36C25225R0004 0005.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

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6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

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10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

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1. CONTRACT ID CODE

FACILITY CODE

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

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Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

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13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

01-24-2025

585-25-1-6951-0003

585-21-115

Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25225R0004 12-16-2024

X

Project 585-21-115 Boiler Plant at the Oscar G. Johnson VA Medical Center in Iron Mountain, MI

Amendment 0005 hereby incorporates the details provided on the following pages(s) into solicitation requirements.

Acknowledge amendment in your offer in Block 19 of the SF-1442.

Kristi Kluck Contracting Officer

SOLICITATION 36C252250004

AMENDMENT 0005

January 24, 2025

Project: 585-21-115 Replace Boiler Plant

AMENDMENT 0005 hereby incorporates the following clarifications/change(s) into the solicitation package:

A. Vendor Questions

Question(s) 8, received 1/3/2025:

8.1. “RE: Spec 34 75 13.13 . . . 1.6 / B / 3 - Maintenance Service Office: We are a contractor with more experience with Anti-Ram M30 and M50 gates than anyone in the local area.

In the absence of other qualified contactors will the requirement of a maintenance office withing 2 hours be waived? We cannot comply with this requirement.”

VA REPLY: This will not be waived.

8.2. “RE: SPEC 34 75 13.13….. 1.8/A Construction Warranty: FAR clause 52.246-21, "Warranty of Construction"

VA REPLY: FAR 52.246-21 clause is included the solicitation/contract general requirements as a reference clause on Page 65 of 84. Specific details found at Part 52 - Solicitation Provisions and Contract Clauses | Acquisition.GOV

8.3. Still under review.

8.4. “RE: 323119 DECORATIVE STEEL FENCES AND GATES; DWGS CS171

Is this fence limited to the fence running North/South on the East side of the parking lot? How tall is this fence supposed to be? (Crash gate to be same height as this fence?) Are any pedestrian gates to be included?”

VA REPLY: Correct, north/south from the ram gate to the existing decorative fence. The fence is to match the existing at approximately 6'6". No pedestrian gates are to be included.

8.5. “RE: 323113 CHAIN LINK FENCES AND GATES, Spec 323140 HIGH SECURITY FENCES AND GATE and DWG CS171 2/CS501, 3/CS501.

Which specification is to be used for the chain link fence?

Please confirm both fence and gates are to be 6' tall.

Please confirm both fence and gates are to be standard green per 3/CS501.

Please confirm this scope is limited to the 28' double swing gate and 25 LF of fence running East/West from the NW corner for the building to the N/S fence line on the East side of the parking lot.

Double swing gate to be aluminum frame per detail 3/CS501?

Fence/gate do not require barbed wire per 2/CS501 and 3/CS501?”

VA REPLY: Ref: Spec 32 31 13. 6' is fine. Contractor shall provide VA standard available colors during contract submittal phase. The scope is limited to those components however length of fencing to be verified by contractor in field. Aluminum per detail 3 or galvanized steel per the spec are allowable. Barbed wire is omitted.

Question(s) 11, received 1/8/2025

11.1 “Will any vaccinations be necessary to perform work as part of this project?

VA REPLY: No. The Station will not enforce it for contractors working specifically in areas out of patient care locations. Solicitation attachment "G Seasonal Influenza Vaccination Program 2020.08.10" is deleted from contract requirements.

11.2 “It seams the work for the Sanitary Sewer Lift Station is under division 22 of the plumbing code in the specs. Will valving, piping, and installation have to follow plumbing specifications? Will a plumbing license be required? The Civil Utility Plan set provides the details for this work, This work is typically done under Civil Sanitary Sewer specifications? Buried and Vault piping is shown as 316 Stainless on sheet CU502, which would be more of a plumbing spec, Standard Ductile Iron Fittings and pipe are typically used in this application, would this change be acceptable?”

VA REPLY: Specification sections are set up by the VA standard. They are not intended to designate a specific trade/craft. Contractor shall select the qualified personnel. Stainless steel is specified.

Questions 14, received 1/9/2025

14.2 “The P&ID drawings show numbered valves, is there a valve list that is available to assist in the bidding process?

VA REPLY: A valve list has been attached to this amendment (S06 0005 Att_22367-Valve List).

Questions 17, received 1/13/2025

17.1 “Drawing MP501, Detail 5 Steam Meter: What instruments are this detail assigned to? The P&IDs for the steam system are shown as Vortex Shedding Flow Meters, not differential Pressures. See snippet below.

