FA3047-10-R-0012 Atch 2H-Division 1

802 CONS/LGCA-3 FA3047-10-R-0012

Lackland AFB TX Roofing IDIQ

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Section J – Attachment 2H Page 1 of 8 8 Feb 2010

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CONTRACTOR QUALITY CONTROL

1. GENERAL:

1.1 WORK SCOPE:

As an integral part of work performance, the contractor must have either a quality control person or a quality control plan. The on-site government inspector is not intended as the contractor's quality control representative.

1.1.1 PERFORMANCE OF WORK: This guide specification covers requirements for

Contractor Quality Control.

1.2 REFERENCES: The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by basic designation only.

AMERICAN SOCIETY FOR TESTING AND MATERIALS (ASTM)

ASTM E 329 (1995b) Agencies Engaged in the Testing and/or Inspection of

Materials Used in Construction

1.3 Submittals:

Government approval is required for submittals with a “G” designation; submittals not having a

“G” designation are for information only. The following shall be submitted in accordance with

Section 01 33 00 SUBMITTAL PROCEDURES:

SD-18 Records

QC Plan, G

Submit a QC Plan & retain the submitted copy on site for periodic inspection.

1.4 PAYMENT: Separate payment will not be made for providing and maintaining an effective

Quality Control program, and all costs associated therewith shall be included in the applicable unit prices or lump-sum prices contained in the Bidding Schedule.

2. EXECUTION:

2.1 GENERAL: The Contractor is responsible for quality control and shall establish and maintain an effective quality control system in compliance with the Contract Clause titled

"Inspection of Construction." The quality control system shall consist of plans, procedures, and

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Section J – Attachment 2H Page 2 of 8 8 Feb 2010 organization necessary to produce an end product which complies with the contract requirements. The system shall cover all construction operations, both onsite and offsite, and shall be keyed to the proposed construction sequence. The project superintendent will be held responsible for the quality of work on the job and is subject to removal by the Contracting

Officer for non-compliance with quality requirements specified in the contract. The project superintendent in this context shall mean the individual with the responsibility for the overall management of the project including quality and production.

2.2 QUALITY CONTROL PLAN:

2.2.1 General: Devise a Contractor Quality Control (CQC) Plan to implement the requirements of the Contract Clause titled "Inspection of Construction." The plan shall include personnel, procedures, control, instructions, test, records, and forms to be used. Work deviating from the

"Inspection of Construction" requirements may be refused. The inspector may occasionally ask to see the on site copy of the CQC.

2.2.2 Content of the CQC Plan: The CQC Plan shall include, as a minimum, the following to cover all construction operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and purchasing agents:

2.2.2.1 A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff shall implement the three phase control system for all aspects of the work specified. The staff shall include a CQC System Manager who shall report to the project superintendent.

2.2.2.2 The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

2.2.2.3 A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the contract. The CQC System Manager shall issue letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities.

Copies of these letters shall also be furnished to the Government.

2.2.2.4 Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents. These procedures shall be in accordance with Section 01 33 00 SUBMITTAL PROCEDURES.

2.2.2.5 Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. (Laboratory facilities will be approved by the Contracting

Officer.)

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Section J – Attachment 2H Page 3 of 8 8 Feb 2010

2.2.2.6 Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

2.2.2.7 Procedures for tracking construction deficiencies from identification through acceptable corrective action. These procedures shall establish verification that identified deficiencies have been corrected.

2.2.2.8 Reporting procedures, including proposed reporting formats.

2.2.2.9 A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment.

Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section. This list will be agreed upon during the coordination meeting.

2.3 COORDINATION MEETING: If requested, before start of construction the Contractor shall meet with the Contracting Officer or Authorized Representative and discuss the

Contractor's quality control system. The CQC Plan shall be submitted for review a minimum of

7 calendar days (excluding holidays) before the Coordination Meeting. During the meeting, a mutual understanding of the system details shall be developed, including the forms for recording the CQC operations, control activities, testing, administration of the system for both onsite and offsite work, and the interrelationship of Contractor's Management and control with the

Government's Quality Assurance. Minutes of the meeting shall be prepared by the Government and signed by both the Contractor and the Contracting Officer. The minutes shall become a part of the contract file. There may be occasions when subsequent conferences will be called by either party to reconfirm mutual understandings and/or address deficiencies in the CQC system or procedures which may require corrective action by the Contractor.

2.4 QUALITY CONTROL ORGANIZATION:

2.4.1 General: The requirements for the CQC organization are a CQC System Manager and sufficient number of additional qualified personnel to ensure contract compliance. The

Contractor shall provide a CQC organization which shall be at the site at all times during progress of the work and with complete authority to take any action necessary to ensure compliance with the contract. All CQC staff members shall be subject to acceptance by the

Contracting Officer.

2.4.2 Organizational Changes: The Contractor shall maintain the CQC staff at full strength at all times. When it is necessary to make changes to the CQC staff, the Contractor shall revise the

CQC Plan to reflect the changes and inform the Contracting Officer for acceptance.

