CNGT_RFP_Sections_H_L_M.docx

FA4890-14-R-0023

SECTION H - SPECIAL CONTRACT REQUIREMENTS

SPECIAL INSTRUCTIONS

Section H - Special Contract Requirements

COMPETITION POOLS

H-1 COMPETITION POOLS

1. Full and Open (F&O) Competition Pool.

0. The ceiling for the F&O competition pool is $TBD (TBD% of the $975M CN&GT Operations and Logistics MA ID/IQ contract ceiling).

0. The F&O Competition Pool consists of the following:

1. Large businesses that won a CN&GT Operations and Logistics award.

1. Small businesses that won a CN&GT Operations and Logistics award in the F&O Competition Pool.

0. The following may compete for tasks orders (TO) in the F&O Competition Pool, with task order awards counting against the $TBD F&O Competition Pool ceiling:

2. All CN&GT Operations and Logistics Contractors in the F&O Competition Pool as addressed in paragraph H-1(a) 2) above.

2. Small Businesses that elected to compete in both the F&O and SB Competition Pools at the CN&GT Operations and Logistics ID/IQ level and won an award in the SB Competition Pool with the option to compete on TOs solicited in the F&O Competition Pool (see paragraph H-1 (b)2) below).

1. Small Business (SB) Competition Pool.

1. The ceiling for the SB Competition Pool is $TBD (TBD% of the $975M CN&GT Operations and Logistics MA ID/IQ contract ceiling).

1. The SB Competition Pool consists of Small Businesses that won a CN&GT Operations and Logistics award in the SB Competition Pool.

1. All CN&GT Operations and Logistics Contractors in the SB Competition Pool may compete for TOs in the SB Competition Pool, with TO awards counting against the $TBD SB Competition Pool ceiling.

1. Small businesses addressed in paragraph H-1 (a) 2) ii) above may NOT compete for TOs in the SB Competition Pool.

1. A Contractor that qualified as a small business in the SB Competition Pool will retain its eligibility to compete for TOs in the SB Competition Pool regardless of whether it loses its small business size status in accordance with the CN&GT Operations and Logistics NAICS due to growth, graduation or re-certification; however, a Contractor’s small business status will be lost due to any mergers with or acquisitions by a large business.

Any TO with an annual estimated value at or below $TBD will be set-aside for award in the SB Competition Pool. For TOs with an annual estimated value above $TBD, the Contracting Officer will conduct an analysis, based on TO requirements, to determine if small business concerns are capable of performing the full scope of work. The Contracting Officer will then make a determination as to whether or not the TO should be set-aside. There will be no specific socio-economic set aside other than the SB Competition Pool.

CROSS-TEAMING

H-2 CROSS-TEAMING

Cross-teaming is a teaming arrangement in which Prime Contractors participate as a subcontractor/team member with another prime or team member/subcontractor and/or subcontracts/teams with more than one Prime Contractor. Any Contractor may, for example, compete to be the prime for one team and a subcontractor for another team. It is the Government’s policy to recognize the integrity and validity of Contractor team arrangements and to not restrict the market, provided the arrangements are identified and company relationships are fully disclosed in an offer or, for arrangements entered into after submission of an offer, before the arrangement becomes effective. The Government will not normally require or encourage the dissolution of Contractor team arrangements.

ORGANIZATIONAL CONFLICTS OF INTEREST

H-3 ORGANIZATIONAL CONFLICTS OF INTEREST

The Contractor shall maintain an Organizational Conflict of Interest (OCI) Plan to reduce the likelihood of an actual or perceived OCI. In order to prevent OCI under this contract or any orders issued under this contract, guidance in this clause will apply to eliminate:

1. Conflicting roles which might bias a Contractor's judgment or objectivity

1. An unfair competitive advantage to a Contractor

1. The appearance of an unfair competitive advantage

Parties recognize Contractors will play a very visible and responsible role in fulfilling a broad spectrum of A&AS requirements. In that capacity, Contractors may have access to information that is not available to the public, which:

1. may give a Contractor an unfair competitive advantage; and/or

1. Creates an appearance that a Contractor has an unfair competitive advantage even if no such advantage actually exists.

The technical judgment of a Contractor will often influence the systems, training, services, policy or guidance adopted by the Air Force, and a Contractor may play a key technical review role over other Contractors' work. Both the Government and all Contractors must have the utmost confidence that acquisitions are fair and that a Contractor's judgment and recommendations are objective, impartial, and independent. To avoid, neutralize, or mitigate a potential conflict of interest, the Contractor shall not, during performance of the contract, engage (as a Prime Contractor, subcontractor, supplier, or consultant) in any task order that would design, develop, implement, operate, or sustain any system or deliverable that is based on a recommended solution provided under an A&AS task order without an OCI Plan that has been approved by the Procurement Contracting Officer.