VA REPLY: Specification 29 03 11 under section 2.8 Flow Meter reads "As an option, pressure compensation and the compensated flow rate shall be performed and displayed by a boiler plant controller receiving signals from the flow meter and from a pressure transmitter.

17.2 “Drawing EI121, instrument TG34028: Instrument TG34028 is shown near Condensate Receiver Pump 2-119-PMP-001 but is not shown on P&ID D-633 or D-634. Where this instrument is located? See snippet attached.”

VA REPLY: Instrument in question is a temperature sensor for soft makeup -water heat exchanger, this device is shown on process drawings D-645.

17.3 “General Compressed Air Valves: Are any of the solenoid valves air operated?”

VA REPLY: As per 23 09 11 and 23 09 23 control valves shall be electric or electronic driven/operated.

17.4 “Instrumentation Cable Schedule: Instrumentation Cable Schedule not found in documents. Is there a schedule available for bidding purposes? If not, what should we base our proposal on to determine types of cables, routes, and lengths? Who will be responsible to provide a cable list after the project is awarded if one is not provided by the engineer?

VA REPLY: Instrumentation cables and conductor’s schedules should be submitted by the Boilers and BAS/HVAC controls contractors. Instrumentation wiring is selected based on manufacturer specific requirements for their devices and preferred location.

17.5 “System Integrator: Can you provide the equipment system integrator contractor contact information used for this proposal/project? If not, can you provide an instrument list showing instruments that will be loose shipped?”

VA REPLY: EC&D has an existing service contract to work on the building automation system. General contractor is responsible for system integration.

17.6 “Drawing ES171: At the fuel tank Keyed Note 14 and detail 1/ES501 are pointed to the same location. Do we need both a 16”X16” junction box and a receptacle pedestal/power distribution panel?”

VA REPLY: No Junction box is needed; panel is at the end of the circuit. Junction box is only specified for ease of installation.

17.7 “Drawing ES171: Also, by fuel tank; 24” dia. Manhole. Can a better description be provided?”

VA REPLY: It serves to route all circuits, list in the annotation below emergency phone (EP4) scada conductors, lighting conductors, and FO cable for security.

17.8 “Drawing EP121: Who is providing the VFD’s for 2-119-PMP-001 thru 005? Can more information be provided?”

VA REPLY: The contractor shall provide the VFDs; VFD to be furnished with the pumps they serve.

17.9 “Drawing EP601: Can wire and conduit size be provided for runs from 2-120B-480E-SWBD-001 to 2-120A-480-ATS-001 and 2-120A-480-ATS-002?”

VA REPLY:

- 2 sets of (4)250kcmil and (1) #3 ground in 2-1/2” conduit to 2-120B-480E-SWBD-001

- 1 set of (4) 300kcmil and (1) #4 ground in 2-1/2” conduit to 120A-480-ATS-001

- 1 set of (4) #1 and (1) #8 ground in 1” conduit to 120A-480-ATS-002

17.10 “Drawing EP604: All conduits on the cable & conduit schedule are labeled RMC, can EMT be used instead? Other drawings show EMT conduit. Example would be drawing EI121 keyed notes 1 and 2.”

VA REPLY: Yes. The specifications maintained EMT as an option, however, RMC was used as the design basis for conduit fill calcs.

VA REPLY: See DWG-22367-EP401_A.REV01 ELECTRICAL TEMPORARY FUEL TANK POWER - BASEMENT LEVEL

17.12 “Drawing EP604: Can wire sizes be confirmed for Panel 02-PP3 circuit 13/15, the ground is larger than the hot?”

VA REPLY: (2)#10 Hot and (1) #12 GND.

VA REPLY: Yes. Reference drawings have been provided as well as a basis of design Parts List.

17.14 “Drawing EI501: Who is responsible for the SCADA work?”

VA REPLY: Mechanical contractor is responsible for SCADA work, this include integrating Boiler and HVAC controls from new building to the campus DDC system network.

17.15 “Drawing EI501: Who is to supply and install the following?

Cameras Emergency Phones Gas Detection sensors WIFI devices POE Security Switch (Drawing ET501)”

VA REPLY:

· Cameras – VA Supplied; Contractor installed

· Emergency Phones – VA Supplied; Contractor installed

· Gas Detection sensors – Contractor supplied and installed

· WIFI devices – VA Supplied; Contractor installed

· POE Security Switch (Drawing ET501) – VA to supply POE security switch; Contractor to supply remaining components as specified on parts list on ET501. Contractor to install

17.16 “Drawing EI501: Are switchboards 2-120A-480N-SWBD-001 and 2-120B-480E-SWBD-001 provided?”

