LOGHOUSE_RFP_Government_Responses.pdf

1 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

RFP

Reference

RFP Page Number

Contractor Question/Comment Government Response

Attachment

N/A Is Attachment 1 (the CLIN table) posted Yes

N/A N/A Are the questions submitted for the draft posted Yes Appendix 9 PDF pp.

232-239 Question: Is Appendix 9 part of Section E or Section F? See revised solicitation; has been moved to Section E Will there be TPS training and certification on every mission? Training on every mission; offer a certificate of completion (after TO award, just-in-time training at JFO)

Will a cost proposal be required for every pad added to a TPS installation? No, this is part of general installation

Appendix 9.2

What is the difference between FEMA Incentive Program and the Contractor Incentive Program. This is not clearly defined or explained.

Both are part of the same incentive program; see revised Section E

General Question

Can the Government please clarify which CLIN would cover legal fees incurred post performance for situations like the formaldehyde litigation, IN

RE FEMA FORMALDEHYDE PRODUCTS LIABILITY LITIGATION

MDL NO 1873; 2:09-cv-03604-KDE-ALC?

No, FEMA will not be covering legal fees

General Question

As costs varies based upon the height of the MHU install, can the Government please provided a minimum height requirement or a general height requirement for setting a MHU? Currently the Government only provides the not to exceed height requirement.

The contractor should plan on installing at 44". See revision in Section C.4.2.3.4

General Question

Off the Lots (OTL) MHU’s: Can the Government please clarify how the Contractor should charge back for items with install issues or for items that are required to be brought up to FEMA standards? Such as, plumbing under an OTL MHU is not centrally plumbed to a single drain (in most cases) – each of the ~7-10 plumbing drains have to be plumbed to a central drain before connecting to the main sewer drain outlet.

See revised solicitation

Section B.1 B-1 References: Section B.1 states, “See CLIN Table, Attachment 1 (Pricing).”

Question: Do you mean Attachment 60 CLIN Chart?

Yes

2 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

Section J:

Attachment

60 CLIN

Chart

J-190 References: Thank you for providing Attachment 60 (CLIN chart) with Amendment 1.

Question: Would the government please provide attachment J-60 in Excel format with formulas embedded as soon as possible? This way, all offerors will be responding using the same attachment with the same calculations.

See revised solicitation

B.1;

Section J:

Attachment

60 CLIN

Chart

B-1; J-190-

References: Section B.1 reads: “See CLIN Table, Attachment 1 (Pricing).”

Furthermore, Section J references Attachment 60 CLIN Chart, indicating the CLIN table is Attachment J-60. Attachment J-60 appears to have been omitted.

Question: Would the government please provide attachment J-60 as soon as possible?

See revised solicitation

B.1;

Section J:

Attachment

60 CLIN

Chart

B-1; J-190-

References: Section B.1 reads: “See CLIN Table, Attachment 1 (Pricing).”

Furthermore, Section J references Attachment 60 CLIN Chart, indicating the CLIN table is Attachment J-60. Attachment J-60 appears to have been omitted.

Question: Would the government please provide attachment J-60 as soon as possible?

See revised solicitation

Attachment

_60_CLIN

_Chart.pdf

Are contractors instructed to add a column for quantity in order to price the scenarios?

See revised solicitation

When will a Pricing Sheet be added to the Solicitation? See revised solicitation Attachment

60 CLIN

Chart

J.60; CLIN

#0004BS

Reference: The Attachment 60 CLIN Chart reference CLIN #0004BS is not referenced in Section C of the RFP.

Question: Can the government please clarify the requirement in Section C of the RFP?

See revised solicitation

3 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

Attachment

60 CLIN

Chart

J.60 CLIN

Chart

References: Attachment 60 CLIN Chart has dollars under CLIN 0003 for Option year 3.

Question: Are these dollars an error?

See revised solicitation

Figure B-1 It will be very problematic for the COR to have to pre-approve all utility overages and include them on the work order. Basing this soley on the site insoectiondoes not take into account changes made by the utiltiy company on pole location,post site insoection obstacles encountered during trenching, etc.

can this be change COR on a mission basis?

See revised solicitation

B-2 Please clarify the process for negotiating and issuing Work Orders. For example, will the work orders be negotiated and treated as separate firm fixed price sub-CLINs under the overarching TO CLIN? Are firm fixed prices established at the TO level or only at the WO level?

See revised solicitation

B-3 Under the definition of “Not to Exceed (NTE)”, it states, “NTE are issued as part of the task order award.” Does the NTE only apply to cost-type task orders? Please clarify the process for negotiating and issuing Task Orders.

How will the Task Order firm-fixed-prices be adjusted downward?

See revised solicitation

B-4 This paragraph states in part, “ The costs identified as being reimbursable will be reimbursed at the actual cost incurred without fees; general and administrative costs or other overhead or burdened rate”. Does this sentence apply to the main effort required under cost-type task orders/Work Orders, or just the material portion (ODCs) of time and material contracts and cost-type contracts?

See revised solicitation

B-4 Per our established accounting practices and FAR Part 31, we are required to apply G&A to total costs, excluding subcontractor costs; therefore, this paragraph is inconsistent with our accounting practices and would result in an under recoupment of overhead expenses. Would the Government consider revising this paragraph to allow the application of G&A and other applicable indirect costs on the “non-fixed Price CLINs” in accordance with the Offeror’s accounting practices, but preclude the application of fee to these costs?

