Scenario 3 (Haul and Install Small Business Set Aside Category Only)

Proposal responses will be calculated automatically as part of the offeror completing the proposal CLIN Table

Scenario Price Analysis Haul and Install Maintenance and Deactivation Small Business Set Aside Proposals

Sub-Tab 2cd: Price Scenario 4 (Maintenance and Deactivation Small Business Set Aside Category Only)

Proposal responses will be calculated automatically as part of the offeror completing the proposal CLIN Table

VOLUME SUBMISSION REQUIREMENTS AND PACKAGING: All Volumes shall be bound so that the Volume can be laid flat on a table. Volume I and II shall be included in separate binders. The Government will not evaluate any pages within a proposal that exceed the page limitations specified.

Types of binding that are acceptable include: comb binding; coil binding; twin loop wire binding and providing the Volumes in 3-ring binders.

Types of binding that are not acceptable include: saddle stitching; velo binding and perforated binding.

II-Haul and Install (Small Business Set Aside)

VOLUME II – Business Proposal and Price

III-Maintenance and Deactivation (Small Business Set Aside)

VOLUME I – Technical Proposal

VOLUME II – Business Proposal and Price:

L.7.4 VOLUME I – TECHNICAL PROPOSAL REQUIREMENTS

The technical proposal must demonstrate experience, thorough understanding of and the ability to comply with all requirements of the solicitation and Performance Work Statement (Section C).

Note 1: General statements that the Offeror can or will comply with the requirements, or which merely repeat or paraphrase the requirements in whole or in part will not constitute compliance.

The proposal shall have technical merit supported by facts and detailed explanation of the Offeror’s capability to perform this requirement.

Note 2: The Offeror shall not include any pricing information within Volume I.

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Technical binder requirements are shall be arranged as follows:

L.7.4.1 TECHNICAL SCENARIOS (PROPOSAL TAB 1 and SUB-TABS)

L.7.4.1.1 Tab 1 (Factor 1) Sub-Tab1 (Sub-Factor1): Technical Scenario One (TS1): Group Site Design – Maximum of 20 pages Full and Open Offerors Only L.7.4.1.1.1 Instructions:

• The narrative to answer the Scenario shall not exceed 20 pages.

• The Offeror shall provide an answer to TS1 using a narrative and as well as all TS1 submission requirements.

• Drawings submitted will not count in the page limit; however, FEMA will only evaluate drawings that are required by the Scenario.

• Templates provided by FEMA that are required for this Scenario do not count in the page limit.

• Haul and Install (Small Business Set Aside) and Maintenance and Deactivation (Small

Business Set Aside) Offerors shall leave Tab 1 – Sub-Tab1 blank.

L.7.4.1.1.2 Technical Scenario 1 – Scenario Narrative:

The Contracting Officer’s Representative (COR) met with Individual Assistance and has been instructed on the scope of the group site for MHUs to be built on a farmer’s pasture site. The COR has provided the contractor with a task order which requires the contractor to design and build a group site on a farmer’s pasture site.

Assume that the following site development and permitting requirements have been met:

• Tier One Site Assessment

• Floodplain Evaluation

• Wrap Around Services Evaluation

• Historic Preservation Survey

• Environmental Search

• NEPA Compliance Assessment

In addition, assume that:

• All assessments and evaluations have returned results that allow for the group site to be built.

• The northeast corner of the site is located at the intersection of “State Route 71” (an east-west highway) and “North Ave.” (a north-south road) at the edge of each road right of way limit.

• The site is approximately 24 acres of cleared pasture 1,110 feet (east-west) by 940 feet (north-south) with little to no slope.

• The location can experience temperatures in the single digits. The frost line is located three (3) feet below grade.

• There is an adequately sized municipal sewer line six (6) feet below grade (invert) that runs parallel and along the west side of “North Avenue”. The municipality’s plant also has adequate capacity to serve the additional waste flow from the site. Flow is to the south and there is an existing manhole west of and adjacent to “North Avenue” at the southeast corner of the site.

