01 77 00 - Closeout Procedures.pdf
PDF 231 KB Posted
- Attached to
- WCTA Meter Replacement Project
- Solicitation number
- US.257570
- Issued by
- Lancaster County, Pennsylvania
About this file
This document is a Closeout Procedures specification section prepared by Herbert, Rowland & Grubic, Inc. for the WCTA Meter Replacement Project in West Cocalico Township, Pennsylvania. The specification establishes the procedures and requirements for project closeout, including substantial completion and final completion phases. Key deliverables required from the contractor include maintenance manuals, project record documents, digital construction photographs, certificates of release from authorities having jurisdiction, certificates of insurance for continuing coverage, an initial punch list of incomplete items at substantial completion, and a final punch list indicating all work completion prior to final payment. The contractor must complete facility startup, testing, adjusting, and balancing of systems and equipment, provide demonstrations and instructions to the owner's operating and maintenance personnel, obtain and submit releases enabling the owner's full use of the project and access to services and utilities, deliver tools and spare parts to the owner, and perform final cleaning of contractor-soiled areas.
The closeout process involves two inspection phases. Upon substantial completion, the engineer prepares a Certificate of Substantial Completion using EJCDC C-625 form, after which the contractor may allow owner occupancy while completing remaining items within a stipulated timeframe. For final completion, the contractor must submit a written certification that contract documents have been reviewed, work has been examined for compliance, and work is complete and ready for final inspection. The contractor must provide an affidavit of payment of debts and claims, affidavit of release of liens, consent of surety to final payment, and an accounting statement for final changes to the contract sum. If the engineer or owner determines work is incomplete or defective during final inspection, the contractor must remedy deficiencies and request re-inspection; the contractor is responsible for reimbursing the owner for engineer costs associated with re-inspections due to incomplete work.
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Text version
01 77 00 - CLOSEOUT PROCEDURES
Herbert, Rowland & Grubic, Inc. 01 77 00 - 1 011364.0448
SECTION 01 77 00 - CLOSEOUT PROCEDURES
PART 1 - GENERAL
1.1 SECTION INCLUDES
A. Closeout procedures.
B. Final cleaning.
1.2 SUBMITTALS
A. Product Data: For cleaning agents.
B. Contractor's List of Incomplete Items: Initial submittal at Substantial Completion.
C. Closeout Submittals:
1. Certificates of Release: From authorities having jurisdiction.
2. Certificate of Insurance: For continuing coverage.
3. Submittals as required by various specification sections.
1.3 CLOSEOUT PROCEDURES
A. Prerequisites to Substantial Completion: Complete following items before requesting Certification of Substantial Completion, either for entire Work or for portions of Work:
1. Submit maintenance manuals, Project record documents, digital images of construction photographs, and other similar final record data in compliance with this Section.
2. Complete facility startup, testing, adjusting, balancing of systems and equipment, demonstrations, and instructions to Owner's operating and maintenance personnel as specified in compliance with this Section.
3. Conduct inspection to establish basis for request that Work is substantially complete. Create comprehensive list (initial punch list) indicating items to be completed or corrected, value of incomplete or nonconforming Work, reason for being incomplete, and date of anticipated completion for each item. Include copy of list with request for Certificate of Substantial Completion.
4. Obtain and submit releases enabling Owner's full, unrestricted use of Project and access to services and utilities. Include certificate of occupancy, operating certificates, and similar releases from authorities having jurisdiction and utility companies.
5. Deliver tools, spare parts, extra stocks of material, and similar physical items to Owner.
6. Perform final cleaning according to this Section.
B. Substantial Completion Inspection:
1. When Contractor considers Work to be substantially complete, submit to
Engineer:
Herbert, Rowland & Grubic, Inc. 01 77 00 - 2 011364.0448
a. Written certificate that Work, or designated portion, is substantially complete.
b. List of items to be completed or corrected (initial punch list).
2. Upon receipt of request for Substantial Completion, Owner and Engineer will make inspection to determine whether Work or designated portion is substantially complete.