4 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

Section C Sec. C, several;

Attachment

Reference: Tank and Pump Station noted in various sections of Section C.

Comment: Please provide the CLINs where the TPS is required for pricing as inclusive to the CLIN.

Please see revised; included as part of basic installation

C-1 through C-

The are numerous discrepancies between the CLINs listed in Section C and the CLIN Listing provided in Amendment 1. Please indicate which source we should consider definitive when creating CLIN pricing?

See revised solicitation

C-1 This section only references construction at staging areas. Further on in the document it seems to imply that this contract also covers construction of group sites. Can you please verify that this contract will include construction of group sites?

See revised solicitaiton

C-1 This paragraph lists maintenance and deactivation as scope that will need to be performed under the Full and Open contracts. Traditionally, this has been for the SB set aside contracts. Can FEMA please confirm whether maintenance and deactivation will or will not be included as scope elements under the Full and Open/Large Business Contracts?

Both the full and open contractors and the small business set aside maintenance and deactivation contract shall be able to provide maintennace and deactivation services

C-2 Clock stoppage is often an issue during missions; the requirement for all clock stoppages to be requested and approved in advance and then reported back as resolved can be time consuming and often is only needed for short periods of hours to a few days. Will the COR be able to consider pre-defined clock stoppage approvals if a trend is identified? (Example: If permitting is an ongoing issue taking 2 additional days, then the contractor could simply notify COR of the clock stoppage and the COR could immediately acknowledge the stoppage.)

See revised solicitaiton

C.1.3 C-2 Reference: Referenced section states: “The calendar day a work order is issued is day zero. Any day where a task can be worked for at least half (1/2) the hours available to work the task for that day shall be counted as a work day.”

Question: Can the government please provide an example of how this statement would be applied?

See revised solicitation

C.1.6, page C-3

Can the Government please clarify which CLIN covers background checks and badging?

5 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

C-4-5 Who will verify land ownership? FEMA will conduct a verifed loss inspection, which will verify land ownership.

C.4.3.2 Grab rails have never before been required on standard steps. Is this now going to be a requirement ofr isd this a mistake and just meant to be on the ramps and platform steps?

Standard stairs require grab rails.

C.4.2.12 Insulated skirting requirement will cause a maintenance/mold problem in hot, humid climates. Plus, the inventory of this product in distributors warehouses will not be sufficient to handle a large mission of 250 or mre units. Can this requirement be relaxed when the climate does not call for such insulation?

See revised solicitation

C.4.3.1 A minimu of 6" and maximum of 7.5 inches for the drop from the entry level to the platform of the stairs is consistent wqith the stair tread requirements but seems to be a trip hazard coming out of the home. In the past we have set the platform as close to the entry level (adjusting for frost heave) as possible. Are we now to change to make it the same as the step tread ?

See revised solicitation

2(a) Page C- 5 and C-6

Can the Government please confirm that attorney’s fees are reimbursable under this contract?

Attorney fees are not reimbursable

2(a) Page C- 5 and C-6

CLIN 0002 covers if a Contractor is tasked with reviewing the site for compliance with a wide variety of environmental/historic preservation laws, policies, and executive orders (NEPA, NHPA) and is negotiated at time of Contract award (CON). However, if substantial legal issues are identified, will the Contractor be reimbursed or paid for fees expended on attorneys? If so, would that be a request to the Contracting Officer to reallocate funds within the CLIN table?

Attorney fees are not reimbursable

6 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

Section C.1.9.1.1.5.

1, C.2.4.3.1.6, and CLIN

0002BC

C-6 Reference: C.1.9.1.1.5.1 defines Historic Preservation Survey as conducting research, obtaining information from officials, and compiling previous surveys and designations. States and municipalities vary widely in the availability of their cultural resources information. Some states, such as Washington and Texas, have a detailed and easily accessible on-line database of their archaeological and built environment recorded resources. Others, such as California and Idaho, have a detailed database but online access requires submission of a request to state-run research centers who then perform the searches for a fee that is commensurate to the amount of resources in a search area, so the fee varies depending on the size and location of the search area.

Some states, such as Colorado, have an online database but require a fee to use it. Other states have limited or no on-line access. The same is true of municipalities.

Question: Does this task assume that the research and information gathering for CLIN #0002BC will be done via online databases or by telephone and/or written contact with state and/or local officials, with no travel to and physical presence at the archives required in order to meet the Section F, #47 two operational day deliverable requirement?

How the contractor performs work is determined by the contractor.

Page C-8, C.1.9.2.1

Conceptual design: There is currently no consideration for water is requested in the design. Would the Government considering adding in a consideration for water in the design?

See revised solicitation

Page C-8, C.1.9.2.1

Conceptual design: The requirement currently states that drainage should be designed to a 10 year flood standard, but in 50% and 100% design standards, it states drainage should be to a 100 year flood standard. Can the Government confirm that the 100 year flood standard is a typo and should be changed to 10 year flood standard?

7 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

C-9 "The contractor shall submit three copies and a pdf version of the 50 percent design package to the COR within four (4) operational days of FEMA’s approval of the conceptual package for site development." If the site is large or complex, 4 days may not be adequate for a 50% design, particularly with regard to the requirement for submittals and drawings. Is that timeframe able to be modified due to site conditions?