2.5 CONTROL: Contractor Quality Control is the means by which the Contractor ensures that the construction, to include that of subcontractors and suppliers, complies with the requirements

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Section J – Attachment 2H Page 4 of 8 8 Feb 2010 of the contract. At least three phases of control shall be conducted by the CQC System Manager for each definable feature of work as follows:

2.5.1 Preparatory Phase: This phase shall be performed prior to beginning work on each definable feature of work; after all required plans/documents/materials are approved/accepted, and after copies are at the work site. This phase shall include:

2.5.1.1 A review of each paragraph of applicable specifications.

2.5.1.2 A review of the contract drawings.

2.5.1.3 A check to assure that all materials and/or equipment have been tested, submitted, and approved.

2.5.1.4 Review of provisions that have been made to provide required control inspection and testing.

2.5.1.5 Examination of the work area to assure that all required preliminary work has been completed and is in compliance with the contract.

2.5.1.6 A physical examination of required materials, equipment, and sample work to assure that they are on hand, conform to approved shop drawings or submitted data, and are properly stored.

2.5.1.7 A review of the appropriate activity hazard analysis to assure safety requirements is met.

2.5.1.8 Discussion of procedures for controlling quality of the work including repetitive deficiencies. Document construction tolerances and workmanship standards for that feature of work shall be met.

2.5.1.9 A check to ensure that the portion of the plan for the work to be performed has been accepted by the Contracting Officer.

2.5.1.10 Discussion of the initial control phase.

2.5.1.11 The Government shall be notified at least 24 hours in advance of beginning the preparatory control phase. This phase shall include a meeting conducted by the CQC System

Manager and attended by the superintendent, other CQC personnel (as applicable), and the foreman responsible for the definable feature. The results of the preparatory phase actions shall be documented by separate minutes prepared by the CQC System Manager and attached to the daily CQC report. The Contractor shall instruct applicable workers as to the acceptable level of workmanship required in order to meet contract specifications.

2.5.2 Initial Phase: This phase shall be accomplished at the beginning of a definable feature of work. The following shall be accomplished:

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Section J – Attachment 2H Page 5 of 8 8 Feb 2010

2.5.2.1 A check of work to ensure that it is in full compliance with contract requirements.

Review minutes of the preparatory meeting.

2.5.2.2 Verify adequacy of controls to ensure full contract compliance. Verify required control inspection and testing.

2.5.2.3 Establish level of workmanship and verify that it meets minimum acceptable workmanship standards. Compare with required sample panels as appropriate.

2.5.2.4 Resolve all differences.

2.5.2.5 Check safety to include compliance with and upgrading of the safety plan and activity hazard analysis. Review the activity analysis with each worker.

2.5.2.6 The Government shall be notified at least 24 hours in advance of beginning the initial phase. Separate minutes of this phase shall be prepared by the CQC System Manager and attached to the daily CQC report. Exact location of initial phase shall be indicated for future reference and comparison with follow-up phases.

2.5.2.7 The initial phase should be repeated for each new crew to work onsite, or any time acceptable specified quality standards are not being met.

2.5.3 Follow-up Phase: Daily checks shall be performed to assure control activities, including control testing, are providing continued compliance with contract requirements, until completion of the particular feature of work. The checks shall be made a matter of record in the CQC documentation. Final follow-up checks shall be conducted and all deficiencies corrected prior to the start of additional features of work which may be affected by the deficient work. The

Contractor shall not build upon nor conceal non-conforming work.

2.5.4 Additional Preparatory and Initial Phases: Additional preparatory and initial phases shall be conducted on the same definable features of work if the quality of on-going work is unacceptable, if there are changes in the applicable CQC staff, onsite production supervision or work crew, if work on a definable feature is resumed after a substantial period of inactivity, or if other problems develop.

2.6 TESTS

2.6.1 Testing Procedure: The Contractor shall perform specified or required tests to verify that control measures are adequate to provide a product which conforms to contract requirements.

Upon request, the Contractor shall furnish to the Government duplicate samples of test specimens for possible testing by the Government. Testing includes operation and/or acceptance tests when specified. The Contractor shall procure the services of a Lackland AFB approved testing laboratory or establish an approved testing laboratory at the project site. The Contractor shall perform the following activities and record and provide the following data:

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Section J – Attachment 2H Page 6 of 8 8 Feb 2010

2.6.1.1 Verify that testing procedures comply with contract requirements.

2.6.1.2 Verify that facilities and testing equipment are available and comply with testing standards.

2.6.1.3 Check test instrument calibration data against certified standards.

2.6.1.4 Verify that recording forms and test identification control number system, including all of the test documentation requirements, have been prepared.