Contractors who manufacture Air Force systems or subsystems shall not be allowed to submit proposals on any A&AS task orders that involve, impact, or relate to those systems or related subsystems.

If a Contractor performing on a CN&GT Operations and Logistics Support task order assists in preparing a requirement, or provides information leading directly or predictably to the preparation of a requirement, that Contractor's parent companies, subsidiaries, and any organization with which the Contractor is affiliated through an ownership or direct financial interest shall be ineligible to participate in any competition for CN&GT Operations and Logistics Support task orders described within those requirements documents.

When performing work under this contract requires or involves access to competition sensitive information as well as possible access to proprietary technical data of other companies disclosed to the Contractor in confidence, the Contractor is required to protect such data from unauthorized use or disclosure so long as it remains proprietary. The Contractor shall be cognizant of disclosure of other Contractors' and/or Government proprietary information, including procurement sensitive information; and of restrictions on participating in development of, and then bidding on resultant requirement. For example, the Contractor may be required to perform studies that directly impact future Government requirements. In support of these studies, the Contractor may have access to certain proprietary information and data. As a result, the Contractor is precluded from working on any CN&GT Operations and Logistics Support task order as a prime or subcontract or from acting as a consultant to other Contractors for those programs resulting from the recommendations of these studies. The Contractor further agrees to: (1) protect all proprietary information; and (2) refrain from using the information for any purpose other than that to which it was furnished. The Contractor shall immediately disclose to the Contracting Officer knowledge of any prohibited or attempted use of proprietary information. The Government shall not be liable for any cost/loss resulting from the unauthorized use or disclosure of third party data by the Contractor, its employees, subcontractors, or agents.

The Contractor must thoroughly and formally educate employees on the philosophy of FAR Subpart 9.5 so that employees are disciplined in the absolute necessity of refraining from divulging proprietary data, trade secrets, confidential information or restricted data from other companies received in connection with work under this contract to any unauthorized person.

The Contractor shall require each employee engaged in any effort connected with this contract to sign a written agreement prohibiting proprietary information disclosure. This written agreement shall demonstrate that the employee will not, during their employment by the Contractor or thereafter, disclose to others or use for their own behalf, proprietary or company private information, trade secrets, confidential information, or restricted data received in connection with the work under this contract. The agreement will acknowledge the employee is trained regarding handling proprietary information and discuss penalties for violations. In addition, the agreement shall include that employees agree to prevent disclosure of such information to other Contractor employees who have no need to know the information in performance of this contract. Each employee must also agree not to accept any gratuity from any potential Government Contractors. The Contractor also agrees to adhere, as an entity, to these requirements.

The Contractor agrees to accept, and pursue to completion, all tasks identified hereunder and to ensure that its parents, subsidiaries, and affiliates do not enter into contractual agreements as Prime Contractors or first tier subcontractors which would create a conflict within the meaning of this clause, except as follows: If performance of a task could cause a conflict of interest within the meaning of this clause with a contract or subcontract held by the Contractor, its parent, subsidiaries or affiliates, which pre-existed the identification of the task to the Contractor, the Contractor must disclose the conflict of interest to the Contracting Officer. If the Contracting Officer confirms that the conflict exists, the parties will consider the alternatives available to eliminate the conflict and mutually resolve it considering the relative burdens created by the prospective solutions.

The Contractor agrees that organizations merely cooperating with the Contractor (e.g., providing information) to enable the Contractor or its agents to perform shall not be deemed as merely "participating" but shall be bound as though they are the "Contractor". This provision shall be incorporated in a manner to insure that such organizations, and their parents, subsidiaries, and affiliates, shall also be bound in all subcontracts, teaming arrangements, and other agreements calling for performance of any requirements under this contract.

If the Contractor discovers an actual or potential organizational conflict of interest not previously considered and adequately mitigated under this clause and the Government-approved OCI Plan, the Contractor shall make a prompt and full disclosure in writing to the Contracting Officer. This report shall include a description of the violation and the actions the Contractor has taken or proposes to take to mitigate and avoid repetition of the violation. The Contractor shall routinely monitor its proposed business development and shall discuss any real or perceived OCI issues with the Contracting Officer and affected customers to proactively resolve and/or mitigate those potential OCI issues. After full analysis, the Contracting Officer and the Contractor will agree on appropriate corrective action, if any, or the Contracting Officer will direct such action, subject to the terms of this contract.

