Log HOUSE Section C 18Aug2017 TRACKED CHANGES.pdf

Section C HSFE80-17-R-000050005 Section C

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SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK

STATEMENT

Section C.1 General Management and Administration

C.1.1 MissionTable of Contents

Contents

TABLE OF CONTENTS

TABLE OF REVISIONS

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT ... 12

SECTION C.0 VERSION CONTROL/VERSION DEFINITION

SECTION C.1 GENERAL MANAGEMENT AND ADMINISTRATION

C.1.1 SCOPE

C.1.1.1 Contract Type

C.1.2 Mission C.1.2.1 Mission Location C.1.2.2 Mission Description

C.1.3 Phases of Operation/Required Availability C.1.3.1 Phases of Operation C.1.3.2 Required Availability

C.1.4 Performance Clock/Operational Day C.1.4.1 Stopping the Clock

C.1.5 Projected Workload

C.1.6 Contractor Furnished Property C.1.6.1 Contractor Furnished Property – JFO C.1.6.2 Contractor Furnished Property – Contractor Field Office

C.1.7 Contractor Minimum Qualifications

C.1.8 Performance Evaluation Meetings

C.1.9 Electronic Data Interchange

C.1.10 Contractor Roles and Responsibilities C.1.10.1 General Roles and Responsibilities C.1.10.2 Transport Roles and Responsibilities C.1.10.3 Staging Roles and Responsibilities

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C.1.10.4 Temporary Install Roles and Responsibilities C.1.10.5 Permanent Install Roles and Responsibilities C.1.10.6 Maintenance Roles and Responsibilities C.1.10.7 Deactivation Roles and Responsibilities C.1.10.8 Commercial Park Expansion Roles and Responsibilities C.1.10.9 Group Site Construction Roles and Responsibilities C.1.10.10 Readiness and Capability/Capacity Roles and Responsibilities C.1.10.11 RFSS/TPS Roles and Responsibilities

C.1.11 FEMA Roles and Responsibilities

C.1.12 CLIN Numbering for Option Years

C.1.13 Request to Change Technical Requirements

SECTION C.2 ACCEPTANCE, TRANSPORTATION AND STAGING

C.2.1 Acceptance SCOPE

C.2.2 Acceptance Requirements

C.2.3 Transportation SCOPE C.2.3.1 Transportation Requirements

C.2.3.1.1 Transportation Mileage included with Basic Installation C.2.3.1.2 Transportation Mileage not included with Basic Installation C.2.3.1.3 Transportation Mileage for Non-installation Short Hauls C.2.3.1.4 Transportation Mileage for Non-installation Long Hauls C.2.3.1.5 Transportation Heavy Tow C.2.3.1.6 Transportation Repairs C.2.3.1.7 TT Transportation C.2.3.1.8 Transportation Miscellaneous

C.2.4 Staging SCOPE C.2.4.1 Staging Requirements C.2.4.2 Staging Miscellaneous

C.2.4.2.1 Staging Area Miscellaneous C.2.4.2.2 Staging Area TPS Testing

C.2.4.2.2.1 TPS Set-up C.2.4.2.2.2 TPS Test Operations

C.2.4.3 Staging Area Feasibility, Improvement, Design, and Construction C.2.4.3.1 Staging Area Feasibility

C.2.4.3.1.1 Tier One Site Assessment C. 2.4.3.1.2 Floodplain Evaluation C. 2.4.3.1.3 Tier Two Site Assessment and Report C.2.4.3.1.4 Environmental Planning and Historic Preservation Support NEPA C.2.4.3.1.5 Historical Preservation Survey C.2.4.3.1.6 Environmental Database Search

C.2.4.4 Staging Area Design and Construction C.2.4.4.1 Staging Area Design - General

C.2.4.4.1.1 Site Specific Items C.2.4.4.1.2 Design Considerations C.2.4.4.1.3 Requirements Meeting

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C.2.4.4.2 Staging Area Design - Conceptual Design Package C.2.4.4.2.4 Conceptual Design Package – Redesign

C.2.4.4.3 Staging Area Design - 50 Percent Design Package C.2.4.4.3.1 50 Percent Design Package – Redesign

C.2.4.4.4 Staging Area Design - 100 Percent Final Design Package C.2.4.4.4.1 100 Percent Design Package – Redesign

C.2.4.4.4.2 Staging Area Design - Construction Proposal Price Breakdown C.2.4.4.6 Staging Area Design - Construction Timeframes C.2.4.4.7 Staging Area Construction

C.2.4.4.7.1 Coordination of Site and Utility Work C.2.4.4.7.2 Work Limits C.2.4.4.7.3 Surveying C.2.4.4.7.4 As-Built Field Surveys C.2.4.4.7.5 Temporary Construction Facilities for FEMA Personnel C.2.4.4.7.6 Debris Cleanup C.2.4.4.7.7 Site Grading C.2.4.4.7.8 Site Utility Infrastructure C.2.4.4.7.9 Water Distribution System C.2.4.4.7.10 Electrical Service C.2.4.4.7.11 Roads, Surfaces and Pads C.2.4.4.7.12 Staging Area Construction Site Fencing C. 2.4.4.7.13 Additional Site Work C. 2.4.4.7.14 Staging Area Construction-Related Bonds

SECTION C.3 PRIVATE/COMMERCIAL SITE INSPECTION

C.3.1 Private/Commercial Site Inspection SCOPE

C.3.2 Private/Commercial Site Inspection Requirements C.3.2.1 Flood Zone Site Inspection Engineering

C.3.3 Results of Private Site or Individual Commercial Park Pad Feasibility Inspections

C.3.4 Commercial Park Feasibility Inspections

C.3.5 Semi-Permanent/Permanent Site Assessment C.3.5.1 Area Assessment C.3.5.2 Individual Site Inspection/Detailed Scope of Work C.3.5.3 Historical Preservation Survey C.3.5.4 Environmental Database Search

