01 31 19 - Project Meetings.pdf
PDF 223 KB Posted
- Attached to
- WCTA Meter Replacement Project
- Solicitation number
- US.257570
- Issued by
- Lancaster County, Pennsylvania
About this file
This document is a Scope of Work section detailing project meeting requirements for the WCTA Meter Replacement Project in West Cocalico Township, Pennsylvania. The project involves the replacement of approximately 790 water meters with new Automated Meter Infrastructure (AMI) meters across West Cocalico Township Authority's service area. Bids for the construction project are to be submitted online via PennBid until Thursday, November 5, 2026 at 10:00 AM local time, with bid results to be posted publicly following opening. The project requires a preconstruction meeting to be scheduled by the Engineer after Notice of Award and prior to work commencement, with mandatory attendance by the Engineer, Owner, Resident Project Representative, appropriate governmental agency representatives, major Subcontractors, and the Contractor. Progress meetings are required to be scheduled and administered throughout the work at maximum monthly intervals with similar attendee requirements.
The preconstruction meeting agenda encompasses 22 topics including Engineer's status during construction, project communication procedures, contract times, permits and approvals, work schedules, shop drawings, substitutions, payment applications, prevailing wage and payroll certifications, insurances, Steel Products Procurement Act certifications, safety and OSHA requirements, and control of work. Progress meetings shall address work progress, maintenance of schedules, field observations and problems, submittal status, quality and work standards, and other business relating to the work. The Engineer is responsible for recording and distributing meeting minutes within seven days to all participants, the Owner, and affected parties. Bid security in the form of a Certified Check or Bid Bond is required in an amount not less than 10%. All questions regarding bidding documents must be submitted via PennBid; telephone inquiries are unacceptable.
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Text version
01 31 19 - PROJECT MEETINGS
Herbert, Rowland & Grubic, Inc. 01 31 19 - 1 011364.0448
SECTION 01 31 19 - PROJECT MEETINGS
PART 1 - GENERAL
1.1 SECTION INCLUDES
A. Preconstruction meeting.
B. Progress meetings.
1.2 PRECONSTRUCTION MEETING
A. Engineer will schedule and preside over meeting after Notice of Award and prior to commencement of Work at the site.
B. Attendance Required: Engineer, Owner, Resident Project Representative, appropriate governmental agency representatives, major Subcontractors, and Contractor.
1. Contractor Representation: Person vested with the authority to make necessary decisions on behalf of the Contractor, and such decisions shall commit the Contractor to the agreed procedures, sequence of operations and time schedules.
C. Agenda:
1. Engineer's Status During Construction.
2. Resident Project Representative (RPR).
3. Project Communication Procedures.
4. Contract Times.
5. Project Site: Access and Rights-of-Way.
6. Permits and Approvals.
7. Field Engineering.
8. Changes in the Work procedures.
9. Work Schedule.
10. Shop Drawings.
11. Substitutions.
12. Job Conference Schedule.
13. Payment Applications.
14. Temporary Utilities.
15. Emergency Phone Numbers.
16. Field Office Facilities.
17. Subcontractors.
18. Prevailing Wage and Payroll Certifications.
19. Insurances.
20. Steel Products Procurement Act Certifications.
21. Safety and OSHA.
22. Control of Work.
D. Engineer will record minutes and distribute copies to participants, with copies each to Contractor(s), Owner, and those affected by decisions made.
01 31 19 - PROJECT MEETINGS
Herbert, Rowland & Grubic, Inc. 01 31 19 - 2 011364.0448
1.3 PROGRESS MEETINGS
A. Engineer will schedule and administer meetings throughout progress of the Work at maximum monthly intervals.
B. Attendance Required: Contractors and job superintendent, major Subcontractors and suppliers, and Engineer, and Owner.
1. Contractors representative shall be vested with the authority to make any decisions on behalf of the Contractor, and such decisions shall commit the Contractor to the agreed procedures, sequence of operations and time schedules
C. Minimum Agenda:
1. Review minutes of previous meetings.
2. Review of Work progress.
3. Planned progress during succeeding work period.
4. Maintenance of Progress Schedule.
5. Field observations, problems, and decisions.
6. Identification of problems impeding planned progress.
7. Review of submittal schedule and status of submittals.
8. Coordination of projected progress.
9. Maintenance of quality and work standards.
10. Other business relating to Work.
D. Engineer will record minutes and distribute copies to participants within seven days after meeting, with one copy each Engineer, Owner, and those affected by decisions made.
PART 2 - PRODUCTS - Not Used.
PART 3 - EXECUTION – Not Used.
END OF SECTION
| PART 1 - GENERAL |
| 1.1 SECTION INCLUDES |
| A. Preconstruction meeting. |
| B. Progress meetings. |
| 1.2 PRECONSTRUCTION MEETING |
| A. Engineer will schedule and preside over meeting after Notice of Award and prior to commencement of Work at the site. |
| B. Attendance Required: Engineer, Owner, Resident Project Representative, appropriate governmental agency representatives, major Subcontractors, and Contractor. |
| 1. Contractor Representation: Person vested with the authority to make necessary decisions on behalf of the Contractor, and such decisions shall commit the Contractor to the agreed procedures, sequence of operations and time schedules. |
| C. Agenda: |
| 1. Engineer's Status During Construction. |
| 2. Resident Project Representative (RPR). |
| 3. Project Communication Procedures. |
| 4. Contract Times. |
| 5. Project Site: Access and Rights-of-Way. |
| 6. Permits and Approvals. |
| 7. Field Engineering. |
| 8. Changes in the Work procedures. |
| 9. Work Schedule. |
| 10. Shop Drawings. |
| 11. Substitutions. |
| 12. Job Conference Schedule. |
| 13. Payment Applications. |
| 14. Temporary Utilities. |
| 15. Emergency Phone Numbers. |
| 16. Field Office Facilities. |
| 17. Subcontractors. |
| 18. Prevailing Wage and Payroll Certifications. |
| 19. Insurances. |
| 20. Steel Products Procurement Act Certifications. |
| 21. Safety and OSHA. |
| 22. Control of Work. |
D. Engineer will record minutes and distribute copies to participants, with copies each to Contractor(s), Owner, and those affected by decisions made.
| 1.3 PROGRESS MEETINGS |
| A. Engineer will schedule and administer meetings throughout progress of the Work at maximum monthly intervals. |
| B. Attendance Required: Contractors and job superintendent, major Subcontractors and suppliers, and Engineer, and Owner. |
| 1. Contractors representative shall be vested with the authority to make any decisions on behalf of the Contractor, and such decisions shall commit the Contractor to the agreed procedures, sequence of operations and time schedules |
| C. Minimum Agenda: |
| 1. Review minutes of previous meetings. |
| 2. Review of Work progress. |
| 3. Planned progress during succeeding work period. |
| 4. Maintenance of Progress Schedule. |
| 5. Field observations, problems, and decisions. |
| 6. Identification of problems impeding planned progress. |
| 7. Review of submittal schedule and status of submittals. |
| 8. Coordination of projected progress. |
| 9. Maintenance of quality and work standards. |
| 10. Other business relating to Work. |
D. Engineer will record minutes and distribute copies to participants within seven days after meeting, with one copy each Engineer, Owner, and those affected by decisions made.
| PART 2 - PRODUCTS - Not Used. |
| PART 3 - EXECUTION – Not Used. |
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