VA REPLY: These should be included in the bid; they are not existing. Square D I-Line was used as the design basis.

17.17 “Spec 096723.20 Resinous Epoxy / Drawing AE604: The specs note cove base is integral with resinous flooring. There is no details on drawings or finish schedule that shows the height of the integral cove Base. Will you provide a detail showing the resinous cove base application & height required.”

VA REPLY: Height of integral base at walls to be 4". Refer to detail below. At all equipment pads, epoxy system to be applied to entire equipment pad (horizontal and vertical surfaces).

17.18 “Spec 096723.20 Resinous Epoxy / Drawing AE604: Rooms 119-2, 120A-2, 120B-2, 131-2, 200-2. floor finish show epoxy for the floor and base. Is epoxy meant to be the Resinous flooring and integral base per spec 096723.20?”

VA REPLY: Yes, where the finish schedule calls out Epoxy, specification section 09 67 23.20 applies.

17.19 “The finish schedule noted base material at rooms 19-2, 120A-2, 120B-2, 131-2, 200-A. Is the resinous epoxy base to go around vertical surface of the concrete equipment, boiler, and any other concrete pads in these rooms? If so, what is the height required? Do the tops of the concrete pads require resinous epoxy as well?”

VA REPLY: Height of integral base at walls to be 4". Refer to attached detail. At all equipment pads, epoxy system to be applied to entire equipment pad (horizontal and vertical surfaces)

17.20 “Spec 096723.20 Resinous Epoxy / Drawing AE604: Are there any specific colors for the chips and resinous epoxy flooring required outside of the normal line / standard manufacturer colors?”

VA REPLY: Per 096723.20 paragraph 1.3E, Manufacturer’s standard color and texture samples are to be submitted for selection.

17.21 “Spec 096723.20 Resinous Epoxy / Drawing AE604: The existing building demolition drawings show limited information the existing construction, structural, architecture, mechanical, etc. thus its difficult to know what is existing based on the new RFP drawings, based off some info from the building. Will you provide as-built drawings in an amendment to help quantity and to accurately price up the demolition?”

VA REPLY: As-builts are not available. Additional pictures for existing conditions are located on mechanical demolition drawings.

17.22 “02 82 13.13 - Glove bag Asbestos Abatement: A copy of the hazardous materials/acm report has been requested by asbestos contractors. This report has not been found in the drawings or specs. Will you provide a copy of the hazardous materials/ACM report in amendment to help understand the asbestos in this project?”

VA REPLY: There is no hazmat master plan. Available quantities and descriptions can be found on Drawings MD121 and MD201 and Spec Section 02 82 13.13. The government will not provide temporary utilities for the contractors. Reference spec 01 00 00 section 1.18.

17.23 “Equipment Dwgs AK121, AK141, AK161: VA furnished Item 43 (VA signage) on schedule can not be found on drawings. Where are these signs located? Can you provide info on type & size?”

VA REPLY: Tag 43 is a typo. Signage should be installed in accordance with AE801, AG101, and AG121 and is to be provided and installed by contractor.

17.24 “Drawing AE801, AG101, AG121 are signage drawings. There is a note 43 on the equipment list calling out VA signage. We assume that contractor is to furnish and install the signage noted on Drawings AE801, AG101, AG121, and that these signs are not related to equipment 43. Is this assumption correct?”

VA REPLY: Yes, the signage on AE801, AG101, and AG 121 is to be provided and installed by contractor. Tag 43 is a typo

17.25 “Equipment Dwgs. AK121, AK141, AK161: The VA furnished equipment and contractor installed noted on the equipment list. Has the VA already contracted out these items to provide during the contract duration POP?”

VA REPLY: VA will provide VA furnished equipment when the contractor is ready to install these items. Some items VA has in inventory, so the contractor will need to give notice of when they will be ready for them. VA can and will provide cut sheets for the contractor if needed.

17.26 “Equipment Dwgs. AK121, AK141, AK161: The VA furnished equipment and contractor installed noted on the equipment list. Will the VA provide contractor all cut sheets, procurement actions, submittals, installation information for review prior to delivery during the early procurement submittal stage of the project in order to make the project POP?”

VA REPLY: VA will provide VA furnished equipment when the contractor is ready to install these items. Some items VA has in inventory, so the contractor will need to give notice of when they will be ready for them. VA can and will provide cut sheets for the contractor if needed.

