S06 0002 Att2 Solicitation Instruction and Eval Factors.pdf

Page 12 of 84 (rev. A0002)

SOLICITATION INSTRUCTION AND EVALUATION FACTORS

1. This is a Request for Proposal (RFP) for Project 585-21-115 Replace Boiler Plant in accordance with FAR Part 15 Contracting by Negotiation and FAR 36.214 Special Procedures for Price Negotiations in Construction Contracting. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose proposal represents the best value to the Government based on lowest price, technically acceptable source selection procedures.

2. A contract will only be awarded to a firm who is deemed responsible in accordance with FAR Part 9.

3. The Government reserves the right to award without discussions based upon the initial evaluation of the proposals, but reserves the right to open discussions, if determined necessary. All proposals shall be subject to evaluation by a team of Government personnel.

The proposals will be evaluated in accordance with the content provided in the solicitation.

4. Offer’s proposal shall include 2 volumes in separate digital files. Volume 1 shall consist of a maximum of 37 pages (single-sided). Volume 2 shall consist of a maximum of 89-pages (single-sided).

5. RFP Submission Table of Contents

Volume 1: (38 page max)

A. Part 1 - SF-1442 (pages 1 – 6) (6 pages)

(signed amendments need not be returned, rather they shall be acknowledged on page 2 of the SF-1442)

B. Part 2 – Bid Guarantee (6 page max) C. Part 3 - Representations and Certifications (13 pages)

SF-1442, Section 3 (pages 32 – 44) D. Part 4 – Administrative Requirements

i. Performance of Work by SDVOSB vs. Non-SDVOSB (1 page)

ii. Not Used --

iii. VAAR 852.219-75 Certification - Attachment A (1 page)

iv. Contractor Information - Attachment B (1 page)

v. Safety Information - Attachment C (6 page max)

vi. Financial Disclosures - Attachment (4 page max)

Volume 2: (89 page max)

A. Part 1 – Subcontractor Information Consent Forms (32 page max) B. Part 2 – General Skills and Experience (9 page max) C. Part 3 – Spec 23 05 10 Boiler Plant & Steam Generation (10 page max) D. Part 4 – Spec 23 07 11 Instrumentation and Controls (10 page max) E. Part 5 – Spec 23 09 23 DDC System for HVAC (15 page max) F. Part 6 – Spec 23 10 00 Facility Fuel Oil System (5 page max) G. Part 7 – Schedule (4 page max) H. Part 8 – Brand-Name or Equal (4 page max, for chart)

(product data page limit not subject to limit)

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6. The following evaluation factors will be used to assess technical elements associated with this solicitation. Offerors are to provide a complete and full description of three contracts demonstrating the offeror’s relevant experience and how these contracts were “similar in size, scope, and complexity to the RFP requirement. If the offeror is not self-performing any of these non-cost factors, they must indicate the subcontractor who will be performing that particular field of work.

A. Volume 1

i. Part 1 – SF-1442, acknowledge amendments, lump sum pricing. Individual signed copy of each amendment is NOT required if they are acknowledged on page 2 of the SF-1442.

ii. Part 2 - Guarantee bond and surety payment and performance bonding capacity verification (if a copy of the bond is not included in the email package, a hard copy of the bond shall be delivered to the address in the SF-1442, Box 8 prior to offer deadline (time and date).

iii. Part 3 - Representations and Certifications (Solicitation, Part 3). Ratings are established as Pass/Fail.

(a) FAR 52.204-8 DEV: Annual Representations and Certifications.

(b) FAR 52.204-24: Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

(c) FAR 52.204-29 Federal acquisition Supply Chain Security Act Orders – Representation and Disclosures.

(d) FAR 52.209-7: Information Regarding Responsibility Matters.

(e) FAR 52.209-13: Violation of Arms Control Treaties or Agreements – Certification.

(f) FAR 52.229-11: Tax on Certain Foreign Procurements – Notice and Representation.

iv. Part 4 – Administrative Requirements. Ratings are established as Pass/Fail.

(a) Provide list of work of work to be performance by SBA Service-Disabled, Veteran-Owned Small Businesses and work intended to be completed by businesses other than non-certified SBA Service-Disabled, Veteran-Owned Small Businesses.

(b) Not used.