SECTION C.4 INSTALLATION

C.4.1 Temporary Installation SCOPE C.4.1.1 MHU Dimensions

C.4.2 Temporary Installation Requirements C.4.2.1 Installation Permits C.4.2.2 Site Preparation and Enhancement

C.4.2.2.1 Additional TPS Pad Enhancement C.4.2.3 Blocking and Piers for Park Models and Manufactured Homes

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C.4.2.4 Strapping and Anchoring for Park Models and Manufactured Homes C.4.2.5 Blocking, Piers, Strapping and Anchoring for Travel Trailers

C.4.2.5.1 Blocking and Piers for Travel Trailers C.4.2.5.2 Strapping and Anchoring of Travel Trailers

C.4.2.6 Electric Connections for all MHUs C.4.2.7 Additional Electric Requirements for Manufactured Homes and Park Models C.4.2.8 Specific Electric Requirements for Travel Trailers C.4.2.9 Water Connection Requirements for all MHU types

C.4.2.9.1 Additional Water Connection Requirements for Manufactured Homes/Park Models C.4.2.9.2 Specific Water Connection Requirements for Travel Trailers

C.4.2.10 Sewer Line Installation C.4.2.10.1 Additional Sewer Line Installation Requirements

C.4.2.11 Install and Test HVAC C.4.2.12 Skirting C.4.2.13 Clean and Make Unit Ready for Occupancy C.4.2.14 Residential Fire Sprinkler Installation C.4.2.15 Removal of Equipment, Excess Materials and Debris C.4.2.16 Heavy Equipment to Position on Site

C.4.3 Standard Stairs, Platform Steps, and Ramps C.4.3.1 Standard Stairs C.4.3.2 Platform Stairs C.4.3.3 Uniform Federal Accessability Standards (UFAS) for Ramp Construction

C.4.4 Optional Temporary Installation Requirements C.4.4.1 Direct Wiring of Well Pump C.4.4.2 Bladder (Flexible Holding Tanks) C.4.4.3 Installation and Provision of Liquid Propane (LP) or Installation/Connection for Natural Gas

C.4.4.3.1 Convert appliances from Natural Gas to Liquid Propane (LP) C.4.4.4 Electrical Gang Rack Distribution System C.4.4.5 Water Line Winterization C.4.4.6 Miscellaneous Installation

C.4.4.6.1 Miscellaneous Installation – MH/PM on Private Site C.4.4.6.2 Miscellaneous Installation – Travel Trailer on Private Site C.4.4.6.3 Miscellaneous Installation – Commercial Park C.4.4.6.4 Miscellaneous Installation Requirements – Cold Weather Entry

C.4.4.6.4.1 Miscellaneous Expense for Design of Cold Weather Entry C.4.4.6.4.2 Miscellaneous Expense for Cold Weather Entry Installation

C.4.4.6.5 Miscellaneous Installation Requirements – Training C.4.4.6.5.1 Miscellaneous Expense for RFSS/TPS Installation Training

C.4.4.6.6 Miscellaneous Installation Requirements – OTL Installation

C.4.5 Semi-Permanent/Permanent Installation SCOPE C.4.5.1 Semi-Permanent/Permanent Installation Requirements

C.4.5.1.1 Site Preparation and Unit Delivery C.4.5.1.2 Crowning and Vapor Barrier C.4.5.1.3 Installing Foundation System and Leveling Manufactured Homes C.4.5.1.4 Strapping and Anchoring for Manufactured Homes C.4.5.1.5 Skirting C.4.5.1.6 Electric Connections C.4.5.1.7 Water Connection Requirements

C.4.5.1.7.1 Water Line Winterization C.4.5.1.8 Sewer Line Installation

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C.4.5.1.9 Clean and Make Unit Ready for Occupancy C.4.5.1.10 Residential Fire Sprinkler Installation C.4.5.1.11 Removal of Equipment, Excess Materials and Debris C.4.5.1.12 Installation Permits

C.4.5.2 Optional Semi-Permanent/Permanent Installation Requirements C.4.5.2.1 Septic Systems C.4.5.2.2 Package Plants C.4.5.2.3 Road/Access Preparation C.4.5.2.4 Extension of Utility Services C.4.5.2.5 Miscellaneous Installation Requirements

SECTION C.5 MAINTENANCE

C.5.1 Maintenance SCOPE C.5.1.1 Maintenance Requirements C.5.1.2 Records Transfer C.5.1.3 Maintenance Areas of Responsibility C.5.1.4 Maintenance Categories C.5.1.5 Inspection, Maintenance and Repair

C.5.1.5.1 Preventive Maintenance Inspection and Repair (PMIR) C.5.1.5.1.1 Preventive Maintenance Inspections C.5.1.5.1.1.1 Third Party Microbial Growth Inspection Services C.5.1.5.1.1.2 Third Party Microbial Growth Remediation Services C.5.1.5.1.2 Preventive Maintenance and Repair Scheduling C.5.1.5.1.3 Maintenance Inspection Repair

C.5.1.5.2 Deferrable / Postponed Maintenance Repairs C.5.1.5.3 Routine Repairs C.5.1.5.4 Major Repairs C.5.1.5.5 Emergency Repairs

C.5.1.5.5.1 Emergency Repair Visit and Determination C.5.1.5.6 Residential Fire Sprinkler System Maintenance

C.5.1.6 Fumigation and Pest Control Inspections and Services C.5.1.7 Unit Transfer Between Contractors C.5.1.8 Emergency Unit Entry Service C.5.1.9 Septic Pump Out Service C.5.1.10 Refill/Refilling of Liquid Propane (LP) C.5.1.11 Miscellaneous Maintenance

C.5.1.11.1 Miscellaneous Maintenance – General C.5.1.11.2 Miscellaneous Maintenance – Occupant Substitute Relocation (Housing) C.5.1.11.3 Miscellaneous Maintenance – Training

