TORP_0337.doc

dod COUNTER NARCOTERRORISM TECHNOLOGY PROGRAM OFFICE (cntpo)

PROGRAM AND OPERATIONS SUPPORT

dod COUNTER NARCOTERRORISM TECHNOLOGY PROGRAM OFFICE (cntpo)

PROGRAM AND OPERATIONS SUPPORT

Luggage Scanner Procurement for Lagos, Nigeria Airport

TORP 0337

PERFORMANCE WORK STATEMENT (PWS)

luggage scanner procurement for National Drug Law Enforcement Ageny (NDLEA) in lagos, nigeria

TORP 0337

11 SEPTEMBER 2013

1.0 MISSION OBJECTIVE

The DoD Counter Narco-terrorism Program Office (CNTPO) was established to create worldwide Counter Narco-terrorism Technology (CNT) networks, infrastructure, and capabilities worldwide that are focused on the detection, identification, and disruption of narcoterrorist activities and organizations. This task effort shall support the war fighter in the combating of narco-terrorism globally.

2.0 SCOPE

The scope of this Task Order (T/O) is to provide counternarcotics (CN) luggage scanners and cash currency counting machines to the NDLEA in Lagos, Nigeria. This requirement is in response to dynamic events unfolding in the Trans-Sahel region and the need for comprehensive counter-drug and illicit trafficking efforts to curtail the threat posed by transnational criminal activity. This procurement directly supports counter-narcotic law enforcement efforts in Africa.

2.1 Task Order (T/O) Objective

This T/O objective is to support United States Africa Command, Counter Narcotics/Law Enforcement Agency (AFRICOM-CN/LEA) in the procurement, delivery, and installation of and two (2) luggage scanners with Original Equipment Manufacturer (OEM) or equivalent operator and maintenance training and two (2) desktop currency counting machines for the NDLEA in Nigeria to use at the airport in Lagos, Nigeria.

2.2 Basic Contract References

This T/O PWS establishes the requirements for the contractor to provide support in the Basic Contract task areas of:

4.3.1.3 Installation

4.3.2.1 Operation, Maintenance and Repair

4.3.2.7 Logistics Support and Equipment

4.3.2.8 Preservation, Packing and Marking

4.3.2.9 Training

4.3.3.4 Material and Equipment Purchase

3.0 PERFORMANCE REQUIREMENTS

3.1 GENERAL

3.1.1 The contractor shall procure, install, prepare for shipment and deliver two (2) new luggage scanners and two (2) desktop currency counting machines to the delivery location specified in section 3.4.3 of this PWS. The contractor shall also provide OEM or equivalent operator and maintenance training for the luggage scanners. There is no requirement for the contractor to provide training for the currency counting machines.

3.1.2 The contractor shall provide all labor, materials, equipment, travel, training, Defense Base Act (DBA) insurance and all else required to satisfy the requirements set forth in this PWS.

3.1.3 The contractor shall ensure compliance with all applicable International Traffic in Arms (ITAR) regulations.

3.1.4 The contractor shall ensure all equipment is new and supplied with OEM user and maintenance manuals in the English language (the official language of Nigeria) (CDRL A00E).

3.1.5 The contractor shall provide OEM warranties for the luggage scanners and currency counting machines. The terms of the warranties shall be clearly presented in the name of the End User (EU). As prescribed in FAR 12.404, the contractor agrees that the supplies or services furnished under this contract shall be covered by the most favorable commercial warranties the contractor gives to any customer for such supplies or services and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the Government by any other clause of this contract. All utilization of commercially available OEM warranties associated with the equipment in this T/O shall be the responsibility of the EU upon receipt from the United States Government (USG). The contractor shall coordinate with the USG in-country representative, Mr. Mike Bonner to obtain host nation point of contact that will sign all DSP-83/86 documents.

3.1.6 The contractor shall be responsible for all aspects of export compliance. The contractor shall ensure the appropriate Technical Assistance Agreements (TAAs) and/or applicable export licenses are in place before conducting any activity under this T/O that requires such approval and documentation.

3.1.7 All items shall be delivered in a single shipment. Partial shipments of ordered items are not authorized unless preapproved or requested by the Contracting Officer’s Representative (COR)/Technical Monitor (TM). Any change in the FOB address shall be approved by the Contracting Officer (KO) via a modification to the task order.