See revised solicitation

C-10 Will the contractor be required to submit for permits required by local, state or federal requirements?

Yes, as appropriate

Page C-10, Section C.6.2

Attachment

The CLIN table shows a different CLIN for crown removal and bladder tank removal than what is listed in the PWS on page C-101. Can the Government please confirm what CLIN is for crown removal and bladder take removal?

See revised solicitation

C-11 Will FEMA waive requirements for local ordinances and/or permitting if needed for timely execution of the build aspect of the work?

FEMA may work with the local AHJ to waive permits; however, it is ultimately the AHJ who makes that decision

C-17 Can FEMA clarify under what circumstances disinfection of potable water is required? Private vs Commercial vs Group Sites? Is this only if the contractor is required to establish a new water source and not connecting to any preexisting water supply?

8 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

C.1.9.2.12 C-26 References: C.1.9.2.12 Construction Proposal Price Breakdown states, “The contractor shall furnish a price breakdown, including itemization in sufficient detail to permit an analysis of all costs such as: 1. Material, 2. Labor, 3.

Equipment, 4. Subcontracts, 5. Overhead, 6. Profit, 7. General and Administrative. The price breakdown shall be included with both the 50 Percent and 100 Percent Design Packages as specified in Section F, Areas 51 and 52 respectively.” Section F references J.27 and is only at price level and does not cost details.

Question: Would C.1.9.2.12 apply to the Full and Open Scenario in addition to J.27? That is, are offerors required to include a separate cost detail in addition to J.27?

See revised solicitation

C-27 Transformers, which are traditionally long-lead items, may be needed to improve site availability. Will FEMA allow pre-purchasing of such long-lead items as part of steady state funding?

Under steady state, no. If contractor is awarded a contract, the contractor may submit a proposal to FEMA for consideration.

C-27 Should this section of the performance work statement be updated to reference FEMA P-361, Safe Rooms for Tornadoes and Hurricanes: Guidance for Community and Residential Safe Rooms, Third Edition (2015) and ICC 500-2014 ICC/NSSA Standard for the Design and Construction of Storm Shelters? FEMA has p+F14rovided this design and construction guidance since 2000. Further, the stand-alone NSSA industry standard is no longer supported.

See revised solicitation

C-28 Does FEMA intend to include Mission Planning and use of MPTs under this procurement?

No

C-30, C- 33, and Section I, 52.228-15

When, under what conditions, and where would bonds be required? See revised solicitation

9 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

C.1.10.5, page C-31

If additional fees and costs are going to be incurred for work on a Native American Reservation, can the Government please clarify the process of how the Contractor should request additional funds to comply with the TERO ordinances and regulations?

See revised solicitation

C-31 Reference: RFP text states the following, "C.1.10.5.1 1. Perform all items in C.1.13.1 (as applicable), in addition to the items below (as applicable)."

However, C.1.13.1 is missing from section C.1.13.

Question: Can you please provide Section C.1.13.1?

See revised solicitation

C-34 The overall total number of units installed and maintained is defined as not more than 4000 per mission. What is the expected daily production capacity?

Please see Manufactured Housing Unit Mission Service Contract Operational Performance Expectations (MHUM SCOPE) in Section J, Attachment J.1).

C-35 "10. Address domestic problems, disruptive tenants, and/or tenants refusing service."

These types of issues present a potential security and safety issue for contractors. Will FEMA be providing contractors with adequate security when these situations arise?

See revised solicitation

C-39 "The contractor shall maintain a computerized inventory of all MHUs."

There are various pre-event activities based on single-award TOs, and there are none specifically noting this tracking. Will this inventory be managed over the entire task order or will each contractor be required to manage the tracking on their own?

See revised solicitation

Section C.2.4.1, PM/MH

Short Haul

C-39 Reference: The CLINs referenced in Section C.2.4.1 (MH/PM Short Haul) do not match Attachment 60_CLIN Chart for PM/MH Short Haul. The RFP indicates the CLIN is 0002ACE and Attachment 60 indicates separate CLINs for PM/MH Short Haul as 0002AE.

Question: Can the government please clarify which is the correct CLIN for this requirement?

10 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

Section

C.2.4.1, TT

Transportat ion, Additional Miles

C-39 Reference: The CLINs referenced in Section C.2.4.1 (TT Transportation, Additional Miles) do not match Attachment 60_CLIN Chart for TT Transportation (Additional Miles), which is #0002AH while the RFP indicates the TT CLIN is 0002AJ.

Question: Can the government please clarify which is the correct CLIN for this requirement?

See revised solicitation

C.2.4.3.1.3, Staging Area-Route and Access Evaluation

C-40 Reference: The CLINs referenced in Section C.2.4.3.1.3 for Staging Area- Route and Access Evaluation is listed as CLIN 0002AU. However, this CLIN title and CLIN number is not in Attachment 60 CLIN Chart.

Question: Can the government please clarify if CLIN 0002AU is a valid CLIN and if it needs to be added to Attachment 60 CLIN Chart?