17.27 “Notice to Proceed / Contract Award: When does the VA anticipate an award and NTP date in 2025? We would like this information during the bidding stag in order to create an accurate preliminary schedule that is a requirement of the formal RFP solicitation proposal.”

VA REPLY: Award is planned for March/April 2025; NTP shall be issued approximately 2-3 weeks after award.

17.28 “Bid Extension: The solicitation was released on December 16, 2024 the week before the Christmas - New Years holiday season. In conversation beginning Thursday Jan 2nd, many trades and companies had not begun work on pricing & technical requirements from the RFP. Several companies in major divisions had just begun kick-off meetings this Monday Jan 6th. Looking at the 30 day solicitation cycle, the trades are effectively 14 days behind on the proposal with the current bid day of Jan 27th. See attached pic of bid Cyle calendar. In order to allow all contractors and trades to provide the government with timely competitive pricing, which benefits the VA/government with the project budget, will you extend the bid period with at least two weeks in calendar days by amendment? See attached picture snippet of solicitation timeline.”

VA REPLY: Per Amendment 0004, proposal due date has been extended; proposals are due Monday 2/3/2025 at 11:59 p.m., CST.

17.29 “S02 SOL 0004 Attachment F Brand Name or Equal Basis of Design: The solicitation attachment F is in PDF format included in RFP. Can the contractor convert this form in Excel that looks exactly like this form and printed as a final PDF for submission with all information filled in? This will allow contractor to send form to trade contractors to fill in and will speed up the process of bidding and proposal submission. The final submitted form from the contractor will be a mirror PDF image of the RFP form at F.”

VA REPLY: Yes. An .xls copy of Attachment F is attached to this amendment.

17.30 “Drawing GC102: Note 5 calls for removal of existing legacy fuel tank. In order to provide accurate and complete pricing for this scope item, can the government/VA provide as-built and information regarding the existing conditions of this item on site and current conditions in amendment?”

VA REPLY: Location is provided in the drawings and approximate depth is 15-20'. The government does not have as-built drawings. Assume the tank filled with flowable fill.

17.31 “30 Day Boiler Start up Phase 4: Item 6 on GC104 as also the solicitation basis of project states that new boiler system must operate continuously for 30 days minimum before moving to next phase 5 removal of existing systems and project completion. Previous project experiences of this type has shown that new system operations often finds items that need to be tweaked in operations. Sometimes there is a shutdown with a mod or tweak to restart. Some projects the government made contractor re-start the clock of 30 days causing issues with the POP and LDs. On this project with the 30 day startup and operation, will the government/VA require the contractor to re-start the 30 day clock? That is, when an issue occurs and a stop happens, can we make the tweak and re-start and continue with current clock timing? i.e. we don't have to go back to day zero.”

VA REPLY: Commissioning must be fully completed and accepted prior to moving to phase 5. It is not the intent of the government to restart the clock due to minor corrective actions that need to take place during the 30 days. However, the government reserves the right to restart the clock if there are critical changes or repairs that need to occur during the 30 days.

17.32 “30 Day Boiler Start up Phase 4: Will the government be providing the NG gas and fuel for the 30 day startup phase?

VA REPLY: Fuel oil and Natural Gas to be furnished under government contract (Spec 23 52 39).

17.33 “Submittals and project communication: Can the contractor utilize Procore as the basis of submittals, RFIs, correspondence, etc. for this project with adding the local VA staff as part of the project?”

VA REPLY: The contractor may utilize ProCore, but the government may also independently maintain their own project management software, such as ProCore or Submittal Exchange

17.34 “30 Day Boiler Start up Phase 4: Will the government perform a final walk thru approval process with the new boiler plant at the 30 day period? Will the government / VA provide formal acceptance thus allowing the project to proceed phase and project completion? Will that be a formal NTP to proceed on final phase?”

VA REPLY: Final walk through will be completed following demolition of the existing plant, which will occur following the boiler commissioning. At the end of the successful 30-day concurrent period, the government will provide a notice of formal acceptance which allow the demolition phase to commence.

17.35 “Spec 01 00 00 1.5B: Will the VA provide badging process for contractors employees in advance after award in order to mobilize? What are the badging and security process for allowing contractor staff on project?: Will the VA provide badging process for contractors employees in advance after award in order to mobilize? What are the badging and security process for allowing contractor staff on project?”

VA REPLY: Yes, the government will provide the badging process. A critical item required for the application is an official, government identification (state driver’s license, state ID or passport).

17.36 “COVID-19: Are there any COVID-19 protocols in place that require contractor to meet certain practices on this project?”

VA REPLY: No.