3.2 BASE REQUIREMENT: Luggage Scanners

(Brand Name [Smiths Detection, HI-SCAN 130130T-2is] or Equivalent) The contractor shall procure, prepare for shipment, deliver, and install two (2) luggage scanners, provide OEM operator and maintenance training, and ensure receipt of equipment. The contractor shall install the luggage scanners for Lagos in the bottom sorting baggage sorting area. Heavy equipment can easily access the area through large overhead double garage doors.

3.2.1 The scanners shall be able to accommodate a maximum object dimensions of 1300 (W) x 1300 (H) (mm) or 51.2 inches (W) x 51.2 inches (H). At a minimum, the scanners shall include the following specifications/capabilities:

· adjustable conveyor speed with a maximum load of 550 pounds over the whole conveyor

· minimum resolution to detect 36 AWG (0.13 mm) wire in standard view/38 AWG (0.1mm) wire in typical view

· typical penetration: 35 mm of steel in view 2 and 30 mm in view 1

· threat image projection

· image management system

· dual view with two generators beaming in two directions

· provide film safety for up to ISO 1600 (33 DIN) film

· image presentation for both black and white and color

· electronic zoom for enlargement up to 16 times

· minimum 17 inch color monitor

· features which allow fading in of date/time, luggage counter, user id-number, luggage marking system ,display of operating mode, review feature to recall previously visible image areas, free programmable keys, USB interface, and steepless zoom

· meet all applicable laws and regulations with respect to X-ray emitting devices

· at a minimum comply with Conformité Européene (CE) marking 98/37/EWG, 72/23/EWG, and 89/336/EWG or similar Underwriters Laboratories (UL) certification

· less than 70 dB(A) of sound pressure level

· mounted on roller casters

· configured to operate on 220V power source (the contractor shall ensure the required electrical voltage)

3.2.2 The contractor shall provide OEM operator and maintenance training for the luggage scanners in English, the official language of Nigeria. The contractor shall provide the training on-site. Training shall be based on an eight (8)-hour instruction time frame, at least five (5) days a week, with the exception of Fridays. There shall be no training on Fridays from 1300 hours to 1500 for student prayers. The contractor may provide training for only half the day on Fridays or as approved by the COR/TM.

3.2.3 The contractor shall develop the proposed Program of Instruction (POI) for the courses and obtain approval from the COR/TM before beginning any student instruction (CDRL A00E).

3.2.3.1 The POI shall assume that all students speak, write and understand English. The POI shall address the following minimum sections: course description; course administration; overall and topic-level learning objectives; instructional methods; student assessment methodology; and student documentation.

3.2.3.2 The proposed phasing, method and duration of instruction and determination of instructional materials is the responsibility of the contractor. However, the POI shall address the following minimum topics:

The contractor shall provide one (1) operator training course for up to ten (10) students that address the following topics:

· system theory and safety

· system start-up and shut-down

· carrying out inspections

· use of automated detection functions

· displaying images/image interpretation

· correcting operating troubles

· use of threat image projection and image management system The contractor shall provide one (1) maintenance/technical training course for up to eight (8) students that address the following topics:

· system theory and safety

· software and circuit board functions

· accounts and permissions

· interfaces, block diagrams, and circuit diagrams

· power distribution

· x-ray generation and detection

· conveyor system

· system configuration

· preventive maintenance

· troubleshooting

3.2.4 The contractor shall assess the capability of students to assume future roles as operator trainers and work with NDLEA and USG on-site representative (Mr. Mike Bonner) to identify four (4) students from the courses who can be assigned by the NDLEA to coordinate and deliver subsequent training to luggage scanner operators.

3.2.4.1 The contractor shall provide additional instruction to the four (4) students identified in 3.2.4 above on how to conduct and deliver subsequent training to luggage scanner operators. The contractor shall provide one (1) train-the-trainer course that addresses the following topics at a minimum:

· conducting operator training course

· reviewing training guidelines, course introduction, and delivery

· hands-on lessons/instructions

· question and answer discussions

· administering end-of-course tests

3.2.4.2 The contractor shall provide four (4) sets of reproducible training materials that can be used by future trainers to deliver subsequent luggage operator training (CDRL A00E).