C.5.1.11.3.1 Miscellaneous Expense for RFSS/TPS Maintenance Training

C.5.2 Maintenance Call Center

SECTION C.6 DEACTIVATION

C.6.1 Deactivation SCOPE

C.6.2 Deactivation Requirements C.6.2.1 Clean for Deactivation – Interior

C.6.2.1.1 Inventory of Personal Property Procedure

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C.6.2.1.1.1 Damaged or other MHUs with an Exception to the Inventory of Personal Property C.6.2.2 Clean for Deactivation – Exterior C.6.2.3 Deactivation of the Residential Fire Sprinkler System

C.6.3 Emergency Deactivation

C.6.4 Re-Installation

C.6.5 Relocation

C.6.6 Reposition

C.6.7 Clean and Make Ready for Reuse C.6.7.1 Miscellaneous Expenses for Clean and Make Ready for Reuse

C.6.8 Miscellaneous Deactivation C.6.8.1 Miscellaneous Deactivation – General C.6.8.2 Miscellaneous Deactivation – Training

C.6.8.2.1 Miscellaneous Expense for RFSS/TPS Deactivation Training

SECTION C.7 COMMERCIAL PARK EXPANSION FEASIBILITY, DESIGN AND

CONSTRUCTION

C.7.1 Commercial Park Expansion Feasibility C.7.1.1 Tier One Site Assessment

C.7.1.1.1 Floodplain Evaluation C.7.1.1.2 Wrap-Around Services Evaluation

C.7.1.2 Tier Two Site Assessment and Report C.7.1.2.1 Environmental Planning and Historic Preservation Support NEPA C.7.1.2.2 Historical Preservation Survey C.7.1.2.3 Environmental Database Search

C.7.2 Commercial Park Expansion Design C.7.2.1 Site Specific Items C.7.2.2 Design Considerations C.7.2.3 Requirements Meeting C.7.2.4 Conceptual Design Package

C.7.2.4.1 Conceptual Design Package – Redesign C.7.2.5 50 Percent Design Package

C.7.2.5.1 50 Percent Design Package – Redesign C.7.2.6 100 Percent Final Design Package

C 7.2.6.1 100 Percent Design Package – Redesign C.7.2.6.2 Construction Proposal Price Breakdown C.7.2.6.3 Construction Timeframes

C.7.3 Commercial Park Expansion Construction C.7.3.1 Coordination of Site and Utility Work C.7.3.2 Work Limits C.7.3.3 Surveying C.7.3.4 As-Built Field Surveys C.7.3.5 Temporary Construction Facilities for FEMA Personnel C.7.3.6 Debris Cleanup

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C.7.3.7 Site Grading C.7.3.8 Site Utility Infrastructure C.7.3.9 Water Distribution System C.7.3.10 Sanitary Sewers C.7.3.11 Electrical Service C.7.3.12 Roads, Surfaces and Unit Pads C.7.3.13 Commercial Park Expansion Site Fencing C.7.3.14 Other Site Facilities C.7.3.15 Additional Site Work C.7.3.16 Commercial Park Expansion Construction-Related Bonds

SECTION C.8 GROUP SITE FEASIBILITY, DESIGN AND CONSTRUCTION

C.8.1 Group Site Construction Feasibility C.8.1.1 Tier One Site Assessment

C.8.1.1.1 Floodplain Evaluation C.8.1.1.2 Wrap-Around Services Evaluation

C.8.1.2 Tier Two Site Assessment and Report C.8.1.2.1 Environmental Planning and Historic Preservation Support NEPA C.8.1.2.2 Historical Preservation Survey C.8.1.2.3 Environmental Database Search

C.8.2 Group Site Design C.8.2.1 Site Specific Items C.8.2.2 Design Considerations C.8.2.3 Requirements Meeting C.8.2.4 Conceptual Design Package

C.8.2.4.1 Conceptual Design Package - Redesign C.8.2.5 50 Percent Design Package

C.8.2.5.1 50 Percent Design Package – Redesign C.8.2.6 100 Percent Final Design Package

C.8.2.6.1 100 Percent Design Package – Redesign C.8.2.6.2 Construction Proposal Price Breakdown C.8.2.6.3 Construction Timeframes

C.8.3 Group Site Construction C.8.3.1 Coordination of Site and Utility Work C.8.3.2 Work Limits C.8.3.3 Surveying C.8.3.4 As-Built Field Surveys C.8.3.5 Temporary Construction Facilities for FEMA Personnel C.8.3.6 Debris Cleanup C.8.3.7 Site Grading C.8.3.8 Site Utility Infrastructure C.8.3.9 Water Distribution System C.8.3.10 Sanitary Sewers C.8.3.11 Electrical Service C.8.3.12 Roads, Surfaces and Unit Pads C.8.3.13 Group Site Construction Site Fencing C.8.3.14 Other Site Facilities C.8.3.15 Additional Site Work C.8.3.16 Group Site Construction-Related Bonds

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SECTION C.9 GROUP SITE MAINTENANCE

C.9.1 Group Site Maintenance SCOPE

C.9.2 Group Site Maintenance Requirements C.9.2.1 Group Site Maintenance Inspection C.9.2.2 Plumbing System Repair and Service

C.9.2.2.1 Domestic Water System C.9.2.2.2 Sanitary Sewer C.9.2.2.3 Clean Outs

C.9.2.3 Storm Drainage System C.9.2.4 Electrical System Repair and Service C.9.2.5 Road Repair and Service C.9.2.6 Site Clean-up Service C.9.2.7 Fence Repair and Service C.9.2.8 Grounds Maintenance C.9.2.9 Pest Control Service C.9.2.10 Storage C.9.2.11 Lawn Service C.9.2.12 De-Icing Services C.9.2.13 Snow Removal C.9.2.14 Miscellaneous Maintenance for Group Site

SECTION C.10 ........................................................................... NEW UNIT WARRANTY REPAIRS

C.10.1 Repair/Replace New Units in the Field

SECTION C.11 ................................................................................................ TASK ORDER AWARD