See revised solicitation

C.2.4.4.1.2 Design Considerati on

C-41 Reference: This item is in the RFP for CLIN 0002BH but is not a separate item on the CLIN list, Attachment CLIN Chart 60 indicates #0002BH is

"CONCEPTUAL DESIGN"

Question: Can the government please clarify if CLIN 0002BH is a valid CLIN and if it needs to be added to Attachment 60 CLIN Chart?

See revised solicitation

C.2.4.4.1.3, STAGING

AREA -

Requireme nts Meeting

C-42 Reference: This item is in the RFP for CLIN 0002CD but is not a separate item on the CLIN list, Attachment 60 CLIN Chart.

Question: Can the government please clarify if CLIN 0002CD is a valid CLIN and if it needs to be added to Attachment 60 CLIN Chart?

See revised solicitation

C-46 "Site inspections in commercial parks, for purposes of the daily site inspection total, shall count as no more than four (4) individual site inspections even if the contractor is conducting a commercial park inspection with more than four

(4) pads." Please confirm that although the number of inspections reported will be no more than 4, the contractor may invoice for the actual number of inspections.

SEE C.3.4 Commercial Park Feasibility Inspections

11 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

C-48 "The Site Feasibility Inspection Report may also include photographs of issues on the property that should be addressed prior to installation of the MHU, such as debris remaining on the property." Is the need for photos left up to the contractor's discretion?

See revised solicitation

C-49 "Sites that cannot accommodate a TPS shall be identified as infeasible with the reason being that the site cannot accommodate a TPS." Will all units dispatched require TPS? If not, will inspection requests pre-identify if TPS will be required?

All units require TPS

C-49 "The contractor shall be required to perform a certain number of inspections each day, which is specified in: MHUM SCOPE (See Section J, Attachment J.1), with performance requirements outlined in this PWS and Section F:

Deliveries or Performance. Mileage to and from a site to conduct a site inspection is included in the CLIN for the respective site inspection type and is not charged separately." Can FEMA provide the number of inspections expected to be completed?

See revised solicitaiton

C.3.3.

PAYMEN

T FOR

PRIVATE

SITE OR

COMMER

CIAL

FEASIBILI

TY

DETERMI

NATION

C-52 Reference: This item in the RFP refers to payment of "determining feasibility" under CLIN 0003AC, but the CLIN List, Attachment 60 CLIN Chart , indicates that CLIN 0003AC is for Commercial Park Feasibility Inspections.

Question: Can the government please clarify?

See revised solicitaiton

Section C.3.4

C-53 Reference: The section references CLIN #0003AB which is not on the CLIN list.

Question: Can the government please provide clarification on CLIN

#0003AB?

See revised solicitaiton

12 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

Section C.3.4

C-54 Reference: The section references CLIN #0003AC and timeliness can be found in Section F.

Question: Can the government please provide the reference Area # in Section F where the timeliness is noted?

See revised solicitaiton

C.3.4., COMMER

CIAL

PARK

FEASIBILI

TY

INSPECTI

ONS

C-54 Reference: This item in the RFP states CLIN is 0003AB while Attachment 60, CLIN List indicates this item is CLIN 0002AC.

Question: Can the government please clarify which is the correct CLIN for this requirement?

See revised solicitaiton

C3.4, PRIORITY

PRIVATE /

COMMER

CIAL SITE

INSPECTI

ON

C-54 Reference: This item in the RFP indicates this should be a WO Requirement but Attachment 60 CLIN Chart (CLIN 0003AE) indicates this is a CONS Requirement.

Question: Can the government please clarify?

See revised solicitaiton

C.3.4, PRIORITY

COMMER

CIAL

PARK

FEASIBILI

TY

C-54 Reference: This item in the RFP states CLIN is 0003AC while Attachment 60 CLIN Chart indicates this item is CLIN 0002AG.

Question: Can the government please clarify which is the correct CLIN for this requirement?

See revised solicitaiton

13 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

Section C.4 C-55 Reference: The CLINs referenced do not match Attachment 60_CLIN Chart.

Question: Can the government please provide the correct CLIN references to Attachment 60_CLIN Chart?

See revised solicitaiton

Section C.4.2 Table

C-55 Reference: The table in Section 4.2 on Basic Installation Items includes requirement for Heavy Tow with referenced paragraph as C.2.3.1.5.

Questions/Comments:

1) Referenced paragraph C.2.3.1.5 for Heavy Tow is missing in the RFP.

Please provide appropriate language and scope of work.

2) Since Heavy Tow may not be required for all installations, recommend removing this requirement from the Basic Installation work to reduce costs and create a new CLIN, Heavy Tow, to be used only when required and with the COR’s approval.

3) Recommend the above discussion apply to both MH/PM and TT basic installation requirements.

#1: See revised solicitation;

#2 & #3: Thank you, we have taken your comment into consideration.

14 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

Section C.4.2 Table

C-55 Reference: The table in Section 4.2 on Basic Installation Items includes requirements for Equipment to Spot, with referenced paragraphs C.4.4.1.

However, on page C-55 Equipment to Spot is included in the Basic Installation work and chargeable to CLIN 0004AA for MH/PM or 0004AB for TTs, but in referenced paragraph C.4.4.1 the work is chargeable to CLIN 0004AE CLIN 0004AA is tied to permits in Attachment 60 CLIN Chart, not Basic Installation, and CLIN #0004AB is not listed in the chart.