OCI violations are a significant contract performance issue. Lack of adherence to the OCI Plan or this clause may have serious consequences that may include contract termination, suspension and debarment, or other appropriate remedies or administrative actions. This clause applies to all CN&GT Operations and Logistics Support task orders.

CONTRACTING OFFICER AUTHORITY

H-4 CONTRACTING OFFICER AUTHORITY

Procurement Contracting Officer (PCO) responsibilities for this contract shall reside at Headquarters Air Combat Command Acquisition Management and Integration Center, currently at 11817 Canon Blvd, Newport News, VA. The PCO is the only person authorized to approve changes in any of the requirements under this contract and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the PCO. The PCO may delegate limited Contracting Officer authority to other personnel designated as Administrative Contracting Officers (ACO) to streamline the process of contract administration and administration of TOs under this MA ID/IQ contract. In these cases, the authority of the ACO will be clearly delineated in a delegation of authority letter. A copy of the letter will be forwarded to the Contractor.

SMALL BUSINESS SUBCONTRACTING GOALS

H-5 SMALL BUSINESS SUBCONTRACTING GOALS

For large businesses in the F&O Competition Pool, the Contractor’s small business subcontracting plan shall ensure a minimum of TBD% of the total annual awarded contract value is subcontracted to small businesses. The level of participation can be obtained in any combination of vendor subcontracts, purchases, or other business arrangements. The DoD subcontracting program goals include Small Disadvantaged (TBD%), Women-Owned (TBD%), HUBZone (TBD%), and Service Disabled Veteran-Owned (TBD%). Successful Offerors’ Small Business Subcontracting Plans will be incorporated in each applicable Contractor’s CN&GT Operations and Logistics ID/IQ contract. Contractors will submit how they’ve performed compared to their goals every 6 months via the Electronic Subcontract Reporting System (eSRS) and the Government will document performance accordingly. Failure to meet or make positive progress toward meeting small business subcontracting goals may negatively impact a Contractor’s performance ratings; and may serve as justification for removal from the CN&GT Operations and Logistics contract.

INCORPORATION OF PROPOSAL

H-6 INCORPORATION OF PROPOSAL

Proposals submitted in response to the ID/IQ and/or TO solicitations will be evaluated on individual merit and the overall benefit to the Government. The offeror’s proposal is a representation of its ability to perform the duties outlined in the solicitation. If the Government identifies a significant aspect of a successful offeror’s proposal at the TO level, the Government reserves the right to incorporate those unique areas deemed beneficial to the Government into the TO contract.

ACCOUNTING SYSTEM

H-7 ADEQUATE ACCOUNTING SYSTEM / APPROVED PURCHASING SYSTEM

The Contractor shall maintain an accounting system that is adequate for determining and segregating costs applicable to this contract, when necessary. In support of those reporting requirements, the Contractor must maintain and utilize an accounting system capable of tracking workload as indicated in Sections B and G. The Contractor shall also maintain an approved purchasing system in accordance with FAR Part 44. Failure to maintain an adequate accounting system or approved purchasing system may negatively impact a Contractor’s ability to propose on TO requirements and the Contractor performance ratings, and may serve as justification for removal from the CN&GT Operations and Logistics contract. Large businesses shall note that the Cost Accounting Standards (CAS) may apply depending on the amount of any TO awarded in relation to dollar value of other Government contracts the Contractor holds. When CAS applies, large businesses should have established policies and procedures to ensure that all changes in cost accounting practices are properly disclosed to the Government along with the related cost impact when required.

ASSOCIATE CONTRACTOR AGREEMENTS

H-8 ASSOCIATE CONTRACTOR AGREEMENTS

The Contractor shall enter into Associate Contractor Agreements (ACA) for any portion of the contract requiring joint participation in accomplishment of a Government requirement as specified in individual TOs or between a TO and another contract / contract vehicle. ACAs shall include the basis for sharing information, data, technical knowledge, expertise, and/or resources essential to interaction of the CN&GT Operations and Logistics program, which shall ensure the greatest degree of cooperation to meet the terms of the contract. Associate Contractor information identified below shall be provided for individual TOs, as required.

1. Identify Associate Contractors and their relationships

1. Identify program(s) involved and relevant Government contracts of any Associate Contractor(s)

1. Describe Associate Contractor interfaces by general subject matter

1. Specify categories of information to be exchanged / support to be provided

1. Include ACA expiration date / event)

1. Identify potential conflicts between relevant Government contracts and the ACA; include agreements on protection of proprietary data and restrictions on employees

The cooperating Contactors shall provide a copy of such agreement to the Contracting Officer for review before execution of the document.