3. Should Engineer determine that Work is not substantially complete:
a. Engineer will promptly notify Contractor in writing, stating reasons for its opinion.
b. Contractor shall remedy deficiencies in Work and send second written request for Substantial Completion to Engineer.
c. Engineer will re-inspect Work.
d. Redo and Inspection of Deficient Work: Repeated until Work passes
Engineer's inspection.
4. When Engineer finds that Work is substantially complete, Engineer will:
a. Prepare Certificate of Substantial Completion on EJCDC C-625 - Certificate of Substantial Completion, accompanied by Contractor's list of items to be completed or corrected as verified and amended by Engineer and Owner (final punch list).
b. Submit preliminary Certificate to Owner for review.
c. Submit final Certificate to Owner and Contractor for their written acceptance of responsibilities assigned to them in Certificate.
5. After Work is substantially complete, Contractor shall:
a. Allow Owner occupancy of Project under provisions stated in Certificate of Substantial Completion.
b. Complete Work listed for completion or correction within time period stipulated.
6. Owner will occupy portions of building as specified in Section 01 10 00 - Project Summary.
C. Prerequisites for Final Completion: Complete following items before requesting final acceptance and final payment.
1. When Contractor considers Work to be complete, submit written certification that:
a. Contract Documents have been reviewed.
b. Work has been examined for compliance with Contract Documents.
c. Work has been completed according to Contract Documents.
d. Work is completed and ready for final inspection.
2. Submittals: Submit following:
a. Final punch list indicating all items have been completed or corrected.
b. Final payment request with final releases and supporting documentation not previously submitted and accepted. Include certificates of insurance for products and completed operations where required.
c. Specified warranties, workmanship/maintenance bonds, maintenance agreements, and other similar documents.
d. Accounting statement for final changes to Contract Sum.
e. Contractor's affidavit of payment of debts and claims on form in Section
00 65 19.16.
Herbert, Rowland & Grubic, Inc. 01 77 00 - 3 011364.0448
f. Contractor affidavit of release of liens on form in Section 00 65 19.16.
g. Consent of surety to final payment on form in Section 00 65 19.19.
3. Perform final cleaning for Contractor-soiled areas according to this Section.
D. Final Completion Inspection:
1. After receipt of request for final inspection, Engineer will make inspection to determine whether Work or designated portion is complete.
2. Should Engineer or Owner consider Work to be incomplete or defective:
a. Engineer will promptly notify Contractor in writing, listing incomplete or defective Work.
b. Contractor shall remedy stated deficiencies and send second written request to Engineer that Work is complete.
c. Engineer and Owner will re-inspect Work.
d. Redo and Inspection of Deficient Work: Repeated until Work passes
Engineer's and Owner's inspection. Contractor shall reimburse Owner for the costs of Engineer for re-inspections due to incomplete work.
PART 2 - PRODUCTS - Not Used.
PART 3 - EXECUTION – Not Used.