Questions/Recommendations:

1) Please clarify which CLIN to use for Equipment to Spot.

2) Since Equipment to Spot may not be required for all installations, recommend removing this requirement from the Basic Installation work to reduce costs and create a new CLIN, Equipment to Spot, to be used only when required and with the COR’s approval.

3) Recommend the above discussion apply to both MH/PM and TT basic installation requirements.

#1: See revised solicitation;

#2 & #3: Thank you, we have taken your comment into consideration.

Section C, page C-55 , C-57

Can the Government please clarify that dirt pads are not part of the basic installation or site preparation?

See Section C.4.2.2 Site Preparation and Enhancement

Section C.4.2

C-56 Reference: The table in Section 4.2 does not accurately reflect the payment CLIN numbers or the CLINs in Attachment 60 CLIN Chart.

Question: Can the government please clarify?

15 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

Page C-59, C.4.2.3

Blocks and piers #5:

“Note: The contractor has the option to propose alternative method for blocking to the COR. However, any alternative method for blocking the units shall meet or exceed the requirements in the Performance Work Statement, State or local codes, and shall be approved by applicable entities.”

The above statement is contradictory when it states that the “COR can authorize alternative methods, but they still must meet the requirements for blocking and strapping”. An example would be the Pan System. The Pan System has a different configuration for blocking and strapping requirements that would not necessarily meet the same blocking or strapping requirements set forth here in the scope. Taking this into consideration, can the Government please clarify if alternative methods could still be used?

See revised solicitation

Page C-61, C.4.2.6

Electrical connection installation: The scope states that service lines between the MHU and the power company have to be copper. However, aluminum is an industry standard, is more cost effective and runs a lower risk of being targeted by local entrepreneurs who would seek to relieve us prematurely of this commodity. Would the Government consider allowing the service lines between the MHU and the power company to be copper or aluminum?

See the revised solicitation

16 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

Page C-61 #2, Section C.4.2.6

Page C-62, Section C.4.2.7

Under Section C.4.2.6 #2, the requirement states the service line to unit will be from a meter to a sub-disconnect to a stub up, giving an outline of what the power grid will be configured between the transformer and the MHU.

However, under Section C.4.2.7 on page C-62, it says if a power pedestal is required prior approval is required.

Can the Government please clarify if there is a difference between a power pedestal and a stub up? If there is a difference, can the Government please explain what that difference is.

See the revised solicitation

Page C-63, Section C.4.2.9

Under Section C.4.2.9, there is no mention of above ground water lines. In our experience, there are times when an above water line is applicable. Can the Government please clarify if this scope only includes buried water lines?

See revised solicitation

C-66 – C- C.4.2.10.1 and C.4.2.11

Section C.4.2.10.1 is supposed to cover additional sewer line requirements but contains the exact same language found in the following Section C.4.2.1.11 for Install and Test HVAC. Can the Government please provide the missing requirements and language that are supposed to be listed under Section C.4.2.10.1?

See revised solicitation

C-67 #7, Section C.4.2.11

Under Section C.4.2.11 #7, the requirement states “for HVAC systems attached to the MHU, a non-configurable thermostat must be installed”. Can the Government confirm that if there is a programmable thermostat installed, that is part of the HVAC CLIN to install a non-configurable when the unit comes with a configurable thermostat? If this is false, is this a charge back item that can be invoiced separately?

Only with COR direction, and it would be invoiced separately

C.4.2.9.1, ADDITIO

NAL

BURIED

WATER

LINE

C-64 Reference: RFP Indicates CLIN is 0004AQ while Attachment 60 CLIN Chart indicates this item is CLIN 0004BS.

Question: Can the government please clarify the correct CLIN?

17 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

C.4.2.10.1, ADDITIO

NAL

SEWER

LINE

(BURIED)

C-66 – C-

Reference: C.4.2.10.1 has the heading "Additional Sewer Line Installation Requirements", but the actual verbiage refers to HVAC installation.

Therefore, the RFP does not have a paragraph in the SOW referring to this item. Attachment 60 CLIN Chart indicates this item is CLIN 0004BM, but the scope is not described in the RFP.

Question: Can the government please clarify?

See revised solicitation

C.4.2.10.1, ADDITIO

NAL

SEWER

LINE

(ABOVE

GROUND)

C-66 thru C-67

Reference: C.4.2.10.1 has the heading "Additional Sewer Line Installation Requirements", but the actual verbiage refers to HVAC installation.

Therefore, the RFP does not have a paragraph in the SOW referring to this item. Attachment 60, CLIN Chart indicates this item is CLIN 0004BK, but the scope is not described in the RFP.

Question: Can the government please clarify?

See revised solicitation

Page C-66, Section C.4.2.10

Under Section C.4.2.10 on page. C-66, the Government states “Above ground sewer lines shall be supported at four foot (4’) intervals (maximum) to prevent any deflections”.

This sentence states that above ground sewer lines will be supported every 4', but the general scope states that sewer lines will be buried.

Question 1: Can the Government please clarify that there is no scope for above ground sewer connections?

Question 2: Can the Government please confirm that all sewer lines are to be buried?

See revised solicitation

RFP page 72, Section C.4.2.10.1 (C-67)

The paragraph on Additional Sewer Line Installation Requirements refers to HVAC SOW. Please confirm if this is the correct SOW requirement.

