LogHouse SECTION B 18AUG2017 TRACK CHANGES.pdf

Section B

HSFE80-17-R-0005

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Table of Contents Contents

Table of Contents Table of Revisions

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

B.2 MINIMUM AND MAXIMUM ORDERING LIMITATION

B.2.1 MAXIMUM ORDERING LIMITATION FULL AND OPEN AWARDS

B.2.2 MAXIMUM ORDERING LIMITATION SMALL BUSINESS SET ASIDE FOR HAUL

AND INSTALL AWARDS

B.2.3 MAXIMUM ORDERING LIMITATION SMALL BUSINESS SET ASIDE FOR

MAINTENANCE AND DEACTIVATION AWARDS

B.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

B.4 ITEMS TO BE ACQUIRED

B.5 CONSIDERATION and PAYMENT –FIXED-PRICE

B.6 CLIN BIDDING

B.7 CLIN TABLE DEFINITIONS

B.8 CLIN FUNDING

B.9 CONTRACT TYPE

B.10 ADDITIONAL WORK APPROVAL

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Table of Revisions

Version Date Revision AA 6/30/2017 Initial Solicitation AB 8/18/2017 Responses to Questions and

General Clean-up

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SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

See CLIN Table, Attachment 1 (Pricing)

B.2 MINIMUM AND MAXIMUM ORDERING LIMITATION

The contract minimum for each contractor is be awarded as a task order for yearly training as described in Section C.14.1. The maximum for each contractor receiving an award under the

Full and Open solicitation is $500M for the base year and all option periods, if options are exercised. Full and Open contractors shall be able to perform any and all work defined under this contract. The contract maximum is not a contractual guarantee.

B.2.1 MAXIMUM ORDERING LIMITATION FULL AND OPEN AWARDS

The contract maximum for each contractor receiving an award under the Full and Open solicitation is $500M for the base year and all option periods, if options are exercised. Full and

Open contractors shall be able to perform any and all work defined under this contract. The contract maximum is not a contractual guarantee.

B.2.2 MAXIMUM ORDERING LIMITATION SMALL BUSINESS SET ASIDE FOR

HAUL AND INSTALL AWARDS

The contract maximum for each contractor receiving an award under the Small Business Set

Aside for Haul and Install solicitation is $160M for the base year and all option periods, if options are exercised. The contract maximum is not a contractual guarantee.

B.2.3 MAXIMUM ORDERING LIMITATION SMALL BUSINESS SET ASIDE FOR

MAINTENANCE AND DEACTIVATION AWARDS

The contract maximum for each contractor receiving an award under the Small Business Set

Aside for The Maintenance and Deactivation solicitation is $70M for the base year to include all option periods, if options are exercised. The contract maximum is not a contractual guarantee.

B.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1) $50,000 for Small Business Maintenance and

Deactivation contractors, 2) $100,000 for Small Business Haul and Install (H&I) contractors, or 3) $500,000 for Full and Open contractors, the Government is not

B-4 obligated to purchase, nor is the contractor obligated to furnish, those supplies or services under the contract.

b) Maximum order. The contractor is not obligated to honor –

1) Any order for a single item in excess of the requirements in section C.11 Task Order

Award;

2) Any order for a combination of items in excess of the requirements in section C.11

Task Order Award; or

3) A series of orders from the same ordering office within five (5) days that together call for quantities exceeding the limitation in subparagraph (b) (1) or (2) of this section.

c) If this is a requirements contract (i.e., includes the Requirements clause at subsection

52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the contractor if that requirement exceeds the maximum order limitations in paragraph (b) of this section.

d) Notwithstanding paragraphs (b) and (c) of this section, the contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within two (2) calendar days after issuance, with written notice stating the contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

B.4 ITEMS TO BE ACQUIRED

The contractor shall furnish all personnel, facilities, equipment, material, supplies, and services

(except as may be expressly set forth in this contract and Task Orders as furnished by the

Government) and otherwise do all things necessary to, or incidental to, performing and providing the items as required by the contract.