C.11.1 Log HOUSE Task Order Types

C.11.2 Log HOUSE Task Order Proposal Requests (TOPR) C.11.2.1 Fair Opportunity Competitions C.11.2.2 Past Performance C.11.2.3 Price Proposals

C.11.3 Log HOUSE CLINs

SECTION C.12 ................................................................... FIELD TASK ORDER REQUIREMENTS

C.12.1 Field Task Order Management (FTOM) Staff/Labor C.12.1.1 Limitations on Use of FTOM Staff/Labor

C.12.2 FTOM Travel

C.12.3 FTOM Additional Expenses (Non-travel ODCs)

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C.12.4 Contractor Field Office

SECTION C.13 ...... SITE INSPECTION EMPLOYEES AND INSTALLATION CREW RESERVE

C.13.1 Work Order Issuance Rate C.13.1.1 Private/Commercial Park Site Inspections and Commercial Park Feasibility Inspection Fluctuations C.13.1.2 Installation Rate Fluctuations

SECTION C.14 ................................................................................ ADDITIONAL REQUIREMENTS

C.14.1 Training, Exercise and Pre-event Activities C.14.1.1 Training and Exercise Events

C.14.1.1.1 Training and Exercise Event Participation/Travel C.14.1.2 Field Operations/Mission Readiness Exercise Events and Training

C.14.1.2.1 Tabletop Exercise/Annual Meeting C.14.1.2.2 HOMES Training C.14.1.2.3 Sunflower Asset Management System (SAMS) Training C.14.1.2.4 Staff Preparedness C.14.1.2.5 Screening of Potential Subcontractors C.14.1.2.6 Enhancements to FEMA Guides C.14.1.2.7 Safety Plan Development

C.14.1.3 Licenses C.14.1.4 Training Development

C.14.1.4.1 Section 508 Compliance C.14.1.4.2 Training Development – Site Inspection C.14.1.4.3 Training Development – Installation (Haul and Install) C.14.1.4.4 Training Development – Maintenance C.14.1.4.5 Training Development – Deactivation C.14.1.4.6 Training Development – Commercial Park Expansion/Group Site – Site Inspection/Site Feasibility/Site Design C.14.1.4.7 Training Development – Commercial Park Expansion/Group Site – Construction C.14.1.4.8 Training Support

C.14.1.4.8.1 MHU Installation Training – Physical Installation (Small Business Haul and Install Contractors Only – General Use) C.14.1.4.8.2 MHU Deactivation Training (Small Business Maintenance and Deactivation Contractors Only

– General Use) 291

C.14.1.5 Pre-Event Database Development C.14.1.5.1 Pre-Event Database Development – License and Non-Installation Requirements C.14.1.5.2 Pre-Event Database Development – Transportation Requirements C.14.1.5.3 Pre-Event Database Development – Potential Sub-contractors C.14.1.5.4 Pre-Event Database Development – Installation Requirements Database

C.14.1.5.4.1 Pre-Event Database Development – Installation Requirements Database Development C.14.1.5.4.2 Pre-Event Database Development – Installation Requirements Database Comparison C.14.1.5.4.3 Pre-Event Database Development – Commercial Park Database C.14.1.5.4.4 Pre-Event Database Development – Recreational Vehicle Park Database C.14.1.5.4.5 Pre-Event Database Development – State Land Database C.14.1.5.4.6 Pre-Event Database Development – Federal Land Database

C.14.1.5.5 Pre-Event Database Development – Utility Provider Database

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C.14.1.5.5.1 Pre-Event Database Development – Electrical Utility Provider Database C.14.1.5.5.2 Pre-Event Database Development – Sewer Utility Provider Database C.14.1.5.5.3 Pre-Event Database Development – Water Utility Provider Database C.14.1.5.5.4 Pre-Event Database Development – Frost Line Database

C.14.2 Determination of Security Requirements C.14.2.1 Background Investigations

C.14.2.1.1 Low Risk without Information System Access C.14.2.1.2 Low Risk with Information System Access C.14.2.1.3 Moderate Risk C.14.2.1.4 High Risk

C.14.2.2 Background Investigation Process C.14.2.2.1 Continued Eligibility and Reinvestigation C.14.2.2.2 Exclusion by Contracting Officer

C.14.2.2.2.1 Contracting Officer’s Exclusion C.14.2.3 Facility Access

C.14.3 After Action Report

C.14.4 MHU Fire Sprinkler System C.14.4.1 Requirements

C.14.4.1.1 General

C.14.5 Event Specific Site Safety and Health Plan C.14.5.1 Commercial Park Expansion, Group Site Construction and Difficult Single Unit Installation Site Safety and Health Plans

C.15 CONTRACTOR FIELD HOUSING

C.15.1 Contractor Field Housing Life Cycle Phases C.15.1.1 Contractor Field Housing Initiation

C.15.1.1.1 Contractor Field Housing Initiation – Design C.15.1.1.1.1 Ablution C.15.1.1.1.2 Waste Water C.15.1.1.1.3 Solid Waste Collection and Disposal (Dumpsters)

C.15.1.1.2 Contractor Field Housing Initiation – Mobilization C.15.1.1.2.1 Site Preparation C.15.1.1.2.2 Mobilization Schedule

C.15.1.2 Contractor Field Housing Operation C.15.1.2.1 Operation Schedule

C.15.1.3 Contractor Field Housing Demobilization C.15.1.3.1 Demobilization Schedule

C.15.2 Contractor Field Housing Land Lease

C.15.3 Contractor Field Housing Safety

C.16 FEES FOR WORKING ON TRIBAL LAND

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Table of Revisions

Version Date Revision AA 6/30/2017 Initial Solicitation AB 8/18/2017 Responses to Questions and

General Clean-up

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SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE

WORK STATEMENT

Section C.0 Version Control/Version Definition

During the life of this contract, FEMA anticipates that there may be changes in requirements. To ensure that government staff and contractors are aware of the most current version and so that all concerned will be able to identify which version is more recent the following version identification will be implemented.

