FA3047-10-R-0012 Atch 2E-Division 1

802 CONS/LGCA-3 FA3047-10-R-0012

Lackland AFB TX Roofing IDIQ

01 33 00

Section J – Attachment 2E Page 1 of 10 8 Feb 2010

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 SUMMARY (N/A)

1.2 REFERENCES (N/A)

Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

1.3 DEFINITIONS

1.3.1 Submittal Descriptions (SD)

SD-01 Preconstruction Submittals

Submittals which are required prior to construction.

List of proposed subcontractors

List of proposed products

Construction Progress Schedule

Submittal schedule

Health and safety plan

Work plan

Quality control(QC) plan

Environmental protection plan

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

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Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

Design submittals, design substantiation submittals and extensions of design submittals.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

Daily logs and checklists.

Final acceptance test and operational test procedure.

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SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

Confined space entry permits.

Text of posted operating instructions.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and must state the test results; and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

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Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.3.2 Deviation

A specific submittal where an item is identified as not agreeing with the contract requirements and the Contractor is requesting a substitution or change.

1.3.3 Approval/Disapproval

Specific judgements reserved to the Government concerning a submittal's compliance with the plans and specifications.

1.4 PURPOSE

Submittals allow the Government to review the Contractor's planned approach and compliance with the contract requirements. It is also a mechanism whereby the

Contractor to propose deviations, color choices, shop drawings, etc., early in the contract where changes have less impact on the material ordering process.

1.5 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for Contractor QC approval. Submit the following in accordance with this section.

SD-01 Preconstruction Submittals

Submittal schedule; G

List of proposed subcontractors; G

Construction Progress Schedule

Health and safety plan

Work plan

Environmental protection plan

Provide environmental protection plan as described in SECTION 01 57 20.00 10

Section J – Attachment 2E Page 5 of 10 8 Feb 2010

1.6 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.6.1 Government Approved

Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer.

1.6.2 Information Only

Submittals not requiring Government approval will be for information only. They are not considered to be "shop drawings" within the terms of the Contract Clause referred to above.

1.7 SCHEDULING

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time. No delay damages or time extensions will be allowed for time lost in late submittals. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential resubmittal of requirements.

1.8 DISAPPROVED SUBMITTALS

Contractor shall make corrections required by the Contracting Officer and promptly furnish a corrected submittal in the form and number of copies specified for the initial submittal. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications; notice as required under the clause entitled, "Changes" is to be given to the Contracting Officer.

Contractor is responsible for the dimensions and design of connection details and construction of work. Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, the Contractor shall make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

1.9 APPROVED SUBMITTALS

The Contracting Officer's approval or acceptance of submittals is not be construed as a complete check, and indicates only that the general method of construction, materials, Section J – Attachment 2E Page 6 of 10 8 Feb 2010 detailing and other information are satisfactory. Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work, and the satisfactory construction of all work. After submittals have been approved or accepted by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.10 WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required approvals have not been obtained.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.1 GENERAL

Material submittals as required by Contract Clause 52.236-5, Material and Workmanship, and shop drawings as required by Contract Clause 52.236-21, Specifications and

Drawings for Construction, are listed on AF Form 66, Schedule of Material Submittals.

The government may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Units of weights and measures used on all submittals shall be the same as those used in the contract drawings (English Units). Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Prior to submittal, all items shall be checked and approved by the Contractor and each respective

AF Form 3000 shall be signed and dated by the Contractor certifying that the accompanying submittal complies with the contract requirements. Proposed deviations from the contract requirements shall be clearly identified. Submittals shall include items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications;

warranties; and other such required submittals.

3.2 SCHEDULING

Contractor shall submit Shop Drawings and Material Submittals within fourteen (14) calendar days after date of award and acceptance of contract, or as otherwise established by the contracting officer at the Pre-Performance Conference. Each submittal shall be scheduled and coordinated with the contracting officer in order to obtain government approval prior to the acquisition of the material or equipment covered by the submittal.

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Fourteen (14) calendar days, exclusive of any mailing time, shall be allowed for government review of submittals or re submittals.