18 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

Section C.4.2.14

C-69 References: The paragraph directs the contractor to install and test the Residential Fire Sprinkler System, test the system as required by the AHJ and NFPA 13D, and submit documentation of testing for approval, but Fire Sprinkler System installation and testing instructions were not included with the RFP.

Question: Please provide the appropriate manufactures/installer instructions and FEMA directives required to fully understand what is expected.

Please see revised including attachments.

C-70 "5.a. The platform shall be constructed so the finished surface will be a minimum of six inches (6”) and a maximum of seven and one-half inches (7½”) below the entry door threshold."

A minimum of 6 inches and maximum of 7.5 inches for the drop from the entry level to the stair platform is consistent with normal stair tread requirements, but may be a trip hazard coming out of the home. Previously, we have installed stair platforms as close to the entry level (adjusting for frost heave) as possible. Are we now required to change the drop from the entry level to the stair platform to make it the same as the drop between the stair treads?

See revised solicitation

C-72 "9. Each set of stairs shall have two (2) grab rails."

Grab rails have not previously been required on standard steps. Will they be required for all standard steps going forward or are grab rails only meant to be installed on ramps and platform steps?

Standard stairs require grab rails.

Section C.4.3.1

C-72 Reference: C.4.3.1 - The Government provided RFP does not accurately reflect the CLIN number in this CLIN List.

Question: Can the government please provide the correct CLIN references to Attachment 60_CLIN Chart?

See revised solicitation

Section C.4.3.2

C-73 Reference: C.4.3.2 - The Government provided RFP does not accurately reflect the CLIN number in this CLIN List.

Question: Can the government please provide the correct CLIN references to Attachment 60_CLIN Chart?

19 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

Section C.4.3.2

C-73 Reference: C.4.3.2 – TT platform steps

Question: Is C.4.3.2 also supposed to apply to TTs and if so, can the government provide the CLIN #?

See revised solicitation

Page C-74 #6, Section C.4.3.3

Under Section C.4.3.3 #6, the requirement states “the ramp pitch shall be one to twelve (1:12) maximum, which represents one inch (1”) of height maximum for each twelve inches (12”) in length and shall have landings at the top, bottom, and every thirty feet (30’) in length. Platforms shall be sixty inch by sixty inch (60”x60”) square”.

Question 1: The slope states 1:12 max, where UFAS standards are 1:20. Can the Government please confirm which applies?

Question 2: The requirement states platforms will be 60x60 and the sentence before outlines that every 30' there will be a landing. Does this mean that the Contractor must have a 60' straight run that at the 30' mark, meaning the Contractor must widen the ramp to accommodate a 60x60 landing platform before continuing to the bottom of the ramp?

#1: Use language in solicitation #2: See revised solicitation

Section C.4.3.3.3

C-74 Reference: C.4.3.3 UFAS Ramps. CLIN# 0004AJ is referenced as “additional per foot ramp…” but no CLIN is provided in the Attachment 60 CLIN Chart.

Question: Can the government please provide clarification on the CLIN?

See revised solicitation

Section C.4.3.3.

C-75 Reference: C.4.3.3 UFAS Ramps. CLIN# 0004BC is referenced as provided for an additional ramp. However, CLIN #0004AC on the Attachment 60 CLIN Chart indicates this CLIN is for additional per foot.

Question: Can the government provide clarification on the Attachment 60 CLIN Chart?

20 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

C4.4;

C.5.1.10, C.9.2.14

C-76, C- 99, C-128

Reference: Sections referenced require that cost proposals in excess of $3000 require CO approval. However, all the CLINs in the Attachment 60 CLIN Chart require :” The final cost will become a fixed unit price. CO approval required if >$3,500.

Question: Can the government provide clarification on the $3,000 versus $3,500?

See revised solicitation

C.4.4.2, WELL

PUMP

C-76 Reference: RFP indicates CLIN is 0004AV while Attachment 60 CLIN Chart indicates this item is CLIN 0004BV.

Question: Can the government please clarify the correct CLIN?

See revised solicitation

C-82 "An area assessment shall be conducted to investigate the regulations that govern work and other data for the area."

Will a standardized checklist of regulations to be followed be issued by FEMA as part of the database development?

See revised solicitation

C-82 "A detailed Scope of Work and sketch shall be generated…" The level of detail required for Semi Permanent/Permanent Installations seems similar to that required for Temporary Installations, which require FEMA Form 90-31. Is this the case or will a more detailed scope be required?

A more detailed scope will be required for Semi-Permanent/Permanent Installations.

C.4.5.3 C-86 Comment/Question: The referenced page progresses from C.4.5.3 to C.4.5.4.1. Is C.4.5.4 missing?

See revised solicitation

Section C.5.1.3

C-90, Item

References: The paragraph directs the contractor to maintain the Residential Fire Sprinkler System including the Tank and Pump System (TPS), maintenance instructions were not included with the RFP.

Question: Please provide the appropriate manufactures/installer instructions and FEMA directives required to fully understand what is expected.

See revisions in attachments

21 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

Page C- 100, Section C.6.2

Section J, J.17

MHU Deactivation Requirements: The last bullet on page C-100 under Section C.6.2 states “Completing the required checklists”.