17.37 “Spec 01 00 00 1.5D: The spec notes document control of sensitive government information. Is there any sensitive information, CUI, etc. that will be associated or where the contractor may need to be aware of?: The spec notes document control of sensitive government information. Is there any sensitive information, CUI, etc. that will be associated or where the contractor may need to be aware of?”

VA REPLY: Building automation systems, physical security systems, fire alarm controls are all sensitive information. The subcontractor performing integration to the main facility for this project will need to procure increased security access. All current service contractors working on these systems for the facility currently hold such access.

17.38 “Spec 01 00 00 1.5E: Where or what area is designated for contractor employee parking on this VA hospital complex for construction phases.”

VA REPLY: Contractor will need to arrange for offsite parking or park within their fenced-in construction area.

17.39 “Temporary water and power: Can the contractor use the VA existing water and power sources without cost for temporary construction activities along with temporary field offices?”

VA REPLY: The government will not provide temporary utilities for the contractors. Reference spec 01 00 00 section 1.18.

17.40 “23 21 11 para. 2.15: Specs call out for factory installed globe valves on steam valves. Detail 7 / MP501 shows welded valve with O-Lets for bypass. Can we use O-Lets for bypass around the valves? See pic snip.”

VA REPLY: Under Section 3.2 paragraph (D) reads "Steam line gate and butterfly type isolation valves 75 mm (3 inch) pipe size and above shall have factory or field-fabricated 20 mm or 25 mm (3/4 inch or 1 inch) globe-valved warm-up bypasses..."

17.41 “Spec 01 00 00 I-2.: Page 14 pf 01 00 00 speaks on existing emergency power distribution in the new building footprint and temporary emergency power and need for contractor to have input from VA stakeholders and that contractor is responsible during permanent feed replacement. We assume these measures are provided on the drawings for temp emergency power. Contractor sees there will be a need to coordinate power with the power company to make transfers of power and bypass feeds to keep power. Can contractor assume that the VA power and temporary power monies/costs have already been met by the power company and not to be included in proposal by the contractor?”

VA REPLY: No. The contractor is responsible for the coordination and connection fees with the utility company.

17.42 “Section 01 91 00 - Commissioning of boilers: Drawing CG104 phase note 5 states that new boilers are installed for occupation commission. Note 6 states boilers must operate continuously for min of 30 days. Spec 01 91 00 commissioning is stated as whole building commissioning that affect all systems of the building, not just the boilers. Is the boiler commissioning during phase 4 be the finalized portion of the overall commissioning report, after phase 4 project finish? Or will there be another commissioning for boilers again prior to project completion?”

VA REPLY: All commissioning needs to be completed before the 30-day concurrent operation is completed.

17.43 “Spec 23 52 39 - Fire Tube Boilers: Phase 4 of project states boilers are installed and commissioned for occupancy and operate continuously for min of 30 days. There is issue with owner acceptance , occupation, and receipt of the boilers for full operation of the VAMC facility prior to phase 5 and project completion, which is somewhat later in the POP. Will the VA accept these boilers after commissioning and at this date the typical 1 year warranty for this system begin? And upon partial acceptance of the project with the boilers, will the government/VA take full control, upkeep, maintenance, and running these boilers?”

VA REPLY: Warranty begins at the successful completion of the 30-day operation period. The VA boiler operators will be operating the boiler during the 30-day operation period and will provide any required regular maintenance and upkeep during that time.

17.44 “Section 01 91 00 - Commissioning agent: According to 01 91 00 the government/VA will hire the CxA commissioning agent. Can you confirm that the VA has already engaged the CxA for the project to begin the commissioning activities and pre-project process upon project award and the NTP to proceed? This process is described in 01 91 00. Timing the CxA line up of work will be very important for the mechanical, electrical, and boiler startups beginning in the submittal and shop drawing process.”

VA REPLY: Yes. The government will provide an independent 3rd-party commissioning agent.

17.45 “Section 01 91 00 - Commissioning agent: On government/VA hiring the CxA commissioning agent, the contractor is only required to provide the support as stated in 01 91 00. Can you confirm this?”

VA REPLY: Contractor shall provide support, and all documentation required by Specification Section 01 91 00, as well as commissioning requirements identified in other individual specification sections.

17.46 “Detail 1/CS501. The detail calls for 'optional gate is for anti-personnel climb over/under only". The specs do not spell out this option. Can we assume this is not required option in this contract?”

VA REPLY: Yes, the optional gate is not required.