In the event the contractor cannot meet the established dates for submission of Material

Submittals or Shop Drawings, he will advise the contracting officer, in writing, and arrange a mutually acceptable date that will not delay progress of the work.

3.3 SUBMITTAL PROCEDURE

Submittals shall be made as follows:

3.3.1 Submittal Schedule

Submit a complete submittal schedule (AF Form 66) to the 37 CES/CECC3, 1555 Gott

Street, Lackland AFB, TX 78236, Telephone: (210) 671-0163, 14 calendar days after the

Notice To Proceed. In the comprehensive submittal schedule, identify each submittal required (organized by specification section) and the estimated date submitted to 37

CES/CECC3. SUBMIT a submittal on each specific item addressed in the specifications and drawings. The Government may request submittals in addition to those listed if more information is needed to understand the submitted item(s) or system(s).

3.3.1.1 AF Form 66

Contact 37 CES/CECC3, for a copy of this form.

3.3.2 Contract Progress Chart/Schedule

At time of award, the Contracting Officer will furnish submittal forms (AF Form 3000).

Coordinate the submittals with the approved Contract Progress Chart/Schedule. Comply with the specific contract requirements for the each item listed in the specifications and drawings. The Government will not pay for material or equipment which does not comply with contract requirements.

3.3.3 Items to Include

In submittals, include items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals including parts list; certifications; warranties and other such required submittals.

3.3.4 Reference

List the applicable paragraph or sheet number in the contract drawings for each item submitted.

3.3.5 Number of Submittals

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Submit three (3) submittals for each item noted to 37 CES/CECC3. One copy of each submittal will be returned, marked to indicate approval or disapproval. Provide complete

Contractor or Supplier submittals which accurately describe the items in the necessary detail required for a full review.

3.3.6 System

The submittal of a "system", either as a routine action or as a deviation, shall be considered a submittal of an integrated collection of component parts.

3.3.7 Substitution, Deviation or Noncompliance

The Government's approval of a submittal, in whole or in part, is not approval of any substitution, of any deviation, or of any noncompliance with the contract documents, unless the item is approved as a deviation.

3.3.8 AF Form 3000

Clearly identify proposed deviations from the contract requirements. Identify all requests for deviations on AF Form 3000. With a deviation request, include the benefit gained by the deviation.

3.3.9 Review Period

Allow 14 calendar days for each submittal review. If disapproved, allow an additional 14 calendar days for each resubmittal review.

3.3.10 Incomplete or Unclear Submittals

Incomplete, unclear submittals or items submitted in the wrong format will be disapproved.

3.3.11 Purchasing

Schedule submittals requiring Government approval before purchasing the material or equipment covered thereby.

3.4 DEVIATIONS

For submittals which include proposed deviations requested by the Contractor, identify the submittal as a deviation on the AF Form 3000 with supporting reasons. The

Contractor shall set forth in writing the reason for any deviations and annotate such deviations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

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3.5 CONTROL OF SUBMITTALS

The Contractor shall carefully control his procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved Submittal Schedule.

3.6 COVERNMENT APPROVED SUBMITTALS

Upon completion of review of submittals requiring Government approval, the submittals will be identified as having received approval by being so stamped and dated. Two copies of the submittal will be retained by the Contracting Officer and one copy of the submittal will be returned to the Contractor.

3.7 INFORMATION ONLY SUBMITTALS

Normally submittals for information only will not be returned. Government approval is not required on information only submittals. These submittals will be used for information purposes. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the

Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Government from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

3.8 STAMPS

Stamps used by the Contractor on the submittal data to certify that the submittal meets contract requirements is to be similar to the following:

| CONTRACTOR |

| (Firm Name) |

| _____ Approved |

| _____ Approved with corrections as noted on submittal data and/or |

| attached sheets(s) |

Section J – Attachment 2E Page 10 of 10 8 Feb 2010

| SIGNATURE:

| TITLE: ______________________________________________________________ |

| DATE: _______________________________________________________________

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