LogHouse_Section_E_(v_AC)_Changes_Only_14Nov2017.pdf

HSFE80-17-R-0005 Section E

VERSION ACB AUGUST 18NOVEMBER 14, 2017

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SECTION E - INSPECTION AND ACCEPTANCE

TABLE OF CONTENTS

SECTION E - INSPECTION AND ACCEPTANCE

TABLE OF CONTENTS

Table of Revisions

E.5.2 Rating Determination

APPENDIX 1.1: SINGLE HAUL PERFORMANCE ASSESSMENT

APPENDIX 2.1: SINGLE SITE INSPECTION PERFORMANCE

ASSESSMENT

APPENDIX 3.1: SINGLE INSTALLATION PERFORMANCE

ASSESSMENT

APPENDIX 5.1: SINGLE DEACTIVATION PERFORMANCE

ASSESSMENT

APPENDIX 6.1: UNIT REPOSITIONING, RELOCATION OR

REINSTALLATION PERFORMANCE ASSESSMENT

APPENDIX 7.1: COMERCIAL PARK EXPANSION PERFORMANCE

ASSESSMENT

APPENDIX 8.1: GROUP SITE CONSTRUCTION PERFORMANCE

ASSESSMENT

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Table of Revisions

Version Date Revision AA 6/30/2017 Initial Solicitation AB 8/18/2017 Responses to Questions and

General Clean-up AC 11/14/2017 Additional Clean-up

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E.5.2 Rating Determination

The COR will evaluate the contractor’s performance for each applicable Performance Area as is described in the Performance Area Matrices contained the appendices. The evaluations in each of the Performance Areas use one or more of the following terms.

Table E.5-4: Evaluation Terms

Clock-Stop Days Days where the work on the task could not be performed due to delays beyond the Contractor's control.

Findings The CORs determination of the acceptability of the Contractor’s performance recorded as either “Yes” or “No”.

Though the COR may ascribe a negative finding to any performance outside of requirements, a finding of "No" is typically reserved for failure to deliver or a late / incomplete delivery rendering the deliverable obsolete.

Escalations When the Contractor's performance requires FEMA to resolve an issue within the Contractor’s control in order to complete a task.When the Contractor requires FEMA to resolve an issue within the Contractor’s control in order to complete a task.

Escalations are typically used in the Cost Performance Area Matrix.

Exceptions Events where the Contractor's performance was delayed or undermined by circumstances beyond the Contractor's control.

Exceptions are typically used in the Cost Performance Area Matrix.

Points A point is awarded for each “Yes” finding.

Points are typically used in the Quality, Schedule and Management Performance Area Matrices.

The ratings for each individual Performance Area will be aggregated into the rating category as described in Appendix 10, TOMPA. Specific examples from the individual Performance Areas will be used to justify any rating that is above or below a rating of ME. To the extent possible, the Government has made the individual criteria as quantitative as possible to reduce the level of subjectivity in the evaluation process.

Prime contractors are responsible for the performance of subcontractors at all levels. A Prime contractor is defined as the contractor who has the relationship with FEMA. Subcontractors are defined as any contractor who is working on the contract at any level but does not have a direct contract with FEMA.

The Government is aware that many TOs require substantial coordination efforts with County, City, State, and Federal agency personnel over whom the contractor has no control and who may have different priorities than FEMA contractors. Wherever possible, the COR will note mitigating circumstances that are outside the contractor’s control when making evaluations.

APPENDIX 1.1: SINGLE HAUL PERFORMANCE ASSESSMENT

Enter the data into the following Performance Assessment Table.

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The TM forwards each completed delivery inspection checklist to the COR.

Table A1-1: Performance Assessment Table

WORK ORDER

ISSUE DATE

Driver Arrived On Time For Pickup

(Target = Yes)

Driver On Pickup List

Driver Arrived On Time Per Delivery

Table (Target = Yes)

Unit Accepted Upon Delivery

Finding (Yes or No) (Yes or No) (Yes or No) (Yes or No)

Escalation 0 0 0 0

Points (0 - 1)

0 0 0 0

TOTAL POINTS: 0

TOTAL ESCALATIONS: 0

Though the COR may ascribe a negative finding to any performance outside of requirements, a finding of "No" is typically reserved for failure to deliver or the late / incomplete delivery rendering the deliverable obsolete.