The Contractor is not relieved of any contract requirements or entitled to any adjustments to the contract terms because of a failure to resolve a disagreement with an Associate Contractor. However, the Government may assist the Contractor in the event of non-responsiveness from an Associate Contractor.

Liability for improper disclosure of any proprietary data contained in or referenced by any ACA shall rest with the parties to the agreement, and not the Government.

All costs associated with an ACA are included in the negotiated cost of this contract. Agreements may be amended as required by the Government during the performance of this contract.

The following Contractors are associate Contractors with whom agreements are required:

CONTRACTOR ADDRESS PROGRAM/CONTRACT

To be specified based on relationships that exist after award of the CN&GT Operations and Logistics contract.

DISSEMINATION OF INFORMATION

H-9 DISSEMINATION OF INFORMATION

There shall be no dissemination or publication, except within and between the Contractor and any subcontractors, of information developed under this contract or contained in the reports to be furnished pursuant to this contract without prior written approval of the Contracting Officer. No news release (including photographs and film, public announcements or denial or confirmation of same) on any part of the subject matter of this contract or any phase of any program hereunder, shall be made without written approval of the Contracting Officer. The Contractor shall pay particular notice to any distribution markings included on Government correspondence and maintain control of information to prevent improper distribution.

OTHER TERMS AND CONDITIONS CONCERNING TASK ORDERS

H-10 OTHER TERMS AND CONDITIONS CONCERNING TASK ORDERS

1. Contract Clauses: All contract clauses in the ID/IQ contract will apply at the TO level, as applicable. Any unique clauses that may apply to an individual TO may be included as determined by the local ordering office.

1. Contract Provisions: The following provisions may apply at the TO level, as required:

52.215-22 Limitations on Pass-Through Charges—Identification of Subcontract Effort (Oct 2009).

1. Task Order Cost/Price Factor: The Government may ask for a breakout of cost elements for each TO solicitation, regardless of contract type. The level of detail will be prescribed in each TO solicitation.

1. Task Order Pool of Offerors Eligible for Evaluation: For efficiency purposes at the TO level, the Government may reduce the pool of offerors eligible for evaluation. For instance, the Government may only evaluate the three lowest priced proposals for the applicable requirement, in addition to any proposals within 10% of the average of the three lowest priced proposals. The specifics will be addressed in each TO RFP.

1. Close-outs:

4. General Close-out Conditions. The Government will make every attempt to close out contracts in a timely manner. To expedite this process the Government will work with Contractors to ‘close out’ each contract year after the end of each contract year period of performance.

4. CPFF Term Contract Close-out. TOs will be closed out on an individual basis, upon agreement of final indirect rates for the period of performance of the TO. The Contractor shall forward the final voucher directly to the cognizant DCAA for final audit. DCAA will forward the voucher and the final audit to the cognizant Contracting Office, which will process it for final payment and submit it to the paying office.

1. Remedies for Breach by the Government: Contractor's sole and exclusive remedy for breach by the Government shall be termination for convenience damages, TO proposal preparation costs, TO award and/or reinstatement, if deemed feasible by the Government in its sole discretion. In no event shall the Government be liable to the Contractor for expectancy damages, including but not limited to lost profits, or consequential damages resulting from breach of this contract.

ORDERING PERIOD AND TASK ORDER PERIODS OF PERFORMANCE

H-11 ORDERING PERIOD AND TASK ORDER PERIODS OF PERFORMANCE

The period from 23 December 2015 through 22 December 2022 is considered the CN&GT Operations and Logistics ID/IQ contract ordering period. For specifics on ordering, see Section I, clause 52.216-18 (Ordering). TOs will not exceed TBD years. TOs will not be awarded for delivery/performance past 22 December 2024 (see section I, clause 52.216-22 (Indefinite Quantity) for specifics).

INSURANCE

H-12 REQUIRED INSURANCE

Reference FAR clause 52.228-5 entitled “Insurance—Work on a government installation and FAR clause 52.228-3 Workers Compensation Insurance (Defense Base Act). The Contractor shall, at its own expense, procure the following kinds of insurance with respect to performance under the contract:

Workmen’s Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen’s Compensation insurance shall extend to cover employer’s liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000. (See FAR 28.305(c) for treatment of task orders subject to the Defense Base Act.)

General Liability Insurance: bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

Automobile Liability Insurance: This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

Task orders requiring performance OCONUS, e.g. at OCONUS Air Force Bases are subject to clause FAR 52.228-3, Workers compensation Insurance (Defense Base Act).