(c) VAAR 852.219-75 Certification (Attachment A)

(d) Contractor Information (Attachment B)

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(e) Safety Information (Attachment C)

(f) Financial Disclosures (Attachment D)

B. Volume 2, Technical Acceptability 2, shall be in a separate file from Volume 1.

Ratings are established as Pass/Fail.

The following evaluation factors will be used to assess technical elements associated with this solicitation. Offerors are to provide a complete and full description of three contracts demonstrating the offeror’s relevant experience and how these contracts were “similar in size, scope, and complexity to the RFP requirement. If the offeror is not self-performing any of these non-cost factors, they must indicate the subcontractor who will be performing that particular field of work.

i. Part 1 - Subcontractor Information Consent Forms (8 Trades x 4 pages each = 32 total pages). See Attachment E.

ii. Part 2 – Skills and Experience

(a) Subfactor 2.A - The offeror shall have a minimum of (5) years’ experience in construction with at least (1) project of more than $10M that included structural, mechanical, controls and electrical work.

(b) Subfactor 2.B - The mechanical contractor shall have a minimum of (3) years of experience for installation of steam and mechanical piping with at least (1) project of more $3M in mechanical/controls installation.

(c) Subfactor 2.C – Product and installer data: Boiler equipment will provide detailed supporting evidence documenting compliance with the minimum capacities and all specification and plan requirements.

iii. Part 3 - Specification 23 05 10 – Common Work Results for Boiler Plant and

Steam Generation (Part 1.5 Quality Assurance):

(a) Products shall be the standard products of a manufacturer regularly engaged in the manufacture of the products for at least 3 years. The design, model and size of each item shall have been in satisfactory and efficient operation on at least three installations for approximately three years. However, digital electronics devices, software and systems such as controls, instruments, computer work station, shall be the current generation of technology and basic design that has a proven satisfactory service record of at least three years.

iv. Part 4 - Specification 23 09 11 – Instrumentation and Control for Boiler Plant (Part

1.5 Quality Assurance)

(a) The boiler and burner control, monitoring, data gathering, instrumentation and associated systems specified in this section shall be provided by one company that has been in business at least three years engineering, Page 15 of 84 (rev. A0002) designing, and servicing industrial and institutional boiler control and instrumentation systems similar to those specified herein, as a primary business. That company shall furnish all components and provide complete calibration, programming, start-up, testing, demonstrations, instructions, and training services.

(b) Submit documented evidence, including start-up and acceptance test data, and references, that the company has performed satisfactory work on at least six systems similar to those specified, list any VA boiler plant projects completed in the past. For instance, submit experience information on systems involving parallel positioning combustion control and on variable speed forced draft fan drives, if these systems are specified.

(c) The burner manufacturer shall be responsible for the burner management system (flame safeguard), including interlocks, all accessories and for coordination with other control and monitoring systems.

(d) Personnel: All work shall be done by properly trained, skilled technicians who are regularly employed and qualified in the installation, programming, start-up, calibration, and testing of the systems provided, and who will be directed by experienced engineers employed by the equipment supplier. Personnel must have three years minimum experience with industrial and institutional boiler plant controls and instruments similar to those being furnished for this project.

v. Part 5 - Specification 23 09 23 – Direct-Digital Control System for HVAC (Part 1.4 Quality Assurance Criteria)

(a) Single Source Responsibility of subcontractor: Either the DDC Contractor or the System Integrator shall obtain hardware and software supplied under this Section and delegate the responsibility to a single source controls installation subcontractor. The Integration subcontractor shall be responsible for the complete design, installation, integration, and commissioning of the system.

The controls subcontractor shall be in the business of design, installation and service of such building automation control systems similar in size and complexity.

(b) Equipment and Materials: Equipment and materials shall be cataloged products of manufacturers regularly engaged in production and installation of HVAC control systems. Products shall be manufacturer’s latest standard design and have been tested and proven in actual use.

(c) The controls subcontractor shall provide a list of no less than five similar projects which have building control systems as specified in this Section.

These projects must be on-line and functional such that the Department of Veterans Affairs (VA) representative could observe the control systems in full operation.

(d) The controls subcontractor shall have an in-place facility within 50 miles of the project site with technical staff, spare parts inventory for the next five (5) years, and necessary test and diagnostic equipment to support the control systems.