An "Escalation" occurs when a Contractor's performance requires FEMA to resolve an issue within the Contractor’s control in order to complete a task.An "Escalation" consists of the Contractor requiring FEMA to resolve an issue in order to complete delivery.

Table A1-2: Delivery Table

Distance Target

(Miles) (Days)

1 – 499 3

500 – 999 4

1,000 - 1,499 5

1,500 - 1,999 6

2000 - 2,499 7

2,500+ 8

Distances will be calculated using MapQuest unless the contractor submits documentation from the local entity requiring routes to be used that are not available on MapQuest.

Mileage documentation will be submitted with the transportation permit package.

APPENDIX 2.1: SINGLE SITE INSPECTION PERFORMANCE ASSESSMENT

The TM forwards each completed Site Inspection Checklist to the COR.

Table A2-1: Performance Assessment Table

NUMBER

Site Inspection Returned Completed Within

Specified Timeframes

No Contact / Withdrawal Documented Properly

OR

SFIR Submitted Complete

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Feasibility Determined Accurately

Finding (Yes or No) (Yes or No) (Yes or No)

Escalations 0 0 0

Points (0 - 1)

0 0 0 rendering the deliverable obsolete.

An "Escalation" occurs when a Contractor's performance requires FEMA to resolve an issue

Contractor requiring FEMA to resolve an issue in order to complete the site inspection.

APPENDIX 3.1: SINGLE INSTALLATION PERFORMANCE ASSESSMENT

The TM forwards each completed Installation Checklist to the COR.

Table A3-1: Performance Assessment Table

WORK

ORDER

NUMBER

ISSUE DATE

Permit Applications Submitted

THU / TPS

Site Prep

Handled Correctly

Water & Sewer

Hookup / Inspection

Electrical

System Testing

THU

Exterior / Interior

RFO Within Timeframe (See Date Below)

Complete Installation

Package Timely

(See date below)

(Target = Yes)

[DATE]

Clock Stop Days

0 0 0 0 0 0 0 0 0

Findings (Yes or No) (Yes or No) (Yes or No) (Yes or No) (Yes or No) (Yes or No) (Yes or No) (Yes or No) (Yes or No)

Escalations 0 0 0 0 0 0 0 0 0

Points (0 - 1)

0 0 0 0 0 0 0 0 0

"MHU / TPS Handled Correctly" includes bar code control, timely pickup and delivery, transportation diversions, etc.

Record "Clock Stop" for delays beyond the Contractor's control, and record in the column of the activity that is delayed.

Though the COR may ascribe a negative finding to any performance outside of requirements, a finding of "No" is typically reserved for failure to deliver or the late / incomplete delivery rendering the deliverable obsolete.

An "Escalation" occurs when a Contractor's performance requires FEMA to resolve an issue

Contractor requiring FEMA to resolve an issue in order to complete the task.

APPENDIX 5.1: SINGLE DEACTIVATION PERFORMANCE ASSESSMENT

The TM forwards each completed Deactivation Checklist to the COR.

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Table 5-1: Performance Assessment Table

Unit / TPS Disconnected & Rendered Safe

Unit / TPS Ready For Transport

Site Hazards / Installation

Material Removed

(Target = Yes)

Unit / TPS Returned To

Staging

Completed Checklist

(Date)

Clock Stop Days 0 0 0 0 0

Findings (Yes or No) (Yes or No) (Yes or No) (Yes or No) (Yes or No)

Escalations 0 0 0 0 0

Points (0 - 1)

0 0 0 0 0 rendering the deliverable obsolete.