3.2.5 A certificate of completion shall be presented to each student at the end of the courses (CDRL A00E).

3.2.6 The contractor shall provide an OEM warranty that includes logistics/maintenance service plan for the luggage scanners. The warranty and logistics/maintenance support shall cover at least a continuous twelve (12) calendar month period beginning upon USG acceptance of the equipment. At a minimum, the contractor shall provide for the following in the service plan:

· system evaluation before repair either telephonically or on-site

· parts and labor charges

· field Service Repair/on-site service support; 72 hour response time shall be provided if the repair/service provider is located outside of Nigeria; if repair/service provider is through a local company, the contractor shall provide a 48 hour response time

· parts repair turnaround time average of equal or less than 30 days

· replacement parts

· bi-monthly on-site preventive maintenance

3.3 BASE REQUIREMENT: Currency Counting Machines

(Brand Name [Cummins-Allison JetScan 4096] or Equivalent)

3.3.1 The contractor shall procure, prepare for shipment, and deliver two (2) desktop multi-currency counting machines. At a minimum, the currency counting machines shall include the following specifications/capabilities:

· process 1000 bills per minute

· main hopper/feeder capacity of 700 bills

· two (2) pockets

· automatic continuous feeding

· infrared counterfeit detection

· currencies: US Dollars; Euros, British Pounds, Chinese Yuan

· configured to operate on 220V power source (the contractor shall ensure the required electrical voltage)

3.3.2 The contractor shall provide a warranty for components, parts, subassemblies and software furnished by the contractor as part of the currency counting machines. The warranty shall cover at least a continuous twelve (12) calendar month period beginning upon USG acceptance of the equipment.

3.4 Option A: Luggage Scanner

The contractor shall procure, prepare for shipment, deliver and install one (1) new luggage scanner. All requirements are as stated above in section 3.2.1.

3.5 Option B: Luggage Scanner

The contractor shall procure, prepare for shipment, deliver and install one (1) new luggage scanner. All requirements are as stated above in section 3.2.1.

3.6 Delivery

3.6.1 Ordered equipment shall be delivered in a single shipment unless the contractor can demonstrate value to the USG for a multiple delivery approach. Partial shipments of ordered items are not authorized unless preapproved or requested by the KO/ COR/ TM. Final delivery of ordered items shall be Freight on Board (FOB). Any change in the FOB address shall be agreed to by the KO/COR/TM and the prime contractor in writing.

3.6.2 The contractor shall provide DD Forms 250 and the list of associated equipment (including model and serial numbers) with by-item costs to the Point of Contacts (POCs) below one (1) month prior to the delivery and transfer.

3.6.3 The contractor shall provide, deliver, and ensure receipt and turn-over acceptance of the luggage scanners as specified in this T/O to the following Point of Delivery (POD) and POC:

POD: Nigerian Drug Law Enforcement Agency

Room 108, "E" Arrival Hall Murtala Muhammed Airport Command

Ikeja, Lagos, Nigeria

3.6.4 The contractor shall provide, deliver, and ensure receipt and turn-over acceptance of the currency counting machines as specified in this T/O to the following POD and POC:

POD: U.S. Embassy

Department of Homeland Security/ICE

Lange Voorhout 102

2514 EJ Den Haag, Netherlands

4.0 WORK HOURS AND LOCATION

The principal place of performance for this T/O shall begin in CONUS and end in Lagos, Nigeria. The contractor may be required to provide labor hours in excess of 40 hours per work week to include holiday and weekends, and/or during irregular times and shifts based upon CNTPO operations and exercises.

5.0 OTHER PERFORMANCE REQUIREMENTS

5.1 Meetings, Briefings, and Publications. The contractor shall participate in technical interchange meetings, scheduled at request of the responsible KO, or written designee, to discuss and informally evaluate the contractor’s efforts and accomplishments in direct relation to this specific T/O. During the meetings, the contractor shall present necessary data to enable a joint review of its various assigned tasks, attendance schedules, and resource expenditures. The contractor shall present and participate in technical discussions and shall inform, in a timely fashion, the TM of any problems with contract execution and any proposed solutions. The contractor shall attend and participate in other meetings, as scheduled by the responsible KO or written designee. The contractor shall schedule the kickoff meeting within 10 working days after award via teleconference.

6.0 TEMPORARY DUTY (TDY) TRAVEL

6.1 The contractor shall perform TDY non-local travel, as required in the performance of this T/O, as directed by the KO, COR, or TM. All travel required and approved under this effort shall be paid IAW the Basic Contract by reimbursement to the contractor. Only required travel previously approved by the TM shall be reimbursed under this effort.

6.2 The contractor shall ensure that all employees in the SPOT database have a current DD Form 93, Record of Emergency Data Card, on file with both the contractor and the designated Government official.

