01 26 00 - Contract Modifications.pdf
PDF 229 KB Posted
- Attached to
- WCTA Meter Replacement Project
- Solicitation number
- US.257570
- Issued by
- Lancaster County, Pennsylvania
About this file
This is a Contract Modification Procedures document for the WCTA Meter Replacement Project (Contract Number 011364.0448) in West Cocalico Township Authority, Pennsylvania. The document establishes the formal procedures governing how changes to the construction contract will be processed and managed. The project involves the replacement of approximately 790 water meters with new AMI meters across West Cocalico Township. Bids were received online via PennBid until November 5, 2026 at 10:00 AM local time, with bid results posted publicly on the PennBid platform. Bid security in the form of a Certified Check or Bid Bond was required in an amount not less than 10% of the bid price.
The contract modification procedures document outlines several pathways for implementing changes to the work, including minor changes issued via Field Order by the Engineer, Owner-initiated Proposal Requests requiring contractor estimates within 14 days, and contractor-proposed changes with full documentation of impacts on Contract Price and Contract Time. For Proposal Requests, contractors must provide detailed cost breakdowns including quantities, unit costs, applicable taxes, delivery charges, equipment rental, trade discounts, direct labor and equipment costs, and an updated Construction Schedule. Once Owner approval is obtained, the Engineer issues a Change Order for execution by both parties. Change Orders may be structured as Stipulated Price Change Orders or Unit Price Change Orders depending on contract specifications. Work Change Directives signed by the Owner may be issued to direct the Contractor to proceed with changes on a time and material basis pending subsequent Change Order execution, with the Contractor required to maintain detailed records to substantiate all costs incurred.
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Text version
01 26 00 – CONTRACT MODIFICATION PROCEDURES
Herbert, Rowland & Grubic, Inc. 01 26 00 - 1 011364.0448
SECTION 01 26 00 - CONTRACT MODIFICATION PROCEDURES
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Change procedures.
B. Related Sections:
1. Document 00 60 00 - Project Forms.
2. Document 00 63 13 - RFI Form.
3. Document 00 63 49 - Work Change Directive Form.
4. Document 00 63 63 - Change Order Form.
5. Section 01 26 13 - Requests for Interpretation.
1.2 CHANGE PROCEDURES
A. Submittals: Submit name of individual who is authorized to receive change documents and is responsible for informing others in Contractor's employ or Subcontractors of changes to the Work.
B. Carefully study and compare Contract Documents before proceeding with fabrication and installation of Work. Promptly advise Engineer of any error, inconsistency, omission, or apparent discrepancy.
C. Requests for Interpretation (RFI) and Clarifications: Allot time in construction scheduling for liaison with Engineer; establish procedures for handling queries and clarifications.
1. Refer to Section 01 26 13 - Requests for Interpretation.
2. Engineer may respond with a direct answer on the Request for Interpretation form or Field Order form.
1.3 MINOR CHANGES IN THE WORK
A. Engineer will advise of minor changes in the Work not involving adjustment to Contract Price or Contract Time by issuing supplemental instructions on Field Order.
1.4 PROPOSAL REQUESTS
A. Owner-Initiated Proposal Requests: Engineer may issue Proposal Request including a detailed description of proposed change with supplementary or revised Drawings and Specifications.
1. Proposal Requests issued by Engineer are not instructions either to stop work in progress or to execute the proposed change.
2. Contractor will prepare and submit estimate within 14 days.
a. Include quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made.
Herbert, Rowland & Grubic, Inc. 01 26 00 - 2 011364.0448
b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.
c. Include costs of labor and equipment directly attributable to the change.
d. Include an updated Construction Schedule that indicates the effect of the change.
B. Contractor may propose changes by submitting a Change Proposal to Engineer, describing proposed change and its full effect on the Work. Include a statement describing reason for the change and the effect on Contract Price and Contract Time with full documentation.
1. Notice: Comply with General Conditions where latent or changed conditions require modifications to the Contract.
2. Include quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made.
3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.