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• There is an adequately sized water main four (4) feet below grade that runs parallel and along “State Route 71” on the south side of the road. The water line has adequate flow for fire suppression and consumption.

• For cost purposes, the site is located in a Midwestern state approximately five (5) miles from urbanization and/or light industrial zones where potential material suppliers would be located.

• Assume no incident/disaster driven demand would impact the cost of materials for this group site project.

• Ingress and egress from a publicly traveled way will be from “North Avenue”.

• Power distribution facilities run parallel and along the southern right of way extent of

“Route 71”. Since this requirement includes the extension of facilities of a third party, prospective bidders should make the following assumptions regarding the representation of a power/lighting layout:

o The construction contractor is responsible for any required metering poles, trenching, service disconnects, conduit, and service entrance conductors to the MHUs.

o A grounding rod is required at both the service disconnect and also at the frame of the

MHU.

o Each MHU requires 120/240 V, 200 amp service.

o That lighting requirements are an average 1.0 foot-candle distribution.

o The power company will install any required distribution poles and ancillary equipment (guy-wires, pole top fixtures, transformers, dusk/dawn lighting fixtures, meters and meter bases, etc.) pursuant to the layout to be included in the group site plan.

o The power company will also extend service conductor to the supply side of the meter on metering poles installed by the site construction contractor.

o All power company work terminates at the demand side of the meter.

o The cost of any power company work is NOT to be included in the site cost estimate.

o No additional temporary work limits or laydown areas are required.

o The most stringent codes are applicable nationally (i.e., National Fire Protection

Association, National Electric Code, etc.).

o When addressing site road system and signage, emergency vehicle access is required.

o Mail delivery locations and kiosks and Uniform Federal Accessibility Standards for mail pickup are required.

o Concrete pavement pads for any refuse/recycling dumpsters are required.

o Traditional trenching methods are adequate and no special subsurface rock or cobble conditions would necessitate extraordinary effort or special equipment for buried features.

o No gates across ingress/egress roadways are required.

Requirements:

• Produce a 100% design package to develop the features required for this scenario pursuant to the proposed contract and this scenario.

• Make reasonable assumptions and notations, where necessary, regarding codes or

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• 15% of the Pads have to be UFAS.

• The number of visitor parking spaces will be equal to 5% of the total number of pads designed for the group site.

• Prepare a folio of design drawings that include:

o Cover Sheet with (Generic) Location Map o Drawing Index with Legend o General Site Plan o Circulation Road Plan o Site Drainage and Grading Plan o Water Plan o Sanitary Sewer Plan and Profiles o Electrical – Power Distribution o Electrical – Lighting Distribution o Miscellaneous Details Sheet o Utility Details o Environmental Protection Plan

Include all documents and drawings required by the solicitation as deliverables for a 100% design including quantity takes offs.

Scenario 1 – Definable Features Internal Checklist

Group Site Definable Features Internal Checklist

CONTRACT

NUMBER TASK ORDER NUMBER FEMA COR DISASTER

NUMBER DATE

SCENARIO 1 CHANCE DS321230 5/14/2017

AGENCY POC

NAME

POC

initials

PHONE

NUMBER

EMAIL MOBILE

CONTRACTOR

POC NAME

POC

initials

PHONE

NUMBER

EMAIL MOBILE

COMPANY:

DESCRIPTION:

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ITEM #

REQUIRED

BY FEMA FEATURE QTY COMMENT CONTRACTOR FEMA

100 TRANSPORTATION

110 YES Paved Roadways

120 NO Bike Lanes

130 NO Sidewalks

140 NO Speed Bumps

150 YES

Visitor

Parking (5% of total pads)