The version identifier will use a two letter designation. The first letter identifies the major revision the second letter identifies a minor revision. FEMA anticipates that during the life of a contract only the minor revision will change. The version identifier is located in the footer located on each page.

This version of Log HOUSE is identified with the major revision designator of A. The minor version identified is A. If a minor revision is made the minor designation will change to B.

This version of this requirement is designated:

AA

Any changes made to these requirements will be designated as follows:

AB for the first change AC for the second change Etc.

Section C.1 General Management and Administration

C.1.1 SCOPE

The contractor shall furnish all management, supervision, personnel, equipment, materials, transportation, and supplies necessary to perform services within the Contiguous United States (CONUS) as defined by this Performance Work Statement (PWS) for the Federal Emergency Management Agency (FEMA). In addition to FEMA’s Stafford Act authorities this contract may be used for any additional work approved by FEMA including missions funded through the Economy Act and/ other appropriate funding transfer documents.

C.1.1.1 Contract Type

The Logistics Housing Operations Unit Installation, Maintenance and Deactivation (LOGHOUSE) Contracts are a hybrid (firm fixed prices and time and materials) that includes services and construction. Section C contains the areas of work that will be identified specifically as either services or construction. Some parts of Section C may be applicable to both services and construction. All other sections of the contract that are applicable to the identified parts of Section C shall have the appropriate terms, conditions and clauses applicable. The parts of

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Section C that are construction include:

• Section C.2.4.2 Staging Area Feasibility, Improvement, Design, and Construction;

• Section C.4.5 Semi-Permanent/Permanent Construction;

• Section C.7 Commercial Park Expansion Feasibility, Design and Construction; and,

• Section C.8 Group Site Feasibility, Design and Construction.

The remainder of Section C contain work that are services unless it specifically relates to Section C.2.4.2, Section C.4.5, Section C.7 or Section C.8.

The majority of the CLINs are Fixed Price with negotiation occurring when enough information is available. Non-Fixed Price CLINs are for reimbursement of actual expenses incurred imposed by an outside source such as a local government or utility provider. The expenses identified as being reimbursable will be reimbursed at the actual expenses incurred without fees; general and administrative expenses or other overhead or burdened rate.

C.1.2 Mission

FEMA is authorized to provide disaster assistance to individuals and households for emergencies, major disasters, and Incidents of National Significance under the Robert T.

Stafford Disaster Relief and Emergency Assistance Act, as amended and Related Authorities.

Per that authorization, this PWS applies for the Federal Disaster declaration that includes Individual Assistance referenced in Manufactured Housing Unit Mission Service Contract Operational Performance Expectations (MHUM SCOPE) (See Section J, Attachment J.1). In addition there will be a version of the MHUM SCOPE that is titled Permanent Manufactured Housing Unit Mission Service Contract Operational Performance Expectations (PMHUM SCOPE) (See Section J, Attachment J29). J.29). The MHUM or PMHUM SCOPE is a snapshot of a Manufactured Housing Unit (MHU) mission as it is known at the time that FEMA requests contractors submit proposals for a task order. The complete mission parameters are not known at the start of an MHU mission as the needs of the disaster survivors cannot be fully assessed.

Changes to the MHU mission will occur throughout the duration of the mission. Changes can include: additional counties being added to the disaster declaration; the mix of private, commercial and group site MHU installations; and the length of the mission. For the rest of this contract the term MHUM SCOPE shall be used to represent both the MHUM SCOPE and the PMHUM SCOPE for whichever is appropriate for the mission being proposed.

C.1.2.1 .1 Mission Location

The center point of operation is the FEMA/Joint Field Office (JFO)/Area Field Office (AFO), which will be the initial reporting office for the housing mission. The location of the JFO/AFO is included in the MHUM SCOPE.

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C.1.1.2.2 Mission Description

The contractor shall support the Government’s Manufactured Housing Unit mission. The mission may include: the transportation of MHUs from a Manufactured Housing Storage Site (MHSS) to a FEMA forward Manufactured Housing Staging Area (MHSA); the construction, operation of and/or staffing of a staging area; the transportation of MHUs to be installed on private sites, commercial sites, FEMA developed groups sites, and/or other alternate sites; installation and maintenance of the MHUs; and deactivation and transportation of used/unneeded MHUs to a FEMA designated storage site or other locations specified by FEMA.

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C.1.2 Scope

The contractor shall furnish all management, supervision, personnel, equipment, materials, transportation, and supplies necessary to perform services within the Contiguous United States as defined by this Performance Work Statement (PWS) for the Federal Emergency Management Agency (FEMA). In addition to FEMA’s Stafford Act authorities this contract may be used for any additional work approved by FEMA including missions funded through the Economy Act and/ other appropriate funding transfer documents.

C.1.3 C.1.3 Phases of Operation/Required Availability

C.1.3.1 Phases of Operation

MHU mission task orders issued under this contract shall be awarded for a fixed period of time.

All MHU missions regardless of the mission’s length shall have three phases:

• Phase- In

• Operational Period

• Phase- Out

Phase-In is defined as the time between task order award and the first contractor’s arrival at the JFO to prepare the location for the time they are required to perform the first work order. The Operational Period is defined as the timeframe where the contractor performs activities that assist FEMA in the Agency’s MHU mission. Phase-Out is defined as the end of a mission when the contractor has completed the mission and depart the Area of Operation.

C.1.3.2 Required Availability

Required availability is defined as the contractor having adequate and appropriate staff that is able to perform each of the requirements of the applicable sections of the contract. If the contractor chooses to have staff available earlier, all expenses associated with that early deployment will be borne by the contractor. Time extension requests or delays in arrival must be approved in advance, in writing, by the CO. (See Section J, Attachment J.28)

C.1.4 Performance Clock/Operational Day

The calendar day a work order is issued is day zero. Any day where a task can be worked for at least half (1/2) the hours available to work the task for that day shall be counted as a work day.