2.6.1.5 Results of all tests taken, both passing and failing tests, shall be recorded on the CQC report for the date taken. Specification paragraph reference, location where tests were taken, and the sequential control number identifying the test shall be given. If approved by the Contracting

Officer, actual test reports may be submitted later with a reference to the test number and date taken. An information copy of tests performed by an offsite or commercial test facility shall be provided directly to the Contracting Officer. Failure to submit timely test reports as stated may result in nonpayment for related work performed and disapproval of the test facility for this contract.

2.6.2 Testing Laboratories

2.6.2.1 Capability Check: The Government reserves the right to check laboratory equipment in the proposed laboratory for compliance with the standards set forth in the contract specifications and to check the laboratory technician's testing procedures and techniques. Laboratories utilized for testing soils, concrete, asphalt, and steel shall meet criteria detailed in ASTM D 3740 and

ASTM E 329.

2.6.3 Onsite Laboratory: The Government reserves the right to utilize the Contractor's control testing laboratory and equipment to make assurance tests and to check the Contractor's testing procedures, techniques, and test results at no additional cost to the Government.

2.6.4 Furnishing or Transportation of Samples for Testing: N/A

2.7 COMPLETION INSPECTION

2.7.1 Punch-Out Inspection: Near the completion of all work or any increment thereof established by a completion time stated in the Special Clause entitled "Commencement, Prosecution, and Completion of Work," or stated elsewhere in the specifications, the CQC

System Manager shall conduct an inspection of the work and develop a punch list of items which do not conform to the approved drawings and specifications. Such a list of deficiencies shall be included in the CQC documentation, as required by paragraph DOCUMENTATION below, and shall include the estimated date by which the deficiencies will be corrected. The CQC System

Manager or staff shall make a second inspection to ascertain that all deficiencies have been

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Section J – Attachment 2H Page 7 of 8 8 Feb 2010 corrected. Once this is accomplished, the Contractor shall notify the Government that the facility is ready for the Government Pre-Final inspection.

2.7.2 Pre-Final Inspection: The Government will perform this inspection to verify that the facility is complete and ready for acceptance. A Government Pre-Final Punch List may be developed as a result of this inspection. The Contractor's CQC System Manager shall ensure that all items on this list have been corrected before notifying the Government so that a Final

Acceptance Inspection can be scheduled. Any items noted on the Pre-Final inspection shall be corrected in a timely manner. These inspections and any deficiency corrections required by this paragraph shall be accomplished within the time slated for completion of the entire work or any particular increment thereof if the project is divided into increments by separate completion dates.

2.7.3 Final Acceptance Inspection: The Contractor's Quality Control Inspection personnel, plus the superintendent or other primary management person, and the Contracting Officer shall be in attendance at this inspection. Additional Government personnel including, but not limited to, those from Base Civil Facility Engineer user groups and major commands may also be in attendance. The final acceptance inspection will be formally scheduled by the Contracting

Officer based upon results of the Pre-Final inspection. Notice shall be given to the Contracting

Officer at least 14 days prior to the final acceptance inspection and shall include the Contractor's assurance that all specific items previously identified to the Contractor as being unacceptable, along with all remaining work performed under the contract, will be complete and acceptable by the date scheduled for the final acceptance inspection. Failure of the Contractor to have all contract work acceptably complete for this inspection will be cause for the Contracting Officer to bill the Contractor for the Government's additional inspection cost in accordance with the contract clause titled "Inspection of Construction".

2.8 DOCUMENTATION: The Contractor shall maintain current records providing factual evidence that required quality control activities and/or tests have been performed. These records shall include the work of subcontractors and suppliers and shall be on an acceptable form that includes, as a minimum, the following information:

2.8.1 Contractor/subcontractor and their area of responsibility.

2.8.2 Operating plant/equipment with hours worked, idle, or down for repair.

2.8.3 Work performed each day, giving location, description, and by whom. When Network

Analysis (NAS) is used, identify each phase of work performed each day by NAS activity number.

2.8.4 Test and/or control activities performed with results and references to specifications/drawings requirements. The control phase should be identified (Preparatory, Initial, Follow-up). List deficiencies noted along with corrective action.

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Section J – Attachment 2H Page 8 of 8 8 Feb 2010

2.8.5 Quantity of materials received at the site with statement as to acceptability, storage, and reference to specifications/drawings requirements.

2.8.6 Submittals reviewed, with contract reference, by whom, and action taken.

2.8.7 Off-site surveillance activities, including actions taken.

2.8.8 Job safety evaluations stating what was checked, results, and instructions or corrective actions.

2.8.9 Instructions given/received and conflicts in plans and/or specifications.

2.8.10 Contractor's verification statement:

These records shall indicate a description of trades working on the project; the number of personnel working; weather conditions encountered; and any delays encountered. These records shall cover both conforming and deficient features and shall include a statement that equipment and materials incorporated in the work and workmanship comply with the contract. The original and one copy of these records in report form shall be retained on site for random Government review.

2.9 NOTIFICATION OF NONCOMPLIANCE: The Contracting Officer will notify the

Contractor of any detected noncompliance with the foregoing requirements. The Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the work site, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

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