160 NO Driveway culverts

200 FENCING

210 YES

Site

Perimeter Fencing

220 NO

Play/Pet Area

230 NO

Detention Pond

240 YES

Height

4ft

300 UTILITIES

310 Drill Water Well

Connect to Municipal

System

400 ADDITIONAL FACILITIES

410 NO Bus Shelter

420 NO Play/Pet Area

430 NO Greenspace

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440 NO Storm Shelters

450 NO Laundry Facilities

460 NO Security Office

470 NO

Park

Management Office

480 NO

Pad for Park

Management Office

490 NO

Temporary Construction Facilities for

FEMA

Personnel

495 NO Storage Sheds

500 OTHER

510 NO

Public

Bulletin Boards

520 NO Recycling Dumpster

530 NO Bike Racks

L.7.4.1.2 Tab 1 (Factor 1) Sub-Tab2 (Sub-Factor2): Technical Scenario Two (TS2): Haul and Install, Maintenance and Deactivation – Maximum of 15 pages Full and Open Offerors Only L.7.4.1.2.1 Instructions:

• The narrative to answer the Scenario shall not exceed 15 pages.

• The Offeror shall provide an answer to TS2 using a narrative and as well all TS2 submission requirements.

• Templates provided by FEMA that are required for this Scenario do not count in the page limit.

• The Template Instructions are:

1. The Template calculates months based on 28 days.

2. Offerors shall fill in the CLIN number (in column A) based on the CLIN that the Offeror anticipates using to meet the mission requirements for the technical scenario. The CLIN numbers and descriptions are in the section based on the proposal category: Full and Open Proposals: Section J, Attachment 63, Section J-63 CLIN Table for Full and Open proposals.

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Note: The full technical description of work to be performed is located in Section C;

delivery requirements are located in Section F; and, arrival timetables are located in Section J Attachment 28, Section J 28 – Required Contractor Availability.

3. Offeror shall use CLINs that are identified as Contract Level or Task Order Level CLINS. Offerors SHALL NOT USE Work Order level CLINs.

4. For each CLIN that the offeror includes as part of the response to the technical scenario the offeror shall include the appropriate quantity for the applicable time period.

5. All columns that are highlighted in yellow are locked and cannot be filled by an offeror.

6. The offeror cannot modify the Monthly Summery tab.

7. Columns B through H, and J through P are each a single day time period.

8. The remaining non-yellow columns are each a period of one (1) week.

• Haul and Install (Small Business Set Aside) and Maintenance and Deactivation (Small Business Set Aside) Offerors shall leave Tab 1 – Sub-Tab 2 blank.

L.7.4.1.2.2 Technical Scenario 2 – Scenario Narrative:

The COR met with Individual Assistance and has been instructed on the scope of a Manufactured Housing Unit (MHU) mission. This mission requires haul, install, maintenance and deactivation.

The initial task order mission anticipates the installation of one thousand (1,000) MHUs. Forty percent (40%) of the MHUs shall be installed on existing commercial pads and sixty percent (60%) shall be installed on private sites. For this scenario there will be no commercial site expansion or group site construction. FEMA will provide limited space for the contractor in the Joint Field Office (JFO).

The following provides the relevant information that would be included in a task order proposal request in the housing mission Manufactured Housing Unit Mission (MHUM) Service Contract Operational Performance Expectations (MHUM SCOPE). No completed MHUM SCOPE form will be provided; use the information below:

• Geographic Information o The disaster has occurred in an area located in middle Tennessee.

• Assume:

o TO start’s on the first day of the month o All months are 30 days long.

o There will be no delays caused by external (to the contractor) sources including:

Permits Availability of units Disaster Survivors (Applicants) o The nature of this disaster has not interfered with any utilities. Water, sewer and electrical connections are readily available and will not interfere with the mission.

o The local government waived all permits and fees for installation of MHUs for disaster survivors.

o There is available housing for the contractor workforce within a reasonable commuting distance.

o Road access from beyond the disaster area of operation is not affected.

o For the scenario assume that all required maintenance and deactivations occur on the last day of each month so that the government is charged for a full month of

L-20 preventive maintenance inspection and repair (PMIR).

o Assume no turnaround time after the inspection.

o Assume deactivations do not begin until all units have been installed.

o Assume that units are vacated by the last day of the month.

o All units will be deactivated by the end of the sixteen (16) months.

o Assume all utilities for each installation are located less than twenty five (25) feet from the MHU.