Prime Contractors shall be required to either provide copies of insurance certificates or certify in writing that the required insurance has been obtained before commencing on site (on government site) work on any installation. If Contractor’s certification is used in lieu of submission of insurance certificates to the contracting officer, Prime Contractors shall obtain from the Contracting Officer a Certificate of Compliance with Insurance Requirements for completion.

Additional insurance requirements may be required that will be specified within each T/O

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS

L-1

SPECIAL NOTICE TO OFFERORS

L-1.1. XX will act as advisors to the Source Selection for technical purposes during the proposal evaluation process. The exclusive responsibility for Source Selection will reside with the Government. Any objection shall be provided in writing to the Contracting Officer no later than TBD and shall include a detailed statement of the basis for objection. XXX is bound contractually by Organizational Conflict of Interest and Disclosure clauses with respect to proprietary information. Each individual involved in this acquisition has executed a Non-Disclosure Agreement with ACC AMIC.

L-1.2. The exclusive responsibility for Source Selection will reside with the Government. Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) (hereinafter referred to as “the Act”) as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act.

L-2

FORMAL COMMUNICATIONS

Any formal communication such as requests for clarification, discussions, and information concerning this solicitation shall be submitted in writing (by fax or by e-mail) to the Contracting Officer at the address below:

L-3

SUBMISSION OF PROPOSALS

The original and copies (specified below) shall be sent or hand delivered to the issuing office listed in Block 7 of the Standard Form 33 on/before the date/time specified on the front page. Mark the front of the envelope/box with the following: “Proposal No. FA4890-14-D-0023, ATTN: Mr. James Robinson, ACC AMIC/PKD, DO NOT OPEN IN MAIL ROOM.” If proposals are hand delivered, offerors shall contact the Contracting Officer at 757-225-7706 to schedule delivery. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in an unacceptable proposal that the Government eliminates from consideration for award. The Government will not accept changes to offerors’ proposals after the closing date of this solicitation (see FAR 15.208 for further information regarding late proposals).

Proposals in response to this solicitation will be valid for 300 calendar days. Block 12 of the SF 33 is completed to read 300 calendar days.

L-4

DISPOSITION OF UNSUCCESSFUL PROPOSALS

In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals. Extra copies of unsuccessful proposals will be destroyed. No destruction certificate will be provided.

L-5

PROPOSAL PREPARATION INSTRUCTIONS

L-5.1. The instructions below prescribe the format of proposals. Proposals shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation.

L-5.2. A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-5.3. Proposal Format. A complete proposal consists of three (3) separate volumes: Technical, Past Performance, and Cost/Price.

L-5.3.1. Page Format. The proposal text shall be printed single-sided versus duplex. Type size for text shall not be smaller than Microsoft Word Times New Roman 10 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 8 point font, and used only when absolutely necessary. Text lines and table lines of text shall be single-spaced. Page color for each page of the proposal submission shall be white or ivory.

L-5.3.2. Electronic Copies. Electronic copies of all proposal information for each volume shall be submitted on a CD-ROM or CD-R using Microsoft Office 2003, 2007, or 2010 or Portable Document Format (PDF) using Acrobat Adobe 9.0 or latest version. Offerors shall NOT submit any documents in PDF that are copied as images. Offerors may use JPEG images for charts or screen shots. Volume III Cost/Price – Schedule B, Table B-1, shall be submitted in Microsoft Excel 2003, 2007, or 2010. Offerors shall name files in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation, using standard naming conventions (e.g., offeror name-volume name). Each volume shall be in a single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission. Replacement disks (CD ROM/CD-R) shall be required to update the final proposal resulting from any discussions, should they occur. It is the Offeror's responsibility to ensure that electronic copies and hard copies are an exact match. If there is a discrepancy between electronic copies and hard copies referenced in L-5.3.3 below, the hard copy submission will be used to conduct evaluation.

L-5.3.3. Organization/Copies/Page Limit. Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and will not be considered as part of the evaluation. Copy requirements and page limitations are as follows:

(See L-7.4.1.4) 30 March 2015

4:30 PM. EDT

4:30 PM. EDT

4:30 PM. EDT

NOTE: One original proposal, which includes a signature on the SF33 in Volume III, shall be submitted. The remaining copies plus original shall be submitted in accordance with the instructions provided in Section L-3 for evaluation.

L-5.3.4. What Counts as a Page. A page shall be an 8 ½” x 11” sheet of paper. Fold-outs shall be kept to a minimum, and shall be used only where a single 8 ½” x 11” page cannot accommodate a table or other graphic. Fold-outs shall not exceed (11” x 17”), and shall count as one page. All material shall be contained within the page limit identified for each volume, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count, with exception of items stated in L-5.3.5.

