FA3047-10-R-0012 Atch 2K-Division 1

802 CONS/LGCA-3 FA3047-10-R-0012

Lackland AFB TX Roofing IDIQ

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Section J – Attachment 2K Page 1 of 6 8 Feb 2010

SECTION 01 70 00

CONTRACT CLOSEOUT

1. GENERAL:

1.1 WORK SCOPE:

This specification identifies the final submittal procedure for contract closeout which includes general requirements for the preparation and submission of maintenance, and repair manuals, as called for in the various sections of the specifications. This spec also identifies as-built drawings technical requirements and provides information on final as-built drawing submittals.

1.2 REFERENCES:

The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by basic designation only.

RESERVED (RSVD)

RSVD REF-ID (issue/revision date) Publication Title

1.3 DEFINITIONS:

1.3.1 Blue Lines: For the purpose of this specification, the term "blue line" refers to the reproduced contract drawings. As a result of the printing process, these drawings may have blue lines or black lines but will be referred to generically as blue lines.

1.3.2 CD RW: A re-writable compact disk. Re-writable means a disk that can be reformatted and information deleted or updated. This is different than a CDR (Compact Disk Read Only) to which information can be copied but not revised.

1.3.3 Computer Disks: The term is used interchangeably for floppy disks, A CDR or a CD RW.

1.3.4 Floppy Disk: A transportable computer disk used to store electronic data. A floppy disk is normally a 3.5", 1.44 Mb diskette.

1.4 SUBMITTALS:

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for Contractor Quality Control Approval. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Data

Spare Parts, Special Tools; G.

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Section J – Attachment 2K Page 2 of 6 8 Feb 2010

Spare parts, and special tools, will be identified on a delivery order basis and calculated with the joint measurement. Contractor is responsible for delivering the spare parts, or special tools to the designated area. With the spare parts (synonymous with additional quantities), submit an invoice that identifies the material, the quantity and the delivery location.

SD-04 Drawings

As-Builts; G.

As-built drawings for this contract shall be submitted for approval in accordance with the requirements described in the Paragraph titled AS-BUILT DRAWINGS of this section.

SD-13 Certificates

Warranty; G.

The Contractor shall furnish the warranties for this contract in accordance with the Paragraph titled WARRANTY OF CONSTRUCTION of this section.

SD-19 Warranty Labels

Warranty Labels; G.

Install warranty labels for each warranted roof system containing the information requested in the paragraph titled WARRANTY LABELS.

1.4.1 Submittal Requirements:

Submit the spare parts and spare parts data within 30 days of the delivery order completion. Submit As-

Built drawings and warranty with the delivery order final invoice. Install warranty labels integral with the roof work available for the final inspection.

2 PRODUCTS:

2.1 SPARE PARTS:

2.1.1 Spare Parts: Spare parts include additional materials or required parts for maintenance. During joint measurement, the government will request additional materials (if desired) for overstock and future maintenance. Usually, the request will be a percentage of the total installation and most often is limited to the actual roofing material (excluding structural members). The contractor will deliver the requested materials to a designated location on base.

2.1.2 Special Tools: Spare parts include additional materials or required parts for maintenance. During joint measurement, the government will request special tools if necessary for future maintenance. To distinguish, when the government requests parts or tools for future maintenance, the maintenance is for

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Section J – Attachment 2K Page 3 of 6 8 Feb 2010 the maintenance required to uphold the user's maintenance agreement in the warranty. This maintenance does not replace the contractor's term warranty responsibility.

2.1.3 Spare Parts Data: When spare parts are requested, compile an inventory list of all of the parts requested, the CLIN under which it's purchased and the quantity requested. Additionally, list the delivery location and a Government POC (preferably by a signature and a phone number). The government POC is the receiving official, not the requesting official.

2.2 AS-BUILT DRAWINGS:

2.2.1 General: The roof contract requires a simplified as-built drawing. The drawing consists of an 8-

1/2" x 11" or 11" X 17" single line roof plan with all features identified. On the roof plan, identify the portion of the roof replaced (hatching or other notation) and annotate whether it is under warranty and for what duration. With the as-built submission, include the warranty and the warranty paperwork identified in the respective specification section. For full replacement roof projects, submit the single line roof plan with all features identified and additional sheets with pertinent details (flashing, coping, etc) to illustrate the roof composition (i.e. insulation value and roof system components).

2.2.1.1 Submittal Requirements: The Contractor shall submit to the Contracting Officer the final as-built drawings, consisting of one proportioned roof plan, the specification warranty paperwork and the original warranty. CADD is desired but not required.