• Site Inspection o FEMA requires that the contractor perform site inspections.

o FEMA issues a total of one thousand (1,000) site inspections some of which are for private sites and some are for commercial parks. 100 private site inspections are “infeasible” and 100 private site inspections result in a “no contact”.

Assume all ‘no contacts’ occur on the day that a work order is issued.

Assume all “infeasible” results occur on the day after a work order is issued.

o Work orders will be issued to inspect pads at eight (8) manufactured home parks (mobile home parks) within the area of operation.

o Manufactured Home Parks (mobile home parks) details:

Four (4) of the eight (8) parks only have four (4) pads available in each park.

The four other parks have more than four (4) pads each and the remaining pads are equally divided between these four (4) commercial parks.

FEMA issues the work order to inspect the four (4) parks with more than four (4) pads on the first (1st) day that work orders can be issued.

• Site Inspection Work Order issuance timeframe:

o On day five (5) of the TO, FEMA issues a WO for site inspection for the four (4) commercial parks that have more than four (4) pads each for site inspection.

o Starting on day six (6) of the TO, FEMA will continue to issue work orders for private sites at a rate of 15 inspections per/day for the reminder of the sites.

o On day ten (10) of the TO, of the 15 private inspections per/day, FEMA requires that the contractor perform eight (8) inspections in two (2) commercial parks that have four (4) pads each.

o On day 11, of the 15 private inspections per/day, FEMA requires that the contractor perform eight (8) inspections in two (2) commercial parks that have four (4) pads each.

o Assume that FEMA will continue to distribute work orders until all sites have been inspected.

o This distribution rate could result in less than 15 work orders on the last day.

• Receipt/Transportation of MHUs o Contractor will pick up and accept MHUs at a FEMA Manufactured Housing Staging Area (MHSA) within the disaster area of operation.

o No units will need to be transported over one hundred (100) miles.

o There are concrete or asphalt roads with adequate weight bearing capability from the

MHSA to the property line of all installation sites.

• MHU Installation o FEMA requires that Haul & Install operations occur seven (7) days per week.

o MHU installations work order begins being issued eight (8) days after TO award.

o FEMA will issue MHU installation work orders as follows:

L-21 five (5) units per day on private sites and five (5) units per day at a commercial park o When the commercial park requirement has been fulfilled, the contractor shall continue to install 10 units per day on private sites.

o No units will be placed in an area that requires special towing equipment requiring a heavy tow to get to the site.

o There will be rain that will render all sites muddy and difficult to spot on the seventh (7th) day after TO award. Rain will fall every seven (7) days thereafter. (This includes installations at commercial parks.)

o Note: Weather and site conditions return to normal at the beginning of the following day.

o There are no restrictions on moving MHUs within the disaster area of operation.

o Ten percent (10%) of the total number of MHUs installed will require ramps that will not exceed the standard ramp length.

Standard ramp are to be installed are 4 per day from the first day of installation until the 10% is completed.

o Five percent (5%) of the total number of MHUs installed will require platform stairs.

Platform stairs are to be installed are 2 per day from the first day of installation until the 5% is completed.

• Mission Duration o The schedule will take into consideration timeframe constraints established as part of the terms of the contract and scenario.

o The month where all units are installed, will require all units to be maintained.

o All MHUs will remain occupied for the first three (3) months of the housing mission from task order award; and then ten percent (10%) of the survivors who occupy an MHU at the beginning of any month will move out at the end of that month.

• Maintenance o There will be no emergency maintenance calls, emergency deactivations, relocations and/or repositioning required.

o The contractor is responsible for the operation of a maintenance hotline.

• No lockout services will be required.

Deactivation o All MHUs will be deactivated to the MHSA.