B.5 CONSIDERATION and PAYMENT –FIXED-PRICE

a) Total payment(s) will be made upon the satisfactory completion and Government acceptance of all requirements under the contract.

b) Supplies may be ordered at any time during the effective period of performance. Task

Orders will be issued in accordance with the Section G.5; clause entitled "Task Order

Procedures." The aggregate dollar amount/quantities of all Task Order funding

B-5 obligations shall not exceed the maximum order amount of this contract as specified in the Section B.2 "Minimum and Maximum Ordering Limitation".

B.6 CLIN BIDDING

There are three areas during the period of performance where the contractor proposes Contract

Line Item Number (CLIN) pricing.

1. CLINs that are identified with the letters CON (Contract Level CLIN) are bid at the submission of contract proposal. CLINs that are identified as CON may be adjusted downward when a task order proposal is submitted. Contractors may choose to bid a lower price as part of a task order proposal response for these CLINs. However, these

CLINs cannot be increased over the contract bid price.

2. CLINs that are identified with the letters TO (Task Order Level CLIN) are bid at the time of task order proposal once the area of operation has been provided. FEMA believes that there is a potential for these CLINs to be significantly affected by geographic and performance factors. Because of this FEMA will not require the contractor to provide pricing until the area of operation has been provided as part of a task order proposal request.

3. Proposals and price negotiations for CLINs that are identified with the letters WO (Work

Order Level CLIN) are submitted with the contractor’s proposal in response to a work order. FEMA has reviewed the ability for a contractor to provide advanced pricing either at the contract level or the task order level for certain CLINs and has determined that it is not in the government’s best interest to require the contractor to provide a fixed price cost. For CLINs where it is not in the government’s interest to have prices fixed at the contract or task order level, the government will allow the contractor to propose a fixed price after the contractor has an opportunity to review the work required for a specific task. These are CLINs that are identified with the letters WO. The contractor is able to review the work requirements and shall submit a price proposal to the CO or COR for approval or negotiation. Once the price for a CLIN has been accepted by the

Government, that price becomes a firm fixed price (FUP) for that work.

B.7 CLIN TABLE DEFINITIONS

The following provide definitions for the Contractor Classifications:

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Full and Open – This category is for offerors that have not been awarded contracts under the

Small Business Set-Asides. These contractors provide the full scope of services available under the Log HOUSE contract.

Small Business Haul and Install – This category is for offerors that are submitting proposals in response to the Haul and Install section of the solicitation. Offerors must be a Small Business as defined by the FAR (Refer to FAR Subpart 19.3–Determination of Small Business Status for

Small Business).

Small Business Maintenance and Deactivation – This category is for offerors that are submitting proposals in response to the Maintenance and Deactivation section of the solicitation.

Offerors must be a Small Business as defined by the FAR (Refer to AR Subpart 19.3–

Determination of Small Business Status for Small Business).

The following provide definitions for the columns and acronyms used in the CLIN table:

CLIN – the Contract Line Item Number (CLIN) which defines a general category of work.

CLIN Title – the descriptive name provided for each CLIN and Sub-CLIN.

Description – the text description provided for each CLIN and sub-CLIN.

Value of Issue – The Value of Issue is not to exceed for all CLINs.

Not to Exceed (NTE) – The task order award will establish the total in dollars and/or unit quantity for each CLIN. This establishes the CLIN ceiling.

Type – describes the type of funding used for the CLIN (e.g., FUP, Cost Reimbursable).

Actual – Actual Costs incurred when a contractor purchases an item required for the contract, such as a permit issued by an authority having jurisdiction or an insurance bond.

Fixed Unit Price (FUP) Firm Fixed Price (FFP) – The fixed price for a defined portion of work for the unit of issue. FUP includes all associated costs with performing the work.

Unit of Issue – the quantity or unit of work performed or services rendered by the contractor that is used as the multiplier when calculating the total cost for a CLIN.