NOTE: The receipt of this deliverable is determined by the COR’s timestamp either electronic or physical.

C.1.34.1 Stopping the Clock

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Clock stops are at the discretion of the COR. Once the COR approves the clock stop, the time lapse during the clock stop may not count against the contractor’s performance requirement for the deliverable. Stopping the clock will be used as part of the calculations for contractor performance as defined in Section E. Justification for Stopping the clock stops whenis a request from the contractor to the Government to turn the performance clock off for delays that are outside of the contractor’s control Due to the nature of the work, circumstances may occur that are, beyond the contractor’s control, which will hinder the completion of a work order within the timeframe required. Examples of stopping the clock include waiting for the local utility to provide electricity or waiting for the local Authority Having Jurisdiction (AHJ) to provide a required permit. When such issues are encountered, the contractor may request that the time performance clock be stopped until such time as the issue is no longer a factor. In order to accommodate a clock stop request, the contractor shall make such request in writing (either hard copy or email) to the COR to include the work order number, the type of work order, the reason to stop the clock, and the anticipated length of the clock stop. If there are known pre-defined issues that would hinder the completion of a work order within the timeframe required, the contractor may request a modification to the task order in advance for the time performance clock to be stopped for these issues should they occur. Once the COR approves the clock stop, the time lapse during the clock stop may not count against the contractor’s performance requirement for the deliverable.

When the issue required a clock stop has been resolved, the contractor shall notify the COR, in writing, and request that the clock be restarted. Clock stops are at the discretion of the COR. If the COR makes this determination notification documented in writing to the contractor and the Contracting Officer. If clock stop system is abused (excessive, unwarranted or improper usage), the COR may determine that there will be no additional clock stops during the period of performance for the subject task order or the subject work order. Stopping the clock is a request from the contractor to the Government to turn the performance clock off for delays that are outside of the contractor’s control.

C.1.45 Projected Workload

The projected workload and relevant sections of the PWS for a task order are provided in the MHUM SCOPE (See Section J, Attachments J.1). Required services may include: the transportation of MHUs from the Manufactured Housing Storage Site (MHSS) to the Manufactured Housing Staging Area (MHSA); the construction, improvement, operation and/or staffing of a staging area; the transportation of MHUs to private sites, commercial sites, FEMA developed group sites, and/or other alternate sites; Semi-Permanent/Permanent; installation and maintenance of the MHUs; and deactivation and transportation of used/unneeded MHUs to a FEMA designated storage site or other location specified by FEMA.

Expected timelines and operational requirements for the provision of services specified by the MHUM SCOPE (See Section J, Attachment J.1) and in this contract are included in this PWS and

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Section F: Deliveries or Performance. However, the contractor is responsible for supporting any Government changes to the contract schedule. The Government will attempt to provide the contractor with advanced notice of any changes to the schedule in writing; however, due to the mission the Government may not be able to provide said notice.

C.1.56 Contractor Furnished Property

C.1.56.1 Contractor Furnished Property -– JFO

The contractor shall be responsible for providing all facilities, office equipment, and materials which are not provided as Government Furnished Equipment (GFE), as necessary to fulfill the requirements of the contract. This includes any collateral equipment, such as calculators, computers not connected to the FEMA network server, copy machines, and consumable and general office supplies. The Government will not pay for any office equipment or materials purchased for use by the contractor.

C.1.56.2 Contractor Furnished Property – Contractor Field Office

If required by FEMA, and approved in writing by the CO, the contractor mayshall establish a field office within the disaster area of operation. , if space is limited or unavailable for the contractor at the Joint Field Office. Prior to establishing a field office, the contractor shall provide the COR with a complete list of items required to determine need and costprice reasonableness. Contractor furnished property includes the facility, office equipment, internet and telephone connections. Any increase to the initial list of items shall be approved in advance by the COR. Approved items shall be billed to a single CLIN and shall include receipts. The contractor shall provide FEMA with work space as directed by the CO.

Payment for work completed under this section is CLIN # 0008BE.

C.1.67 Contractor Minimum Qualifications

The contractor shall provide professional, courteous, and timely services, activities, and management to ensure that all work identified in this PWS is completed. This includes incorporating customer service into operations, where appropriate, as well as employing a flexible and transparent performance management system that includes performance measures of contractor staff, subcontractors, and other representatives. The contractor is responsible for providing personnel who can pass a background investigation, in accordance with Homeland Security Presidential Directive 12 (HSPD 12), for activities that require FEMA badges and/or access to FEMA facilities and equipment (i.e. computers, networks).

C.1.78 Performance Evaluation Meetings

The contractor’s Field Task Order Manager shall meet with the CO or COR and other Government Personnel to review contractor performance. Conversely, the contractor may request performance

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C.1.89 Electronic Data Interchange

The contractor may be tasked to provide support for capturing, consolidating, and transferring information to update FEMA’s Housing Operations Management Enterprise System (HOMES).

All Contractor staff requiring access to HOMES (or its successor program or other programs adopted by FEMA) and other Government computer systems must pass a background investigation and be able to obtain a security badge, in accordance with Homeland Security Presidential Directive 12 (HSPD 12). Other items that the contractor shall provide to the government in electronic form are the appropriate deliverables as listed in Section F.

C.1.9 General Requirements

C.1.9.1 General Area Feasibility, Improvement, Design and Construction

C.1.9.1.1 General Area Feasibility

C.1.9.1.1.1 Tier One Site Assessment

Tier One Site Assessment is a windshield identification of available land for site development.

A report shall be generated and submitted to the COR that includes but is not limited to: Site Photo(s), Site Name, Site Location, and County where the site is located, GPS Coordinates at the street, Site Characteristics that include site vegetation cover, Current and Past site use, Wetlands visual inspection, Site Utilities that include the availability and distance of water, sewer and power sources, identify local Zoning, Site Pros that outline the positive features and advantages of using the site, Site Cons that point out the negative features that would pose a challenge to construction, Site Size, Number of MHUs that can be placed on the site, and Owner Contact Information. Include a section as to the feasibility or infeasibility of using the site.