2.2.2 Final Computer Disks Requirements:

2.2.2.1 In addition to a hard copy, provide a CD containing the as-built package (as-built diagrams, as-built details, completed warranty paperwork and original warranty). Scanned copies of this information are acceptable providing the scanned images are full color, scaled and legible.

2.2.2.2 Finished computer disks shall be free of scratches, viruses, fogged areas, moisture, and dust.

2.2.2.3 Label each computer disk/CD ROM with the following information typed on the disk label:

2.2.2.3.1 Name of the installation

2.2.2.3.2 Project Number

2.2.2.3.3 Contract Number

2.2.2.3.4 Project title

2.2.2.3.5 Disk sequence number

2.3 WARRANTY OF CONSTRUCTION: FAR 52.246-21 APR 1984 requires that the Contractor obtain all warranties that would be given in normal commercial practice. All warranties shall be executed in writing for the benefit of the government.

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Section J – Attachment 2K Page 4 of 6 8 Feb 2010

2.3.1 Warranty Labels: Manufacture 10" x 12" metal, warranty labels (dark back ground, light lettering) that match the example included @ the end of this section. Enter the required information which includes: Roof Warranty Expiration, Contractor's Name, Contractor's Phone Number, Manufacturer's, and

Mailing Address.

2.3.2 Contractor's Response to Warranty Service Requirements: The following warranty service requirements are applicable to contracts for Lackland AFB. Following notification by the Contracting

Officer or the Contracting Officer's Representative the Contractor shall respond to a warranty service requirement:

2.3.2.1 First Priority: Respond within 4 hours of notification, determine course of action, initiate work within 24 hours and work continuously to completion or relief (weather permitting).

2.3.2.2 Second Priority: Respond within 24 hours of notification, determine course of action, initiate work within 48 hours and work continuously to completion or relief.

2.3.2.3 Third Priority: All other work to be initiated within 5 work days and work continuously to completion or relief.

2.3.2.4 Warranty Responsibility: Before issuing a warranty call, the government will verify a roof leak and attempt to identify the general vicinity. The contractor is responsible for locating the infiltration and repairing the leak. Upon completion, notify the Government representative and the contracting officer.

Warranty work is subject to the 1-year workmanship warranty.

2.3.3 Parts Availability: Should parts be required to complete the work and the parts are not immediately available the Contractor shall have a maximum of 8 hours after arrival at the job site to provide the Contracting Officer's Representative with firm written proposals for emergency alternatives and temporary repairs for Government participation with the Contractor to provide emergency relief until the required parts are available on site for the Contractor to perform permanent warranty repair. The

Contractor's proposals shall include a firm date and time that the required parts shall be available on site to complete the permanent warranty repair. The Contracting Office will evaluate the proposed alternatives and negotiate the alternative considered to be in the best interest of the Government to reduce the impact of the emergency condition. Alternatives considered by the Contracting Officer will include the alternative for the Contractor to "Do Nothing" while waiting until the required parts are available to perform permanent warranty repair. Negotiating a proposal which will require Government participation and the expenditure of Government funds shall constitute a separate procurement action by the using service.

2.4 SUBMISSION OF CONTRACT CLOSEOUT DOCUMENTS: Prior to final completion of the work, the Contractor shall provide the Government copies of all submittals, warranties, test reports, or as-built drawings before a final invoice statement is submitted. If the contractor does not comply with submission of said documents, the government may exercise the option to withholding 10% of the contractor’s final payment.

3 EXECUTION:

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3.1 WARRANTY LABELS: The Contractor will complete the required information on each label and install these tags on the roof by the time of and as a condition of final acceptance of the equipment. The final acceptance inspection is scheduled based upon notice from the Contractor, thus if the Contractor is at fault in this inspection being delayed, the Contractor will, at his own expense, update the in-service and warranty expiration dates of these labels.

3.1.1 Warranty Label Replacement: Under the terms of this contract, the Contractor's warranty includes replacement of warranty tags if they become damaged or if the roof warranty is updated a result of a major repair.

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Section J – Attachment 2K Page 6 of 6 8 Feb 2010

--END OF SECTION--

DO NOT

MAKE REPAIRS

OR

ALTERATIONS

TO THIS ROOF!

WITHOUT APPROVAL

FROM THE

BASE CIVIL ENGINEER

THIS ROOF IS UNDER WARRANTY

UNTIL MM YY BY

CONTRACTOR'S NAME

CONTRACTORS' PHONE NUMBER

MANUFACTURER:

MAILING ADDRESS