This checklist template is not referenced. Can the Government please confirm if this requirement is the template provided as in attachment in Section J, listed as J.17?

See revised solicitation

Section C.6.1

C-100 Reference: The Attachment 60 CLIN Chart references CLIN #0006AE for a PM/MH Basic Deactivation and CLIN #006AG references a Basic Deactivation for a TT. However, Section C provides not specific reference to these CLINs.

Question. Can the government please clarify?

See revised solicitation

C.6.2 C-101 Reference: Deactivation includes first 100 miles.

Q: Are CLINs #0002AH and #0002AI to be used for additional miles?

See revised solicitation

C.6,2,1,1, INVENTO

RY OF

PERSONA

L

PROPERT

Y

C-103 thru C-105

Reference: RFP Indicates CLIN is 0006AZ while Attachment 60 CLIN Chart indicates this item is CLIN 0004BC.

Question: Can the government please clarify the correct CLIN?

See revised solicitation

Page C- 105, Section C.6.2.1.1

Attachment

The CLIN for IPP in the PWS does not match up to the CLIN table reference.

Can the Government please confirm what CLIN is for the IPP?

22 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

Section C.2.3

C-106 References: The paragraph refers to deactivation of the Sprinkler System and TPS in accordance with the instructions provided by the manufacturer/installer and FEMA directives, but they were not included with the RFP.

Question: Please provide the appropriate manufactures/installer and FEMA directives required to fully understand what is expected.

See revisions in attachments

Section C.7.1.1.2

C-110 Reference: CLIN #0007AE (Wrap Around Service Evaluation) is referenced in C.7.1.1.2 (Wrap Around Services Evaluation) and states: Generate a report and submit to the COR per the established timeline in Section F, Area #45.

Include any information on the Tier Two Report that was not identified but required by the Tier One Report. Area #45 in Section F requires a report in 2 operational days.

Questions:

A. Is the more detailed scope for CLIN #0007AE related to Section C.1.9.1.1.1?

B. If the answer to A is no, can the government please provide the specific scope of work and any J Attachments for this CLIN that is required for completion in 2 operational days?

See revised solicitation

C-112 Will a cost proposal be required for every pad added to a Tank and Pump System (TPS) installation?

TPS are part of standard installation;

separate cost proposals are not required

23 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

Page C- 129, Section C.10.1

Attachment

Charge Back Items: Under Section C.10.1, on page. C-129, there is an example reference to HVAC however, there is no CLIN for the HVAC included in the CLIN table. There are only CLIN’s for diagnostic, charging, and thermostat change out.

Question 1: As an example, should an off the lot (OTL) MHU be required, it would necessitate the HVAC to be purchased and installed. Can the Government clarify if this would fall under a different CLIN?

Question 2: Will waivers or requirements on height, pad, and any other exceptions be on a disaster by disaster basis?

See revised solicitation

C-135 "Contractor staff working in a disaster area of operation shall bill at a weekly rate, contractor staff working from other locations may bill either at the daily rate or the weekly rate as long as the contractor provides justification."

Due to the wide variation in hours worked per week, it may be advantageous for the government to consider using an hourly rate. Example: Staff working 40 hours vs. staff working 60 hours billing at the same weekly rate would result in higher costs should activity slow. Will FEMA consider using an hourly rate?

No

C-138 Under the subparagraph entitled, “Cost reimbursement Rate”, it states travel costs shall be paid at a fixed rate, either standard or emergency. Do the standard and emergency rates include all “destination costs”, as defined in the paragraph above? If so, how are the actual destination costs reimbursed in accordance with the 2016 GSA Per Diem rates

See revised solicitation

C-146 Contractor staff attending onsite (FEMA locations) training and exercise events must be badged. Some events do not require badging. Will FEMA provide a breakdown of training activities that require badging?

Yes

24 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

C-146 Multiple training requirements are indicated as a single award TO after LOGHOUSE award. Development of the training is indicated; will the actual presentation of the developed training be up to each contractor based on their needs with that time being considered as part of the Guaranteed Minimum?

No

C.14.1, Matrix

C-147 Reference: C.14.1 Matrix lists the training developments that are competitively bid. (e.g., Installation (Haul and Install) Training; Site Inspection Training)

Question: The government has not provided a means for contractors to recover training costs associated with preparedness for the LogHOUSE contract.

A. Will the Government consider adding the training to an appropriate CLIN so that contractors can maintain a trained delivery team

B. How does the government intend to use the training documents produced from the training development?

A: See revised solicitation;

B: The Government has a number of concepts for using said training, including but not limited to providing just-in-time disaster training

C-149 Please clarify or confirm that FEMA will issue a single award for Training Development, but that training delivery will conducted by the individual contractors and not the single awardee.

Training will be provided by FEMA at a FEMA location; contractors are responsible for disseminating the training to their employees

C-149 It is indicated the winner will be responsible for Maintenance Training. Can the government please elaborate on Maintenance Training? Does this entail an ongoing IT support center for all contractors year round? Does this include change / enhancement requests? Change / enhancement requests cannot be estimated in advance without requirements.

1. No;

2. No;

3. This question is unclear.

C-150 Do contractors have the option of using their own databases that meet FEMA requirements or is it FEMA's intent to develop guidance for all contractors through a task order award to a single contractor?