Requirements

• Identify all appropriate CLINs and quantities necessary to meet the requirements of the mission.

• Provide submissions required by the contract in accordance with the Performance Work Statement attached to this solicitation.

• Provide an accurate timeline for the mission, including but not limited to site inspection, unit installation, unit maintenance, and unit deactivation, using the FEMA provided template (Attachment J.55).

• Provide your assumptions in determining the CLINs and timelines.

• Provide a narrative to support the assumptions used and the approach taken.

• Generate the invoice quantities per timeline defined in the contract and as applicable to the scenario.

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• Fire suppression installation will not be included in the scenario.

L.7.4.1.3 Tab 1 (Factor 1) Sub-Tab 3 (Sub-Factor3): Technical Scenario Three (TS3): Haul and Install – Maximum of 15 pages Haul and Install (Small Business Set Aside) Offerors Only L.7.4.1.3.1 Instructions:

• The narrative to answer the Scenario shall not exceed 15 pages.

• The Offeror shall provide an answer to TS3 using a narrative and as well all TS3 submission requirements.

• Templates provided by FEMA that are required for this Scenario do not count in the page limit.

• The Template Instructions are:

1. The Template calculates months based on 28 days.

2. Offerors shall fill in the CLIN number (in column A) based on the CLIN that the Offeror anticipates using to meet the mission requirements for the technical scenario. The CLIN numbers and descriptions are based on the proposal category: Haul and Install (Small Business Set-Aside): Section J, Attachment 64, Section J-64 CLIN Table for Haul and Install (Small Business Set-Aside).

Note: The full technical description of work to be performed is located in Section C;

delivery requirements are located in Section F; and, arrival timetables are located in Section J Attachment 28, Section J 28 – Required Contractor Availability.

3. Offeror shall use CLINs that are identified as Contract Level or Task Order Level CLINS. Offerors SHALL NOT USE Work Order level CLINs.

4. For each CLIN that the offeror includes as part of the response to the technical scenario the offeror shall include the appropriate quantity for the applicable time period.

5. All columns that are highlighted in yellow are locked and cannot be filled by an offeror.

6. The offeror cannot modify the Monthly Summery tab.

7. Columns B through H, and J through P are each a single day time period.

8. The remaining non-yellow columns are each a period of one (1) week.

• Full & Open and Maintenance and Deactivation (Small Business Set Aside) Offerors shall leave Tab 1 – Sub-Tab 3 blank.

L.7.4.1.3.2 Technical Scenario 3 – Scenario Narrative:

Technical Evaluation Scenario Three: Haul and Install (Small Business Set Aside) Category

The COR met with Individual Assistance and has been instructed on the SCOPE of an MHU mission. This mission requires the hauling and installation of MHUs. The initial task order (TO) mission anticipates that two hundred (200) MHUs will be hauled and installed. The Joint Field Office (JFO) has determined that it is in the best interest of the government to use the small business set aside portion of the Log HOUSE contract for this mission. Forty percent (40%) of the MHUs shall be installed on existing commercial pads and sixty percent (60%) shall be installed on private sites. For this scenario, there will be no commercial site expansion or group site construction. FEMA will provide limited space for the contractor in the JFO.

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The housing mission MHU Mission Service Contract Operational Performance Expectations (MHUM SCOPE) includes the following:

• Geographic Information o The disaster has occurred in an area located in middle of Tennessee.

• Assume o TO starts on the first day of the month.

o All months are 30 days long.

o There will be no delays (to the contractor) caused by external sources including:

Permits Availability of units Disaster Survivors (Applicants) o The maintenance and deactivation contractor will be available to receive MHUs for maintenance on the day that the MHU is RFO’ed to FEMA.

o The nature of this disaster has not interfered with any utilities. Water, sewer and electrical connections are readily available and will not interfere with the mission.

o The local government has waived all permits and fees for installation of MHUs for disaster survivors.

o There is available housing for the contractor workforce within a reasonable commuting distance.

o Road access from beyond the disaster area of operation is not affected.

o MHUs will be transferred from the small business set aside haul & install contractor to the small business set aside maintenance and deactivation contractor in a no issues condition.

o Nothing beyond basic site preparation is necessary for any of the installations.

o No turnaround time after inspection.

o The units do not contain any defects.

o Assume all utilities for each installation are located less than twenty five (25) feet from the MHU.