6.3 All personnel performing duties OCONUS shall be included in and insured with a policy covering DBA requirements. DBA insurance for all personnel performing work OCONUS under this task order is required.

7.0 GOVERNMENT FURNISHED EQUIPMENT OR MATERIAL (GFE/GFM)

There will be no Government Furnished Equipment provided for this task.

8.0 SECURITY

All work performed under this T/O shall be unclassified.

9.0 TASK ORDER DELIVERABLES.

9.1 The following deliverables are required as set forth in the Basic Contract:

Contract Reference

*Copies are to be submitted electronically whenever possible. Recipients at a minimum should include the COR and TM.

** Unless otherwise specified, number of days after the effective date of this T/O.

10.0 DATA REQUIREMENTS:

10.1 Master Schedule (A00G):

The contractor shall provide a Master Project Schedule for Government approval. The contractor shall create, maintain and report the schedule in conjunction with the progress report after initial delivery. The schedule shall cover all phases of the project from kick off to task order close out. The contractor’s Master Schedule shall include; but not be limited to, the following information:

· Timeline for providing proposed staffing

· Timeline for procurement of equipment

· Timeline for development of the Integration and Implementation Plan

· Timeline for Installation and Integration

· Timeline for system Test and Acceptance

· Timeline for Training

· Repair Concept and Turn Around Schedule

· Milestones for T/O Deliverables

10.2 Contractor’s Progress Report (A002):

The contractor shall provide a comprehensive progress report shall be delivered monthly to the KO, TM and COR. The report shall, at a minimum contain an overall schedule, the current status of funding on the T/O, accomplishments completed, any potential problems, and any lessons learned. These reports are due weekly.

10.3 Task Order Quality Control Plan (A00G):

The contractor shall provide a draft TOQCP as part of the response to the TORP. The final plan shall be provided within 45 days after the date of the task order award. At a minimum, the TOQCP shall address the following:

· QC Execution: The plan shall not be cursory, but shall discuss specifically how the prime contractor shall execute its QC responsibilities. The TOQCP shall include a clearly defined QC process, key performance indicators, QC schedules and QC personnel, by name, to include those that shall be performing subcontractor oversight and oversight of activities in-theater. The plan shall address how QC trend analysis and tracking of corrective actions shall be accomplished.

· The TOQCP shall discuss the prime’s management activity that shall provide oversight and involvement in the QC process. QC personnel should not be buried in the organization, but should have a direct line to upper management.

· Reporting: Weekly status reports shall specifically discuss quality control activities over the reporting period and planned activities for the next period. Information shall specifically address who conducted the QC, when was the QC executed, how the QC was executed, and what were the findings and corrective actions. Trends, over time, shall be discussed.

· Invoice Quality Control and Review: The contractor shall discuss how invoice reviews shall be conducted, to include discussion on how the primes, subcontractor, and supplier supporting data shall be reviewed for consistency with task order requirements and the contractor’s approach to execute the task order.

10.4 Status Meetings (A003):

The contractor shall provide a status review either in person, via teleconference or via electronic mail within ten (10) calendar days of a request by the KO, COR or COTR. This shall include a PowerPoint presentation which shall address current status of the T/O, including a technical/management review, a financial review (at a minimum the status of invoicing), anticipated risks/risk mitigations, delivery status including anticipated dates, status of any export compliance/ITAR issues, Technical Assistance Agreements (if required), country clearance issues for personnel traveling OCONUS, anticipated modifications, etc.

10.5 Export Control (A00H):

The contractor shall provide a cover letter describing the purpose of their submission, POC, Contract/TORP number, description of each enclosed attachment and should include original document(s) nomenclature (if revised). The attachments shall be originals or certified originals and be dated, signed by a cognizant authority and indicate specific agreement terms. The contractor shall provide an English translation of foreign language documents when applicable.

10.6 Test Evaluation Master Plan (TEMP) (CDRL A00A):

The contractor shall provide a TEMP. The TEMP shall document in detail, the contractor’s plan for test procedures and analyzing the test results to show how the test method will satisfy the requirements of this T/O. The plan may be in contractor format and shall include the test concept, objectives and requirement to be satisfied, test methods, elements, and responsible activities associated with the testing and acceptance.

10.7 Management Plan (CDRL A00G):

The contractor shall provide a management plan that shall define a management system to plan and control this T/O effort. The management plan must delineate how the contractor plans to accomplish the effort to include a breakout of Direct Productive Person Hours (DPPHs), travel, material, ODC, DBA Insurance, a milestone schedule, and a schedule for the planned expenditure of funds. The management plan shall also include the training approach for equipment operations and maintenance training.