L-5.3.5. Pages Not Included in Page Count. The organizational chart, acronym list, cross reference matrix, Small Business Subcontracting Plan (Technical Subfactor 5), and overview section (for exceptions) will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

L-6

EXCEPTIONS

The Government reserves the right to award without discussions; therefore, offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the proposal unacceptable. Clarification of Government requirements shall be handled by submitting questions/recommendations within 20 calendar days after final solicitation release date. If offerors still find it necessary to take exception to any of the requirements specified in this solicitation (Sections A through M, to include the PWS and attachments), clearly identify each exception in the overview section of the appropriate volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. Exception to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the offeror takes no exception to the applicable volume and the proposal will be evaluated as submitted.

L-7

INSTRUCTIONS FOR VOLUME I, TECHNICAL (FACTOR 1)

L-7.1. To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that offerors have a thorough understanding of requirements. Statements that offerors understand, can, or will comply with the PWS (including referenced AF publications, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the Technical proposal by reference.

L-7.2. Cross-Reference Matrix. As part of offerors’ proposals, a separate cross-reference matrix shall be completed and submitted with the Technical Volume. Offerors shall fill in the columns related to the technical proposal. This is only a tool to assist in the proposal preparation process. Offerors are ultimately responsible for ensuring that the Technical proposal fully addresses all areas and that all requested information is completed in accordance with Sections L and M of this solicitation. Offerors shall complete the last column of this matrix with paragraph number references from the Technical Volume. All referenced paragraphs include all subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.); however, offerors shall provide the lowest paragraph level providing the information (for instance, if paragraph5.0 covers Program Management and Security, the offeror would reference paragraph 5.1 for Program Management and 5.2 for Security). Offerors may provide additional references to the other columns as deemed necessary. See below Table example format:

CROSS REFERENCE MATRIX EXAMPLE

RFP Section H-3

L-7.3. Acronym List. Offerors shall provide an acronym list as an attachment within the Technical Volume.

L-7.4. Technical. The purpose of this section is to set forth, in the most comprehensive manner, an offeror’s understanding of the program requirements and to demonstrate an offeror’s ability to meet the evaluation requirements of Section M, Factor 1, Technical. This section shall present a clear, concise description of how offerors plan to meet award requirements.

L-7.4.1. Technical Subfactors.

L-7.4.1.1. Subfactor 1: Program Management.

L-7.4.1.1.1. Management / Staffing Approach. Describe proposed organizational structure and staffing necessary to ensure management and personnel resources are provided to successfully accomplish CN&GT Operations and Logistics Support requirements. Provide:

· Organizational structure detailing management structure, line(s) of authority, chain(s) of command, including subcontractors and teaming partners;

· Explanation of procedures that will be implemented to proactively manage subcontractor, teaming partner, and associate contractor relationships to ensure execution of all PWS requirements that meets cost/schedule/performance parameters

· Staffing plan that explains functional relationships, roles and responsibilities to ensure effective communication procedures both within the company and with the Government to demonstrate:

· Responsiveness to Government requests

· Effective problem resolution

· Successful accomplishment of all ID/IQ and T/O requirements

L-7.4.1.1.2. Human Resources. Describe:

· Integrated process to attract, recruit, hire, train and retain qualified management and technical personnel to ensure corporation/team possesses or can readily obtain appropriate levels of education, experience and expertise to accomplish tasks

· Approach to ensure continuation of services during personnel absences due to sickness, leave, voluntary or involuntary termination from employment to minimize impact to the Government and meet PWS, Table 2, Services Summary, maximum 5% lapse rate

· Approach for ensuring qualified personnel at performance start and process for maintaining currency of any required certifications and/or specialized training

· Procedures for obtaining appropriate personnel security clearances

· Process for ensuring personnel understand and comply with applicable security requirements and safeguard classified materials

L-7.4.1.1.3. Quality Management System (QMS). Provide:

· Evidence of current ISO 9001 registration per PWS paragraph 3.1.

· A QMS summary outline that identifies offeror’s approach for maintaining a quality control system that is integrated into the overall management approach and meets the requirements of PWS paragraph 3.1 and Table 2, Services Summary.