C.1.9.1.1.2 Flood Plain Evaluation

Use local floodplain information and Flood Insurance Study (FIS) maps to determine what floodplain designation covers the identified site. Under no circumstances shall a contractor install an MHU within a floodway or coastal high hazard area (otherwise known as “V” Zone).

Generate a report and submit to the COR within the timeframe specified in Section F: Deliveries or Performance, Area #44.

C.1.9.1.1.3 Route and Access Evaluation

Route and access to the site shall be an integral part of the planning and decision making process when considering site development and operation. The ease of bringing MHUs into and out of the site, and placing them there in a secure and safe environment is of primary importance.

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Contractor shall identify distances to the nearest infrastructure and highways to address the needs of FEMA and ultimately the affected residents.

C.1.9.1.1.3.1 Road/Access Preparation

Route and access to the site shall be an integral part of the planning and decision making process when considering staging area development and operation. The ease of bringing MHUs into and out of the site, and installing them there in a secure and safe environment is of primary importance. As directed by the COR, The contractor shall widen private access roads, grade, install culverts, widen cattle guard (i.e. cribbing), install temporary bridges, clear and remove any debris and any other necessary work to make ingress/egress feasible prior to manufactured home transportation to private/commercial site. Mats shall be kept on-board the transport and considered for use by the contractor before other more extreme access method(s) (i.e. cribbing and temporary bridge). Any specialized equipment shall be proposed to the COR as part of the site inspection process.

Contractor shall identify distances to the nearest infrastructure and highways to address the needs of FEMA and ultimately the affected residents...

C.1.9.1.1.4 Tier Two Site Assessment and Report

Verify land ownership, verify that the utilities observed during the Tier One Assessment are adequate in supporting the site operation, or outline what shall be accomplished for the utilities to be adequate. Establish the Base Flood Elevation for site.

C.1.9.1.1.5 Environmental Planning and Historic Preservation Support NEPA

1. FEMA frequently conducts environmental and historical preservation review through completion of an expedited Environmental Assessment (EA). This is a National Environmental Protection Act (NEPA) documentation process that examines a wide variety of potential impacts on environmental and historic resources and addresses the possible presence of hazardous materials and natural hazards. The NEPA process also requires public input into the site selection process.

2. FEMA may task the contractor with assisting with the documentation of the environmental clearance of the site area. Generate a report and submit to the COR per the established timeline in Section F, Area #46. Once complete and reviewed, FEMA would approve and sign the environmental clearance, usually an EA.

a. The contractor may be tasked with the following: reviewing the site for compliance with a wide variety of environmental/historic preservation laws, policies, and executive orders such as the National Historic Preservation Act, Endangered Species Act, Executive Order 11988 (Floodplain Management), C-Version AA

Executive Order 11990 (Protection of Wetlands), and Executive Order 12898 (Environmental Justice).

b. Coordinating with Federal, Tribal, State and local environmental and historic preservation officials and organizations to provide information on the selected site.

c. Gathering information such as the site address and latitude/longitude in decimal degrees, drawings that show the boundary of the proposed site area and how the site relates to its surroundings, topography, photographs of the entire site and any structures on the site (photos shall provide an understanding of the 360 degree view of the site), endangered species lists (if any), identifying any special resources such as wetlands, and past uses of the land.

d. Compiling copies of other relevant information such as existing environmental assessments, remediation reports, permits, historic property designations or surveys, or archaeological surveys.

i. Generate a report addressing the items needed for a comprehensive environmental assessment and not otherwise included in other CLINs.

This will include research and investigations into endangered species and wetlands. The report is to include information such as the site address, latitude/longitude in decimal degrees, drawings that show the boundary of the proposed staging area site, and how the site relates to its surroundings, topography, photographs of the entire site, any structures on the site, and special resources on the site, such as woodlands.

C.1.9.1.1.5.1 Historic Preservation Survey

Conduct research on each site in accordance with preservation laws, policies, and executive orders such as the National Historic Preservation Act. Coordinate with Federal, Tribal, State, and local environmental and historic preservation officials and organizations to obtain information on the selected site(s). Compile copies of historic property designations or surveys, or archaeological surveys.

C.1.9.1.1.5.2 Environmental Database Search

Conduct a database search on each site to identify past uses of the site, any existing remediation reports, and any information related to potential hazardous materials.

C.1.9.2 Conceptual Design Package

At the direction of the COR, the design process will commence. The coordinating CLIN covers all design activities and shall not exceed 25 percent design. This is defined as a rough layout with utilities, transportation rights of way, staging and operations locations, as well as an estimate of site preparation (quantity take-off) and an order of magnitude estimate to allow the

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FEMA team to prepare for funding support. The contractor shall provide to the COR three copies and a pdf version of a completed conceptual design package within two (2) operational days after site approval. The Conceptual Design Package shall consist of a conceptual layout overlaid on an aerial photo. The layout will include staging locations, operations space, maintenance and management locations, road locations, utility corridors, and other features as requested by

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FEMA. Other deliverables include the preliminary quantity take-off and an order of magnitude cost estimate.

C.1.9.2.1 Design Considerations

The contractor shall design the sites to effectively utilize the full capacity of each site, and account for disaster-specific requirements as defined by FEMA. The following items will be taken into consideration:

1. Each staging area site shall be designed as a stand-alone package.

2. Work shall be scheduled to meet the required deadlines. Phasing of construction may be requested if deemed necessary.

3. Work may be performed simultaneously at multiple sites to meet schedule requirements, including staging areas, commercial park expansions, group sites and private sites.

4. Local fire code may dictate allowable distance between staged units.

5. If a staging area site is to be constructed on a plot of land that has an existing approved utilization plan, use the designated utility corridors to the extent possible, and align the design accordingly.