10.8 Equipment Manuals (cdrl a00e):

The contractor shall provide OEM manuals with the equipment in English upon delivery to the USG.

10.9 Student Training Completion Certificate (CDRL A00E):

The contractor shall determine time during the final day of the course, within the classroom, to present each student a certificate of completion. Training certificate shall reflect as a minimum, the title of course, dates attended, and student’s name. The contractor shall maintain a record of all students who have attended and completed each course.

10.10 Warranty Plan (CDRL A00E):

The contractor shall provide a Warranty Plan within thirty (30) days after task order award that clearly addresses the following:

· list of items and their warranty terms (i.e., length of warranty, start date, type (limited, extended, standard)

· warranty POCs

· warranty approach

· customer process for warranty

· parts replacement request process

· questions

· registration process

· problem resolution process

· software maintenance approach as applicable

· service plan statement of work or approach

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APPENDIX A

PERFORMANCE REQUIREMENTS SUMMARY MATRIX

PERFORMANCE

OBJECTIVE

Performance meets all technical and functional requirements, and is highly responsive to changes in technical direction and/or the technical support environment

Personnel qualifications, assessments, evaluations, analyses, recommendations, and related input are thorough, reliable, highly relevant to T/O requirements, and consist of substantial depth and breadth of subject matter expertise.

Deliverable reports contain all required data and meet all applicable CDRL requirements Contractor technical performance meets all T/O requirements.

Adequate Key Personnel with appropriate qualifications including security clearances provided at least 95% of time. Problems that are encountered are minor and resolved in a satisfactory manner.

EXCEPTIONAL

Performance meets all and exceeds many T/O requirements. Performance delivered with no required re-performance/rework 99% of time; problems that are encountered are minor and resolved in a highly effective manner.

VERY GOOD

Performance and deliverables meet all and exceed some T/O requirements. Performance delivered with no required re-performance/rework at least 97% of time; problems that are encountered are minor and resolved in an effective manner.

SATISFACTORY

Performance and deliverables meet all T/O requirements. Performance delivered with no re-performance/rework at least 95% of time; problems that are encountered are minor and resolved in a satisfactory manner.

MARGINAL

Some T/O requirements not met and/or performance delivered with re-performance/rework required more than 20% of time. Problems encountered were resolved in a less than satisfactory manner.

UNSATISFACTORY

Many T/O requirements not met. Numerous re-performances/rework required. Substantial problems were encountered and inadequate corrective actions employed.

Services Assignment of performance rating for schedule criteria:

EXCEPTIONAL

T/O milestones/ performance dates met or exceeded 99% of time (excluding government caused delays)

VERY GOOD

T/O milestones/ performance dates met or exceeded at least 97% of time (excluding government caused delays)

SATISFACTORY

T/O milestones/ performance dates met or exceeded at least 95% of time (excluding government caused delays)

MARGINAL

T/O milestones/ performance dates met less than 95% of time (excluding government caused delays)

UNSATISFACTORY

T/O schedule/performance dates met less than 80% of time (excluding government caused delays)

Actual T/O labor resource mix is maintained within 3% of originally awarded T/O resource mix; travel and ODCs effectively monitored and controlled.

EXCEPTIONAL

Actual T/O resource mix maintained within originally awarded TO resource mix

VERY GOOD

Actual T/O resource mix maintained within 1% of originally awarded TO resource mix

SATISFACTORY

Actual T/O resource mix maintained within 3% of originally awarded TO resource mix

MARGINAL

Actual T/O resource mix maintained within 10% of originally awarded TO resource mix

UNSATISFACTORY Actual TO resource mix exceeds 10% of originally awarded TO resource mix

EXCEPTIONAL

Actual T/O small business participation meets or exceeds small business participation goals.

VERY GOOD

Actual T/O small business participation meets 90% of small business participation goals.

SATISFACTORY

Actual T/O small business participation meets 80% of small business participation goals.

MARGINAL

Actual T/O small business participation meets 75% of small business participation goals.

UNSATISFACTORY

Actual TO small business participation meets less than 75% of small business participation goals.

Small business participation percentages are based on total task order value. Small business participation percentage for performance rating calculated by adding equally weighted total small business participation, woman-owned small business participation, small disadvantaged business participation service disabled veteran owned participation and historically underutilized business zone small business participation.

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