17.47 “Drawing CS501 / Spec 34 75 13.13: The basis of design has been clear on most all aspects of the project with providing a stated product/manufacturer used that 'an-equal' can be utilized option. What is the basis of design for the active barrier as noted on Detail 1/CS501?”

VA REPLY: The detail 1/CS501 utilizes an Autogate M30 Shield Crash Gate as an example but no basis of design was selected. We are open to any manufacturer that can meet the requirements of the specification and the contract language.

17.48 “Drawing CS171: Keyed note 2 states new guard shack which can not be found on this drawing. Can we assume that the VA will provide, furnish, and install the guard shack since there are no specs and item shown in the drawings?”

VA REPLY: The guard shack is NOT a part of this contract.

17.49 “Drawing CD171 & VF103: Keyed Note 12 states to abandon existing 10,000 gallon fuel tank on CD171. Drawing VF103 shows two (2) sub-surface tanks. Are two (2) 10,000 gallon tanks to be abandoned? It appears that both tanks as noted on VF103 are within the footprint of the new expansion.”

VA REPLY: The eastern-most, sub-surface tank on VF103, is currently undergoing remediation and removal under a separate contract and will be fully removed prior to the commencement for construction of the boiler plant

17.50 “Drawing CD171 & VF103: Keyed Note 12 states to abandon existing 10,000 gallon fuel tank on CD171. Drawing VF103 shows two (2) sub-surface tanks. Abandoning the tank seems to mean that tanks are to be left in place. Should the note read more or less, contractor to remove fuel tank or tanks(s) complete from site? that is, complete removal of system.”

VA REPLY: The Eastern-most sub-surface tank on VF103 is currently undergoing remediation and removal under a separate contract and will be fully removed prior to the commencement for construction of the boiler plant.

Keyed note 12 on CD171 should read "REMOVE ABANDONED EXISTING 10,000 GALLON FUEL TANK"

17.51 “Drawing CD171 & VF103: With regard to removing tank or tanks(s) are there any known or unknown anticipated environmental impacts pre-existing at the site that the contractor would encounter since there isn't an environmental report included in this RFP?”

VA REPLY: The tank to be removed as part of this contract is currently on record with EGLE as being “Closed in Ground” and is assumed to be grout filled. As it was previously evaluated by EGLE, no adverse environmental impacts are anticipated.

17.52 “Erosion Controls / SWPPP: Erosion control plans are not shown in the drawing set. Has the erosion control plan (SWPPP) been designed and provided for the proper permits along with permit fees paid for by the government/VA already? Is a SWPPP plan required for this project? Or do we just follow the guidance stated already in plans and specs?”

VA REPLY: Erosion control plan should consist of silt fencing the perimeter and protecting and inlets with silt fabric underneath inlet grates. Contractor will be responsible for any permit submission and fees.

17.53 “Boiler Room Catwalk & Equipment Support: Are the platforms, catwalks, gratings, railings, and support framing for the boiler systems and equipment (around and above) the boilers to be hot-dipped galvanized steel?”

VA REPLY: Confirmed.

17.54 “AE201 & SPEC 04 25 16: Drawing AE201 note 6 states brick veneer to match existing building. What is the existing brick veneer manufacturer and model number to match for this project?”

VA REPLY: There are no historic records available with manufacturer and model number information. Therefore, selected contractor will be required to submit up to four samples of face brick and mortar to illustrate color, texture, and extremes of color range to match existing.

17.55 “AE201 & SPEC 04 25 16: It seems that Note 6 & 11 are referencing the same brick hatching on the exterior of building on AE201. Is brick 6 and the thin brick veneer panel 11 the same product?”

VA REPLY: Areas identified with note 6 are typical cavity wall construction, with brick veneer on masonry. Note 11 is identifying locations of the thin brick system. The modular bricks and thin bricks should be from the same manufacturer so that the finish matches.

Johnson Controls 1-920-857-7403 cell ryan.rezabek@jci.com www.johnsoncontrols.com Johnson Controls Fire Protection N961 Tower View Drive Greenville, WI 54942

Johnson Controls 906-367-4322 scott.nielson@jci.com www.johnsoncontrols.com

Johnson Controls 906-367-4322 scott.nielson@jci.com www.johnsoncontrols.com

17.59 “Emergency Call Spec 28 52 31: Who is the emergency call provided for this VAMC? Can you provide a contact?”

VA REPLY: ASCOM. (via Johnson Controls).

17.60 “Medical Gases: Typically we wouldn't encounter Medical gases in a boiler room. But can contractor assume, based on the basis of design drawings, that medical gas piping and systems will not be encountered in this area?”