An "Escalation" occurs when a Contractor's performance requires FEMA to resolve an issue

APPENDIX 6.1: UNIT REPOSITIONING, RELOCATION OR REINSTALLATION

PERFORMANCE ASSESSMENT

The TM forwards each completed Unit Repositioning, Relocation or Reinstallation Checklist to the COR.

Table A6-1: Performance Assessment Table

ISSUE

DATE

Unit / TPS Disconnected & Rendered

Safe

Site Hazards / Installation

Material Removed

Permit Applications

Site Prep &

THU / TPS

Handled Correctly

Water & Sewer

Electrical

System Testing

RFO Within Timeframe

Reinstallation / Relocation / Reposition

Package Timely

(Date)

Clock Stop Days

0 0 0 0 0 0 0 0 0

Findings (Yes or No) (Yes or No) (Yes or No) (Yes or No) (Yes or No) (Yes or No) (Yes or No) (Yes or No) (Yes or No)

Escalations 0 0 0 0 0 0 0 0 0

Points (0 - 1)

0 0 0 0 0 0 0 0 0

"Site Prep & MHU / TPS Handled Correctly" includes bar code control, timely pickup and delivery, transportation diversions, etc.

Record "Clock Stop" for delays beyond the Contractor's control, and record in the column of the activity that is delayed.

Though the COR may ascribe a negative finding to any performance outside of requirements, a rendering the deliverable obsolete.

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An "Escalation" occurs when a Contractor's performance requires FEMA to resolve an issue

APPENDIX 7.1: COMERCIAL PARK EXPANSION PERFORMANCE ASSESSMENT

The TM forwards each completed Commercial Park Expansion Checklist to the COR.

Enter the completion dates into the following Performance Assessment Table.

Table A7-1: Performance Assessment Table

Report is Timely /

Construction On-Schedule

Report Content / Construction Is Accurate &

Complete

"V-Zone" / EA

/ NEPA

Conflicts Avoided

Wrap-Around Services

Complete & Accurate

Cost Estimate Within

Parameters

(Date) (Date) (Date) Tier 1 X X X X Tier 2 X X X

Concept X X X X 50% X X X X X

100% X X X X X Construction X X X X X

Clock Stop Days

0 0 0 0 0

Findings (Yes or No) (Yes or No) (Yes or No) (Yes or No) (Yes or No)

Escalations 0 0 0 0 0

Points (0 - 1)

0 0 0 0 0

TOTAL CLOCK DAYS: 0

Record "Clock Stop" for delays beyond the Contractor's control, and record in the column of the activity that is delayed.

Though the COR may ascribe a negative finding to any performance outside of requirements, a finding of "No" is typically reserved for failure to deliver or the late / incomplete delivery rendering the deliverable obsolete.

An "Escalation" occurs when a Contractor's performance requires FEMA to resolve an issue

APPENDIX 8.1: GROUP SITE CONSTRUCTION PERFORMANCE ASSESSMENT

The TM forwards each completed Group Site Construction Checklist to the COR.

Table A8-1: Performance Assessment Table

Report is Timely /

Construction On-Schedule

Report Content / Construction Is Accurate &

Complete

"V-Zone" / EA

/ NEPA

Conflicts Avoided

Wrap-Around Services

Complete & Accurate

Cost Estimate Within

Parameters

(Date) (Date) (Date) Tier 1 X X X X Tier 2 X X X

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Concept X X X X 50% X X X X X

100% X X X X X Construction X X X X X

Clock Stop Days

0 0 0 0 0

Findings (Yes or No) (Yes or No) (Yes or No) (Yes or No) (Yes or No)

Escalations 0 0 0 0 0

Points (0 - 1)

0 0 0 0 0

TOTAL CLOCK DAYS: 0

Record "Clock Stop" for delays beyond the Contractor's control, and record in the column of the activity that is delayed.

Though the COR may ascribe a negative finding to any performance outside of requirements, a finding of "No" is typically reserved for failure to deliver or the late / incomplete delivery rendering the deliverable obsolete.

An "Escalation" occurs when a Contractor's performance requires FEMA to resolve an issue