• Site Inspection o FEMA requires that the contractor perform site inspections.

o FEMA issues a total of two hundred (200) site inspections some of which are for private sites and some are for commercial parks. 12 private site inspections are “infeasible” and 12 private site inspections result in a “no contact”.

Assume all no contact results occur on the day that a work order is issued.

Assume all infeasible results occur on the day after a work order is issued.

o Work orders will be issued to inspect pads at four (4) manufactured home parks (mobile home parks) within the area of operation.

o Manufactured Home Parks (mobile home parks) details:

Two (2) of the four (4) parks only have four (4) pads available in each park.

The two (2) other parks have more than four (4) pads each and the remaining pads are equally divided between these two (2) commercial parks.

FEMA issues the work order to inspect the two (2) parks with more than four (4) pads on the first day that work orders can be issued.

• Site Inspection Work Order issuance timeframe:

L-24 o On day (5) of the TO, FEMA issues a WO for site inspection for the two (2) commercial parks that have more than four (4) pads each for site inspection.

o Starting on day six (6) of the TO, FEMA will continue to issue work orders for private sites at a rate of six (6) inspections per/day for the reminder of the sites.

o On day 10 of the TO, of the six (6) private inspections per/day, FEMA requires that the contractor perform four (4) inspections in a commercial park that have four (4) pads each.

o On day 11 of the TO, of the six (6) private inspections per/day, FEMA requires that the contractor perform four (4) inspections in a commercial park that have four (4) pads each.

o Assume that FEMA will continue to distribute work orders until all sites have been inspected.

• Receipt/Transportation of MHUs o Contractor will pick up and accept MHUs at a FEMA Manufactured Housing Staging

Area (MHSA) within the disaster area operated by FEMA.

o No units will need to be transported over one hundred (100) miles.

o There are concrete or asphalt roads with adequate weight bearing capability from the

MHSA to the property line of all installation sites.

• MHU Installation o MHU installations shall begin eight (8) days after TO award.

o FEMA requires that Haul & Install operations occur seven (7) days per week.

o MHU installation requirement is Two (2) units per day on private sites and Two (2) units per day at a commercial park o When the commercial park requirement has been fulfilled, the contractor shall continue to install four (4) units per day on private sites.

o The park(s) with more than four (4) pads each needs to have all installations completed before the contractor start installing units in the two (2) commercial parks with four (4) pads each.

o There will be rain that will render all sites muddy and difficult to spot on the seventh (7th) day after TO award and there will be rain every seven (7) days after this first instance.

o Note: Weather and site conditions return to normal at the beginning of the following day.

o FEMA requires that haul and install operations occur every day of the week.

o There are no restrictions on moving MHUs within the disaster area of operation.

o 20 units of the total number of MHUs installed will require ramps that will not exceed the standard ramp length.

Standard ramp are to be installed at a rate of 1 per day from the first (1st ) day of installation o 10 units of the total number of MHUs installed will require platform stairs.

Platform stairs are to be installed at a rate of 1 per day from the first (1st) day of installation

• MHU Transfer

L-25 o The haul and install contractor will not have to perform maintenance on any

MHU.

o Both haul and install and maintenance and deactivation contractors will work together with FEMA to simultaneously transfer MHUs from installation contractor to the maintenance contractor.

o MHUs are leveled and have no issues at the time of transfer to the maintenance and deactivation contractor.

• Mission Duration o The schedule will take into consideration timeframe constraints established as part of the terms of the contract.

Requirements

• Identify all appropriate CLINs and quantities necessary to meet the requirements of…