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(e) The controls subcontractor shall have minimum of three years of experience in design and installation of building automation systems similar in performance to those specified in this Section (23 09 23). Provide evidence of experience by submitting resumes of the project manager, the local branch manager, project engineer, the application engineering staff, and the electronic technicians who would be involved with the supervision, the engineering, and the installation of the control systems. Training and experience of these personnel shall not be less than three years. Failure to disclose this information will be a ground for disqualification of the supplier.

(f) Provide a competent and experienced Project Manager, employed by the Controls Contractor. The Project Manager shall be supported as necessary by other Contractor employees in order to provide professional engineering, technical and management service for the work.

vi. Part 6 - Specification 23 10 00 Facility Fuel Oil Systems (Part 1.5 Quality Assurance)

(a) Manufacturer regularly and currently manufacture tanks, tank and piping accessories, tank fluid level monitoring and leak detection systems, and fuel quality management systems.

(b) Steel tank manufacturer participates in the Quality Assurance Program of the Steel Tank Institute (STI).

(c) The design and size of each item of equipment provided for this project is of current production and has been in satisfactory operation on at least three installations for approximately three years. Current models of fluid level and leak detection systems with less than three years’ service experience are acceptable if similar previous models from the same manufacturer have at least three years’ service experience.

vii. Part 7 - Provide simplified preliminary schedule demonstrating activities including to Notice to Proceed, submittals, material leads, divisional trade work installation, inspections, punch-list correction, and VA administrative closeout.

All contract requirements up to the final invoice are a part of the 730 calendar-day period of performance.

**** Based on contractor market research and market conditions related to material and equipment leads times, if the 730 calendar-day period of performance cannot be achieved, contractor shall provide supplier evidence and provide recommended period of performance.

viii. Part 8 - Brand Name or Equal Submittal (Attachment F, when appropriate). This section shall include a maximum of 6 pages for the chart. Manufacturer product data, or completed solicitation attachments are not subject to these formats and overall page count.

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C. CPARS Past Performance (Pass / Fail). Offerors shall not include this information;

Contracting Officer will retrieve this information directly from CPARS.

i. Offeror, or subcontractors, shall have no negative findings in the CPARS-FAPIIS database during the last five (5) years.

ii. Offeror, or subcontractor, shall have no CPARS evaluations whereby the contracting officer would NOT recommend them for similar requirements due to the offer’s ability to perform in accordance with the contract’s most significant requirements database during the last five (5) years.

iii. If offer, or subcontractor, has no CPARS evaluations, the same requirements apply to past performance submissions received from previous customers.

D. Past Performance Client Questionnaire shall be directly emailed from the client to Kristi.Kluck3@va.gov. Questionnaires shall be submitted prior to the solicitation due date. Offeror, or subcontractors, shall have no marginal or unsatisfactory ratings.

7. SAMPLE TABLE OF CONTENTS

Volume 1: (38 page max)

a. Part 1 - SF-1442 (6 pages)

b. Part 2 – Bid Guarantee (6 page max)

c. Part 3 - Representations and Certifications (13 pages)

d. Part 4 – Administrative Requirements

i. Performance of Work by SDVOSB vs. Non-SDVOSB (1 page)

ii. Not Used --

iii. VAAR 852.219-75 Certification – Attachment A (1 page)

iv. Contractor Information – Attachment B (1 page)

v. Safety Information – Attachment C (6 page max)

vi. Financial Disclosures – Attachment D (4 page max)

Volume 2: (89 page max)

a. Part 1 – Subcontractor Information Consent Forms (32 page max)

b. Part 2 – General Skills and Experience (9 page max)

c. Part 3 – Spec 23 05 10 Boiler Plant & Steam Generation (10 page max)

d. Part 4 – Spec 23 07 11 Instrumentation and Controls (10 page max)

e. Part 5 – Spec 23 09 23 DDC System for HVAC (15 page max)

f. Part 6 – Spec 23 10 00 Facility Fuel Oil System (5 page max)

g. Part 7 – Schedule (4 page max)

h. Part 8 – Brand-Name or Equal (4 page max, for chart)

(product data page limit not subject to limit)

(C$END-OF-SPECIAL INFORMATION)

mailto:Kristi.Kluck3@va.gov