VA REPLY: Medical gas alarm panel is located in the boiler plant, but no associated med gas piping.

17.61 “Spec 01 32 16.15 - Schedule: Spec 01 32 16.15 states in 1.2C that contractor's representative shall engage the service of an outside consultant. Is the contractor required, as the word 'shall' indicates, to hire and utilize a third party scheduling firm for this project? Or, can the contractor utilize in-house scheduling by the project manager & superintendent project staff?”

VA REPLY: Contractor is required to use a 3rd party consultant

17.62 “Attachment F: Attachment F requests account numbers to be emailed to the Contracting Officer. What assurance is the government providing that the unsecured email system will protect the offeror's account information? Given that account information is included in SAMS, would the government consider removing that actual account number from the form?

VA REPLY: The financial disclosure does not require bank account numbers. Offerors may just indicate “will provide per individual request via secure method.”

17.63 “SF-1442 Page 15 of 84 -Part 6, paragraph D requires the submission of a schedule. This requirement appears to be repeated in Part 7. Will the government confirm that the schedule is to be included in both sections? Will the duplication if required count in the page count limitation?”

VA REPLY: Delete Item 6.d schedule submission. The only schedule submission is as outlined in Part 7.

17.64 “OSHA 300/300A submission: If SDVOSB contractor is partnering with a large business as a keyed teamed subcontractor, should the offeror also include the large business OSHA 300/300A?”

VA REPLY: By stating "teaming agreement" you mean on official "joint venture," then yes, the OSHA 300/300A requirements should include all members of the joint venture. If the large business is simply a subcontractor, the OSHA information is not required for them.

17.65 “07 27 26 - Fluid Applied Air Barrier: Spec 07 27 26 on fluid applied air barrier specifies air leakage requirements with testing requirements in 01 45 29 Testing services. There is no mention of testing of the air barrier in this spec. Further the spec notes air leakage tests per 3.3.C. but also refers to 01 45 29. Whole building commissioning notes commissioning of the envelope. The drawings do not provide the air barrier envelope where air leakage will be held and field verified testing as typical from an A/E. Considering this building function is a boiler plant with wide/high overhead doors, louvers and vents, rooftop stacks, etc. where it would be impossible to certify air leakage requirements, will the government/VA waive the air barrier leakage testing requirements? Contractor would still do the QAQC inspections and other air barrier testing per specs and requirements. At issue is this type of building being able to hold the pressures due to all the building exterior openings.”

VA REPLY: We concur with the contractor's statement regarding certification of air leakage requirements as it pertains to the overall building envelope. Delete reference to testing per 01 45 29 and delete paragraph 3.3C. Field QA/QC Inspections and sign offs from fluid applied air barrier manufacturer field representative should be provided prior to concealing the barrier.

17.66 “Project Phasing spec 01 00 00: Spec 01 00 00 speaks on project phasing with NTP for the 4 phases. Phase 1 and 2 are noted that they can begin concurrently but not until the final approval CPM schedule is approved. Will the government give an official NTP to proceed from phase 0 to commence on phase 1 with contractor option for phase 2 within the 90 days prescribed from NTP??”

VA REPLY: The government will allow the contractor to begin phase 0 to phase 1 as soon as the contractor has provided an acceptable CPM schedule covering all phases of the project.

17.67 “RFI follow up: Will the government/VA allow for RFI question follow up response once the RFIs are answered if there is a lack of clarification??”

VA REPLY: No further questions will be accepted.

7.68 “RFI Responses by Amendment: When does the government/VA anticipate RFI response Amendment? This is very critical to have quick responses in order to provide the information to sub tier trades and vendors to allow time for response since the proposal response date is 1-27-25. Contractor has requested in another RFI 2 week extension due to solicitation coming out during the holiday season.?”

VA REPLY: The due date for questions was 1/13/2025 with the plan being that the government be given a week to review and answer all open question and publish and amendment with the Q&As.

Per Amendment 0003, the government has extended proposal due date from 1/27/2025 to 2/3/2025. No further questions will be answered.

17.69 “VA Influenza Directive: Does the VA influenza directive for the hopsital and staff apply to the contractor? Will the contractors personnell be required to submit flu shot certifications before entering the project to work? Or can the contractor utilize an onsite / job trailer temparture check?”

VA REPLY: The Station will not enforce it for contractors working specifically in areas out of patient care locations. Solicitation attachment "G Seasonal Influenza Vaccination Program 2020.08.10" is deleted from contract requirements

VA REPLY: Primary care addition, parking lot improvements (outside of boiler plant construction area)

17.72 “01 00 00 General Requirements: Can you confirm that the required staffing on site will be the superintendent, QAQC Manager, and SSHO at minimum for the contractor onsite team? Can any of these positions be allowed to be dual-hated?”