L-7.4.1.2. Subfactor 2: Organizational Conflict of Interest (OCI) Plan (per FAR Subparts 9.5 and 9.6). Provide OCI Plan per PWS paragraph 3.4.4.3 and Appendix D, paragraph XXX that explains:

· Approach for detecting, disclosing, avoiding, mitigating, and neutralizing OCI issues/risks at the ID/IQ and T/O levels;

· Any intentions to serve as subcontractor or teaming partner with another Prime and OCI approach for when companies propose as both a Prime and subcontractor or teaming partner on another Prime's proposal;

· Any known cross-teaming arrangements, as well as any exclusive teaming arrangements;

· Processes that will be implemented to resolve OCI identified in the course of contract execution, to include separate physical locations, work forces, management and computer systems;

· Representation that there will be no “cross-talk” or information shared between affiliates in connection with all identified OCI;

· Process to provide employee conflict of interest training and ensure compliance with non-disclosure policy

L-7.4.1.3. Subfactor 3: Outside the Continental United States (OCONUS) Support.

L-7.4.1.3.1. OCONUS Process. Describe approach to meet any OCONUS requirements, to include identifying processes for:

· Obtaining and retaining required clearances and documentation to allow 100% performance as soon after award as possible

· Adhering to applicable guidance (pertinent to each country) for OCONUS performance, to include foreign clearance guidance, foreign travel requirements, import/export, customs fees, taxes

· Resource utilization - use of in country, regional, other foreign or US sources for personnel, transportation, materials, UMMC, as specified in various countries of performance

· Selecting labor categories and applying appropriate adjustments

L-7.4.1.3.2. Scenario.

L-8

INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 2).

L-8.1 Contents. Offerors shall submit a Past Performance Volume containing the following:

Past Performance Volume Contents

See paragraph L-8.1.1 and Section L, Attachments 1 and 2

See paragraph L-8.1.2

See paragraph L-8.1.4

L-8.1.1. Past Performance Information (PPI) Sheets (see Attachment 1). Offerors shall submit PPI Sheets on contracts considered most relevant in demonstrating the ability to perform CN&GT Operations and Logistics Support Services. Offerors shall save each PPI sheet in a standard name format with a number associated with the submitted PPO: offeror name-volume name-PPI X (e.g., XYZ Company-Past Performance Volume-PPI 3) to submit as part of the electronic copy of the Past Performance Volume.

L-8.1.1.1. Number of PPI References. Offerors shall submit a minimum of two (2) and a maximum of six (6) contract references. One (1) of the references provided shall be on the Prime. Additional references may be on the Prime, teaming partner, joint venture partner or subcontractor deemed major or critical to the performance of this contract in accordance with the page limitation set forth in the table at L-8.1.

L-8.1.1.2. Types of References. Offerors may provide various contracts as PPI references, to include C-type contracts or a single task/call/delivery/purchase order. Offerors may also submit an ID/IQ or Blanket Purchase Agreement (BPA) as a PPI reference, if the Contractor served as a Prime on the ID/IQ contract or BPA. In these cases, the Government will only assess performance at the ID/IQ or BPA level and not performance on each individual, underlying task/delivery order. An offeror may also submit individual (stand-alone) task/delivery orders under an ID/IQ or BPA as a separate contract reference on a separate PPI, even if the offeror submitted the ID/IQ or BPA as a PPI reference. For cases in which the offeror was a subcontractor performing under a Prime on an ID/IQ or BPA, the offeror shall submit each related task/delivery order on a separate PPI sheet and shall not submit the ID/IQ or BPA as a reference.

L-8.1.1.3. Recency Determination. Each relevant contract shall have active work/services that was/were performed during the last three (3) years from the final solicitation release date. This includes contracts that were awarded prior to this period, but still had a minimum of six (6) months of active performance during the last three (3) years. NOTE: Underlying task/delivery order periods of performance will determine the recency of an ID/IQ contract or BPA (in other words, there must have been active performance that meets the recency definition).

L-8.1.2. PPI Summary. Offerors shall submit a five (5) page narrative that provides frank, concise statements regarding the Contractor(s)’ performance on the PPI references provided. The PPI Summary shall meet the page limitation set forth in the table at L-8.1 and describes / addresses the following:

L-8.1.2.1. Roles of Proposed Team. The PPI Summary shall describe the role of offerors (primes) and all subcontractors, teaming partners, and/or joint venture partners considered critical to overall successful performance. If submitting a reference for a subcontractor, teaming partner, joint venture, or a corporate division related to the Prime, describe the nature and portion (percentage) of the work to be performed on CN&GT Operations and Logistics Support by the company referenced on the PPI, and clearly define the relationship.

L-8.1.2.2. Relevancy. Offerors shall describe how each reference is relevant (individually and/or in aggregate) in demonstrating the ability to perform the full range of CN&GT Operations and Logistics Support capabilities IAW ID/IQ PWS requirements and the relevancy definitions at M-3.2.2. As applicable, address how the proposed reference provided on each PPI relates to each of the four (4) technical subfactors shown in paragraph L-7.4.1/M-3.2. NOTE: The overall scope, dollar value and locations of performance of the underlying task/delivery orders will determine the relevancy of an ID/IQ contract or BPA.