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EA – Cost Per Each

MI– Cost Per Mile

LF – Cost Per Lineal Foot

Weekly- Cost Per Week

Monthly – Cost Per Day

Daily – Cost Per Day

FEMA Rates – FEMA Established Rates

Time Negotiated – is the indicator as to when FEMA will ask the contractor for a firm fixed price proposal for a specific type of work.

Contract (CON) – CLINs that are identified as CON are priced when the contract is awarded with the contractor proposing CLIN prices as part of the required proposal for the base contract. Contractors can propose lower prices for CON CLINs at the time of a task order proposal; however, the CON CLINs cannot exceed the price that is part of the base contract award. Contractors can provide lower price for CON CLINs when proposing for a TO.

Task Order (TO) – CLINs that are identified as TO’s are priced during the task order proposal process. The TO CLINs become fixed at time of task order award. CLINs at the

TO level provide more detail regarding geographic location, size and scope of a specific mission.

Work Order (WO) – CLINs that are identified as WO are priced during the work order proposal process (when the contractor provides an estimate for the effort required by the work order). The WO CLINs become fixed when the work order is issued to the contractor.

Annuals (ANN) – CLINs that are identified as ANN are priced as part of the annual TO for preparedness and training.

Sub-CLIN – indicates the sub CLIN number for the base year and each option year. The Base year is identified with a leading zero each option year is identified with the option year as the leading digit.

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The following provide definitions for the terms and acronyms used in the CLIN table:

Price – is the fixed price for the base year and each option year for contract level sub-CLINs with other sub-CLINs negotiated at the time indicated in the time negotiated column.

Firm Fixed Price (FFP) – A firm-fixed price provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

The following provide definitions for the labels and acronyms used in the CLIN table:

B.8 CLIN FUNDING

When FEMA issues a task order each applicable CLIN is given a NTE dollar amount. The NTE amount is FEMA's best estimate of the amount needed by the disaster manufactured housing mission; however, during the mission FEMA may determine that funds have not been allocated in an optimal way.

The Contracting Officer’s Representative (COR) can request to the Contracting Officer (CO) to reallocate funds within the CLIN table. The CO will determine if the change is allowable. Only the CO has authority to adjust the total value of funding obligated to the contract. Any agreement for CLIN funding reallocation must be signed by the COR, the contractor’s representative and approved by the CO. The CO will forward the signed copies of the reallocation to the COR and the contractor’s representative for inclusions to their contract file.

B.9 CONTRACT TYPE

The contract type is hybrid to include Fixed Price, Cost Reimbursement, Labor Hour and Time and Material. The majority of the CLINs are Fixed Price with negotiation occurring when enough information is available. CLINs identified as Actual Cost are reimbursed at the actual cost for the Non-Fixed Price CLINs are for cost reimbursement of actual expenses incurred imposed by an outside source such as a local government or utility provider. The costs identified as being reimbursable will be reimbursed at the actual cost incurred without fees; general and administrative costs or other overhead or burdened rate.

B.10 ADDITIONAL WORK APPROVAL

FEMA recognizes that a site inspection provides an estimated quantity for additional items such as the length of utility runs. If, during an installation, the contractor’s actual requirement does

B-9 not vary more than 10% from the amount estimated in the site inspection, the contractor is not required to obtain pre-approval to continue with the installation. The COR can modify the additional work approval through a task order modification issued by the contracting officer as appropriate for the mission.

B.11 CLIN ASSIGNMENT EXPLAINATION

Full and Open contractors are assigned all CLINs as noted in the CLIN Table. Haul and Install

(Small Business Set-Aside) and Maintenance and Deactivation (Small Business Set-Aside) contractors are assigned all CLINs as noted in the CLIN Table. However, FEMA anticipates circumstances in which Maintenance and Deactivation (Small Business Set-Aside) contractors shall have the ability to perform certain installation activities, which are included in the

Maintenance and Deactivation (Small Business Set-Aside) CLIN Table.

END OF SECTION B