VA REPLY: These are individual positions and must be filled by separate individuals; personnel cannot be dual-titled on this project.

VA REPLY: The tuberculosis directive does not apply to this project.

17.75 “SO2 SOL 0004 Attachment F: Attachment F is brand name or equal basis of design spreadsheet. The government mandate is fair and reasonable competitive pricing in all scopes of work in material and equipment. The A/E has provided the BOD for the project where contractor is to provide fair and reasonable competitive pricing to provide the government with best pricing. This BOD spreadsheet is quite extensive and notes that offeror must provide product data to support the use of 'as-equal'. This will require contractor to include more data sheets and information should a more favorable 'as-equal' product pricing be found and could dramatically increase the page count of the proposal. Is the government limiting contractor to providing the BOD product only in the proposal phase? Usually this is down in the submittal phase post award. Can the government remove this attachment F as part of the proposal and utilize in the submittal phase?”

VA REPLY: Offerors are required to provide specific information on critical components in the solicitation phase to allow for VA evaluation. If an offeror does not request and provide technical details during the solicitation phase for a potential "or equal" approval, the contractor must provide the listed brand-name product. The product data for “or equal” submission will not be factored into the limited page count.

Question 20.5, received 1/13/2025

20.5 “Confirm that (3) separate individuals will be required to fill the superintendent, SSHO & CQC system manager roles.”

VA REPLY: These are individual positions and must be filled by separate individuals; personnel cannot be dual-assigned on this project.

Question(s) 21, received, 1/13/2025:

Question 27, received 1/14/2025:

Proposed alternate request: Thin Tech:

There is a material called Tabs that is specified to be used with the thin brick on the project. Some of the masons have asked me if we could bid On a product called Thin Teck by Glen Gary. I would be happy to send you the product information to look at so we can see if either product Would do the job. Thank you for your consideration The system that’s most like TAB’s is our Classic.

However, the best system we have for exterior use is the Thin Tech Elite. This system has air chambers that allow for drainage and does not require a drainage barrier. It only requires the initial Water Resistant or Tyvek layer by Glen Gary.

VA REPLY: This proposed alternate is not acceptable; contractors shall provide specified requirements. TABS has Pre-Bent Corner Panel - Glen-Gery does not.

· Fire Testing - TABS 2 hours, Thin Tech only 1 hour.

· TABS has additional test data as part of spec; not provided by Glen-Gery

· ASTM E2273-03 Water Drainage

· Accelerated Weathering ICC Evaluation EG356

· ASTM E96-05 Water Vapor Transmission

· ASTM C1338-02 Fungi Resistance

· ASTM D1761 Lateral Resistance Testing

· ASTM D 3498 Mastic

· ASTM C-1135 Freeze Thaw Tensile Adhesion Properties

Question 29 received 1/16/2025: Internal VA question; no information provided via amendment.

For the technical portion of this proposal, could you provide clarity on what you need presented for:

Part 3 - Specification 23 05 10 – Common Work Results for Boiler Plant and Steam Generation (Part 1.5 Quality Assurance):

(a) Products shall be the standard products of a manufacturer regularly engaged in the manufacture of the products for at least 3 years. The design, model and size of each item shall have been in satisfactory and efficient operation on at least three installations for approximately three years. However, digital electronics devices, software and systems such as controls, instruments, computer work station, shall be the current generation of technology and basic design that has a proven satisfactory service record of at least three years.

IS this for what we anticipate to use on this project, or what was used in past projects?

VA REPLY: Contractors need to demonstrate the item they will be providing meets the requirements outlined in the Spec below. Provide information that demonstrates what you will be using is 1.) coming from a manufacturer w/ three years of experience, 2) has been successfully installed and operable in at least 3 jobs which have been in operation for at least 3 years

Question 31 received 1/16/2025: Internal VA question; no information provided via amendment.

Question(s) 32, received 1/16/2025:

Question 36, received 1/17/2025:

Question 37 received 1/17/2025:

B. The time and due date for offers have NOT changed. Offers are due NLT Monday, February 3, 2025 at 11:59 p.m. CST.

ATTACHMENTS -

See attached document: S06 0005 Att_22367-Valve List.

See attached document: S06 0005 Att__S02 SOL 0004 AttF Brand Name or Equal_Basis of Design 585-21-115.

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