END OF SECTION
| PART 1 - GENERAL |
| 1.1 SECTION INCLUDES |
| A. Closeout procedures. |
| B. Final cleaning. |
| 1.2 SUBMITTALS |
| A. Product Data: For cleaning agents. |
| B. Contractor's List of Incomplete Items: Initial submittal at Substantial Completion. |
| C. Closeout Submittals: |
| 1. Certificates of Release: From authorities having jurisdiction. |
| 2. Certificate of Insurance: For continuing coverage. |
| 3. Submittals as required by various specification sections. |
| 1.3 CLOSEOUT PROCEDURES |
| A. Prerequisites to Substantial Completion: Complete following items before requesting Certification of Substantial Completion, either for entire Work or for portions of Work: |
| 1. Submit maintenance manuals, Project record documents, digital images of construction photographs, and other similar final record data in compliance with this Section. |
| 2. Complete facility startup, testing, adjusting, balancing of systems and equipment, demonstrations, and instructions to Owner's operating and maintenance personnel as specified in compliance with this Section. |
| 3. Conduct inspection to establish basis for request that Work is substantially complete. Create comprehensive list (initial punch list) indicating items to be completed or corrected, value of incomplete or nonconforming Work, reason for being incompl... |
| 4. Obtain and submit releases enabling Owner's full, unrestricted use of Project and access to services and utilities. Include certificate of occupancy, operating certificates, and similar releases from authorities having jurisdiction and utility comp... |
| 5. Deliver tools, spare parts, extra stocks of material, and similar physical items to Owner. |
| 6. Perform final cleaning according to this Section. |
| B. Substantial Completion Inspection: |
| 1. When Contractor considers Work to be substantially complete, submit to Engineer: |
| a. Written certificate that Work, or designated portion, is substantially complete. |
| b. List of items to be completed or corrected (initial punch list). |
| 2. Upon receipt of request for Substantial Completion, Owner and Engineer will make inspection to determine whether Work or designated portion is substantially complete. |
| 3. Should Engineer determine that Work is not substantially complete: |
| a. Engineer will promptly notify Contractor in writing, stating reasons for its opinion. |
| b. Contractor shall remedy deficiencies in Work and send second written request for Substantial Completion to Engineer. |
| c. Engineer will re-inspect Work. |
| d. Redo and Inspection of Deficient Work: Repeated until Work passes Engineer's inspection. |
| 4. When Engineer finds that Work is substantially complete, Engineer will: |
| a. Prepare Certificate of Substantial Completion on EJCDC C-625 - Certificate of Substantial Completion, accompanied by Contractor's list of items to be completed or corrected as verified and amended by Engineer and Owner (final punch list). |
| b. Submit preliminary Certificate to Owner for review. |
| c. Submit final Certificate to Owner and Contractor for their written acceptance of responsibilities assigned to them in Certificate. |
| 5. After Work is substantially complete, Contractor shall: |
| a. Allow Owner occupancy of Project under provisions stated in Certificate of Substantial Completion. |
| b. Complete Work listed for completion or correction within time period stipulated. |
6. Owner will occupy portions of building as specified in Section 01 10 00 - Project Summary.
| C. Prerequisites for Final Completion: Complete following items before requesting final acceptance and final payment. |
| 1. When Contractor considers Work to be complete, submit written certification that: |
| a. Contract Documents have been reviewed. |
| b. Work has been examined for compliance with Contract Documents. |
| c. Work has been completed according to Contract Documents. |
| d. Work is completed and ready for final inspection. |
| 2. Submittals: Submit following: |
| a. Final punch list indicating all items have been completed or corrected. |
| b. Final payment request with final releases and supporting documentation not previously submitted and accepted. Include certificates of insurance for products and completed operations where required. |
| c. Specified warranties, workmanship/maintenance bonds, maintenance agreements, and other similar documents. |
| d. Accounting statement for final changes to Contract Sum. |
| e. Contractor's affidavit of payment of debts and claims on form in Section 00 65 19.16. |
| f. Contractor affidavit of release of liens on form in Section 00 65 19.16. |
| g. Consent of surety to final payment on form in Section 00 65 19.19. |
3. Perform final cleaning for Contractor-soiled areas according to this Section.
| D. Final Completion Inspection: |
| 1. After receipt of request for final inspection, Engineer will make inspection to determine whether Work or designated portion is complete. |
| 2. Should Engineer or Owner consider Work to be incomplete or defective: |
| a. Engineer will promptly notify Contractor in writing, listing incomplete or defective Work. |
| b. Contractor shall remedy stated deficiencies and send second written request to Engineer that Work is complete. |
| c. Engineer and Owner will re-inspect Work. |
| d. Redo and Inspection of Deficient Work: Repeated until Work passes Engineer's and Owner's inspection. Contractor shall reimburse Owner for the costs of Engineer for re-inspections due to incomplete work. |
| PART 2 - PRODUCTS - Not Used. |
| PART 3 - EXECUTION – Not Used. |
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