L-8.1.2. Subcontractor/Teaming Partner Consent Letter (Attachment 3). PPI concerning subcontractor and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a Prime Contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner PPI to the Prime during exchanges. These letters are only required for subcontractors and teaming/joint venture partners for which the Prime submits Past Performance Information as part of the Past Performance Volume. Completed consent forms shall be submitted as part of the Past Performance Volume.

L-8.1.3. Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, offerors shall include in this proposal volume a detailed "roadmap" describing all such organizational changes (if applicable), to include specific names and dates.

L-8.2. Other Sources. The Government may utilize references other than those identified by offerors in evaluation of offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each offeror.

L-8.4. Determination of Responsibility. Even though the assessment of Past Performance is separate and distinct from Determination of Responsibility required by FAR Part 9, PPI contained herein may be used to support the Determination of Responsibility for successful offerors.

L-8.5. Handling of PPI. Once complete, PPI will be treated as source selection information in accordance with FAR Part 3.104. In accordance with FAR Part 15.305(a)(2)(iii), the Government will allow consideration of offeror-defined key personnel, including current employees and new hires proposed to support management of this contract to be evaluated as part of Past Performance.

L-9

INSTRUCTIONS FOR VOLUME III, COST/PRICE (FACTOR 3)

L-9.1. Table B-1, Pricing Schedule. Offerors shall provide the following per RFP Section B, Pricing Table paragraph and format specified in Section B, Table B-1 (the table is provided as the template/format for submission; the burden of providing mathematically accurate and complete pricing proposals (total overall evaluated price) using the format provided in Section B, Table B-1 rests with each offeror):

L-9.1.1. Labor Rates. Offerors shall propose loaded CONUS (hourly) and OCONUS (daily) labor rates and associated cost elements for each labor category. Multipliers based on historical hour percentages are included to project a distribution of work for future T/Os. Proposed loaded labor rates will be the maximum allowable rates used throughout the life of this contract for FFP type T/Os; however, they may be discounted by the Contractor at the T/O level. Labor rates for Cost Plus labor will be negotiated at the T/O level, with proposed loaded labor rates serving as the basis for negotiation. There is no guarantee that requirements will exist for all labor categories listed or that the labor categories included are fully representative of all the work that will occur under the CN&GT Operations and Logistics Support requirement.

L-9.1.2. Indirect Rates. Offerors shall propose indirect percentages for the items specified in Section B, Table B-1. Offerors may propose ceilings for indirect rates. If ceiling rates are proposed, the Government will not be obligated to pay any additional amount should the final indirect cost rate exceed the ceiling rate.

L-9.1.3. Minimum Guarantee. Offerors shall propose a value to stand up / initiate the offeror’s proposed Program Management structure and capability per PWS paragraph 2.2. This is a one-time payment that will occur at ID/IQ award as T/O 0001 for each awarded prime contractor. All other travel and labor expected in the course of contract performance shall be considered a cost of doing business and may be included in the offeror's Overhead, G&A and profit proposed for each labor category, CONUS and OCONUS, for each year of performance.

L-9.2. Supporting Price Backup Data. Certified cost or pricing data is not required. The Government reserves the right to request additional pricing information after receipt and evaluation of proposals. However, Offerors should provide support for all indirect rates proposed based on the offeror’s accounting system and any applicable Forward Pricing Rate Agreements.

L-9.3. Proposal Documentation. Offerors shall provide the following as a separate section contained in the Cost/Price Volume and shall be completed as follows:

L-9.3.1. Section A. Complete in its entirety the “Offeror” portion of the Standard Form (SF 33). An official having the authority to contractually bind the company shall sign the SF 33 IAW FAR 4.102. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract. One (1) copy of the SF 33 must bear an original signature.

L-9.3.2. Sections C through I. Complete the necessary fill-ins and provide any information requested. The Offeror shall submit only those pages that require a fill-in.

L-9.3.3. Section K. Complete all required Representations, Certifications and Other Statements of Offerors, and provide a copy of information completed in Online Representations and Certifications (ORCA) located at https://orca.bpn.gov.

L-9.3.4. Amendments. Offerors shall acknowledge any and all amendments per the directions on the amendment cover page (Standard Form 30). Failure to acknowledge any amendments to the solicitation may result in the Offeror being deemed nonresponsive. Award CANNOT be made to a nonresponsive offeror.

L-9.3.5. Exceptions and Deviations. Description of any exceptions and…