Contractors have an option of using their own database, but FEMA intends to develop guidance for all contractors

25 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

C-150 Is it the intention that a single system will be created for each database type to be used by all contractors? If so, is use required?

It is intended that there will be databases for everyone, but use is not requred;

however, if the contractor makes updates, FEMA should receive this data

C-150 Each contractor may have their own requirements for databases specific to their business model and processes. Given the need to have clearly defined requirements for all development work, it is recommended that a joint requirements-gathering process be considered prior to any requests for TO competition if the intent is for all contractors to use the same system. Will non-winners be involved in requirements-gathering and testing of databases? If so, would a separate task order be issued or would this be part of the Guaranteed Minimum Task Order?

The intention is only to gather and share information through a flat file; FEMA may conduct joint requirement gathering

C-150 Once a database is developed, it appears that the winner would also be responsible for hosting the system. Is this the case?

No

C-150 How does FEMA plan to handle liability in the event of database/reporting problems/errors/unavailability?

Data will be disseminated as a flat file, and contractors are responsible for verifying information.

C.14.1 to C.14.1.2.4

C-152 Comment/Question: The referenced page progresses from C.14.1 to C.14.1.2.4. Where is C.14.12.1 -- C.14.12.3?

See revised solicitation

C.14.1.2.6 C-153 Reference. Referenced section stipulates that “Enhancements shall be stamped by licensed architects/engineers.”

Questions:

A. Can FEMA provide further clarification as to the rationale that a professional licensed engineer/architect?

B. If the response to A indicates a professional engineer/architect stamp is required, what US state would FEMA stipulate for the license? Licenses are issued by individual states state and stamping is related to engineering design or architectural activities by state?

26 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

C-154 FEMA has outlined that training development will be a competitive task order; however, FEMA has not identified how awarded contractors will be paid for their staff attending the newly-developed training. Will there be a task order for training and exercises in addition to the Guaranteed Minimum Task Order?

Unknown at this time: Training may be a part of annual meeting or take the place of other scheduled training, or FEMA will award task orders for training

C.14.1.2.7 C-154 References: The RFP states: In order to improve efficiency, contractors shall be allowed to submit, as part of their Log HOUSE proposal and funded as a part of pre-event activities, a general Pre-Event Safety Plan for typical MHU installations. The Pre-Event Safety Plan shall be developed in accordance with U.S. Army Corps of Engineers Safety Manual EM 385-1-1.

Questions:

A. We are not familiar with a “Pre-Event Safety Plan” that is outlined in the EM 385. Is the Government referring to an Accident Prevention Plan or a Activity Hazard Analysis? Please clarify.

B. The RFP also alludes that contractors shall be allowed to submit, as a part of their Log HOUSE proposal, a general Pre-Event Safety Plan for typical MHU installations

Question. The submission of this Pre-Event Safety Plan is not defined within Section L. Can the Government please clarify what is required for the RFP submission and is the plan included in the page count, which currently is limited?

27 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

C.14.4 C-167 References: Section C.14.4 says that invoices shall be submitted no later than one calendar month after the end of Period of Performance, whereas Section F- J.23 says that invoices will be submitted no later than 15 days …

Question: Would the government consider consistency with C.14.4 “no later than one calendar month.?”

See revised solicitation

C.14.4; 2. C-167 Reference: The requirement states in the example invoices shall include the correct Period of Delivery/Service, i.e. from 1/01/12 to 1/31/12. Period of Delivery/Service shall equal to a calendar month.

Question: Most industry companies accounting systems end their monthly accounting period on the last Friday of the month. Would this method of monthly billing be acceptable to FEMA?

See revised solicitation

C-168 Question: Is the fire sprinkler system installation requirement for OTL units only?

Not at this time

Section C.14.5

C-168 References: The paragraph directs the contractor to review the installation instruction from the MHU manufacturer and the TPS manufacturer prior to installation, but neither installation instructions were not included with the

RFP.

Question: Please provide the appropriate manufactures/installer instructions required to fully understand what is expected.

Please see revisions; will provide instructions, which vary by each manufacturer and state, instructions for general installation are provided in 24

CFR 3285

C.14.5 C-169 References: The paragraph directs the contractor to review the installation instruction from the MHU manufacturer and the TPS manufacturer prior to installation, but neither installation instructions were not included with the

RFP.

Comment: Please provide the appropriate manufactures/installer instructions required to fully understand what is expected for pricing.

Please see revisions; will provide instructions, which vary by each manufacturer and state, instructions for general installation are provided in 24

CFR 3285

C.15.3.2 C-172 Comment/Question: C.15.3.2 is listed twice. What is the correct numbering? See revised solicitation

E.3.1 E-5 Comment/Question: E.3.1 is listed twice. Is this correct? See revised solicitation

28 of 68 M:\LOGHOUSE\LOGHOUSE DRAFT RFP_Government Responses.xlsx

Reference

RFP Page Number

Contractor Question/Comment Government Response

Appendix 3.4

E-24 Reference: Cost Performance Area Matrix

Question: Can the government please explain what escalation has to do with cost control when escalation could be out of the contractor’s control?

See revised solicitation

Section E, Appendix 8.1

E-42 References: The table in this appendix if incomplete.

Question: Would the government…