6. Supporting calculations for the drainage, power, and lighting shall be submitted.

7. Site lighting shall include dusk to dawn lighting and provide one-foot candle lighting along work areas and roadways.

8. The site shall be graded to be free draining for a 10 -year storm event or to meet local requirements. The drainage plan shall include storm water retention or detention ponds if required by the Authority Having Jurisdiction (AHJ).

9. Local requirements are to be taken into consideration for zoning, buffer areas, tree preservation areas, and other conservation areas.

10. Ensure that the number and location of fire hydrants are appropriate and conform to the local, State, and the National Fire Protection Association (NFPA) code. The most

11. stringent code shall govern. The road layout shall also meet the standards of the local fire officials.

12. All ingress and egress roads shall have a grade sufficient to allow trailer access.

Consideration shall be given to setbacks required by local authorities.

13. A traffic control plan shall be included at each level of design to address both interior traffic and access onto and from public roads. Multiple ingress and egress routes to the site may be provided.

14. Security planning shall be included at each level of design, possibly including fencing, gates, and security personnel support structures.

15. Site management considerations shall also be included at each level of design...

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C.1.9.2.2 Requirements Meeting

1. The contractor shall meet with the Government to review and define staging area site requirements at the time that the Government exercises the option to design and build a staging area site.

2. The contractor shall assist the Government in defining stakeholders, such as State and local governments, land owner, and utility providers who may have an interest in the outcome of the staging area design.

3. This meeting shall provide the basis for the conceptual design package that the contractor submits to the Government, and can be utilized to facilitate necessary site approvals.

C.1.9.2.3 Conceptual Design Package- Redesign

During the conceptual design process FEMA may request that the contractor redesign the site to include changes. If FEMA requests a redesign and such redesign is not necessitated by the fault of the contractor, the contractor shall complete the work within the timeframes and performance requirements that are mandatory for the conceptual design.

C.1.9.2.4 50 Percent Design Package

At the direction of the COR, the design process will continue. The 50 percent design shall include an update of all documents submitted for the conceptual design. The appropriate CLIN includes site surveys for purposes of identifying the topography and boundaries for preparing the design. The survey shall be submitted as a separate document as part of the 50 percent design package. The appropriate CLIN also includes other deliverables such as the preliminary project schedule.

1. The contractor shall submit three copies and a pdf version of the 50 percent design package to the COR within four (4) operational days of FEMA’s approval of the conceptual package for site development.

2. The contractor shall work with FEMA to coordinate preliminary design approval with State and local officials.

3. The contractor shall provide to the COR the following in the 50 percent design package for each site:

a. Construction Timeline and Milestones,

iv. Site development timeline,

v. Critical path,

vi. Projected baselines and daily percentages of work to be completed,

b. Drawings. The drawings are to include all existing and proposed physical improvements to the property, including, but not limited to:

• Specified infrastructure drainage control plan, traffic signs, pavement striping, street lighting, and fencing.

• Erosion and sediment control plan including retention ponds, water bodies, natural features and amenities, 100 year flood contours, and easements.

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• Buffer areas, tree preservation areas, conservation areas, existing buildings and structures.

c. Other submittals,

• Other milestones and timelines,

• Points of contact for all Federal, State and local permitting and regulatory authorities required to participate or provide information for this task.

• Status of anticipated permits required, or copies of letters exempting this project from permit requirements.

• Specifically identify costs of add-on features for evaluation purposes. Make cost saving recommendations as appropriate.

C.1.9.2.5 50 Percent Design Package - Redesign

During the design process FEMA may request that the contractor redesign the site to include changes. If FEMA requests a redesign and such redesign is not necessitated by the fault of the contractor, the contractor shall complete the work within the timeframes and performance requirements that are mandatory for the 50% design.

C.1.9.2.6 100 Percent Final Design Package

This CLIN will be used if the decision is made to proceed with a 100 percent design. This CLIN covers all design activities as outlined under the contract for 100 percent design package.

The 100 percent design package shall include an update of all documents submitted for the 50 percent design package. This CLIN also includes project schedule deliverables and other submittals.

1. The contractor shall submit the 100 percent design package to the COR within two (2) operational days of the approval of the 50 percent design package (See Section F, Area #52). This design package consists of the final coordinated design and support plans and information. This will include all Federal, State, and local approvals.

2. The COR, and other representatives determined by FEMA, as well as State and local officials shall review the design package with the contractor. The contractor shall take note of any comments and recommendations, incorporate them into the design, and proceed with the final coordinated (100%) design. The contractor’s final drawings shall be sealed by a professional engineer who is licensed to practice in the State where the site will be constructed. Three full-size copies, three half-size copies, a pdf, and vector version of the design shall be submitted. Electronic copies of the pdf and vector versions shall be delivered to both the CO and the COR. The Vector version is defined as Microstation as well as AutoCAD.

3. The phasing strategy and schedule shall be submitted with the 100 percent design for Government review.

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4. The contractor shall not proceed with the construction until the CO provides a Notice to Proceed (NTP).

5. The contractor shall provide to the COR the following in the 100 percent design package for each site:

a. Construction Timeline and Milestones. Project schedule timeline, with tentative start date (tentative until NTP issued).

b. Risk Management Plan. The contractor, in addition to providing a project schedule with critical path identified, shall analyze their future activities and note key milestones, processes, or events that threaten the schedule. Milestones such as ordering of product, deliveries, preparation of project area for subcontractor mobilization, expected weather events, and utility notification and connection are examples of critical milestones that may not be on the critical path, but could impact the progress or perceptions of progress. These factors shall be listed in matrix or narrative documents, in the format of Activity – Challenge – Discussion – Resolution/Action as the project Risk Mitigation Plan.

Include a section in the plan for consideration of risks to personnel and property due to safety considerations. In the event that the project schedule shows a delay to the work in progress, the contractor shall provide the COR, within 24 hours of the request, a plan that shows how the schedule will be recovered.

c. Quantities for Construction. Based on the definable features table in Section J: Attachment J.27, the recommended items for quantity take off are shown, but not limited to, those listed in the table.

d. Cost…