4. Include costs of labor and equipment directly attributable to the change.
5. Include an updated Construction Schedule that indicates the effect of the change.
C. Document requested substitutions according to Section 01 25 00 - Substitution Procedures.
1.5 CHANGE ORDER PROCEDURES
A. On Owner's approval of a Proposal Request, Engineer will issue a Change Order for execution by Owner and Contractor.
1. Change Order Forms: Document 00 63 63 - Change Order Form.
B. Stipulated Price Change Order: Based on Proposal Request and Contractor's price quotation or Contractor's request for Change Order as approved by Engineer.
C. Unit Price Change Order: For Contract unit prices and quantities, the Change Order will be executed on a fixed unit price basis. For unit costs or quantities of units of that which are not predetermined, execute Work under Work Directive Change.
D. Correlation of Contractor Submittals:
1. Promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as separate line item and adjust Contract Price.
2. Promptly revise Progress Schedules to reflect change in Contract Time, adjust times for other items of Work affected by the change, and resubmit.
3. Promptly enter changes in Record Documents.
1.6 WORK CHANGE DIRECTIVE
A. Engineer may issue directive, on Work Change Directive signed by Owner, instructing Contractor to proceed with change in the Work, for subsequent inclusion in a Change Order. Document will describe changes in the Work and designate method of determining any change in Contract Price or Contract Time. Promptly execute change.
Herbert, Rowland & Grubic, Inc. 01 26 00 - 3 011364.0448
B. Maintain detailed records of Work done on time and material basis. Provide full information required for evaluation of proposed changes and to substantiate costs for changes in the Work.
PART 2 - PRODUCTS - Not Used.
PART 3 - EXECUTION - Not Used.
END OF SECTION
| PART 1 - GENERAL |
| 1.1 SUMMARY |
| A. Section Includes: |
| 1. Change procedures. |
| B. Related Sections: |
| 1. Document 00 60 00 - Project Forms. |
| 2. Document 00 63 13 - RFI Form. |
| 3. Document 00 63 49 - Work Change Directive Form. |
| 4. Document 00 63 63 - Change Order Form. |
| 5. Section 01 26 13 - Requests for Interpretation. |
| 1.2 CHANGE PROCEDURES |
| A. Submittals: Submit name of individual who is authorized to receive change documents and is responsible for informing others in Contractor's employ or Subcontractors of changes to the Work. |
| B. Carefully study and compare Contract Documents before proceeding with fabrication and installation of Work. Promptly advise Engineer of any error, inconsistency, omission, or apparent discrepancy. |
| C. Requests for Interpretation (RFI) and Clarifications: Allot time in construction scheduling for liaison with Engineer; establish procedures for handling queries and clarifications. |
| 1. Refer to Section 01 26 13 - Requests for Interpretation. |
| 2. Engineer may respond with a direct answer on the Request for Interpretation form or Field Order form. |
| 1.3 MINOR CHANGES IN THE WORK |
| A. Engineer will advise of minor changes in the Work not involving adjustment to Contract Price or Contract Time by issuing supplemental instructions on Field Order. |
| 1.4 PROPOSAL REQUESTS |
| A. Owner-Initiated Proposal Requests: Engineer may issue Proposal Request including a detailed description of proposed change with supplementary or revised Drawings and Specifications. |
| 1. Proposal Requests issued by Engineer are not instructions either to stop work in progress or to execute the proposed change. |
| 2. Contractor will prepare and submit estimate within 14 days. |
| a. Include quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. |
| b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. |
| c. Include costs of labor and equipment directly attributable to the change. |
| d. Include an updated Construction Schedule that indicates the effect of the change. |
| B. Contractor may propose changes by submitting a Change Proposal to Engineer, describing proposed change and its full effect on the Work. Include a statement describing reason for the change and the effect on Contract Price and Contract Time with ful... |
| 1. Notice: Comply with General Conditions where latent or changed conditions require modifications to the Contract. |
| 2. Include quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. |
| 3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. |
| 4. Include costs of labor and equipment directly attributable to the change. |
| 5. Include an updated Construction Schedule that indicates the effect of the change. |
C. Document requested substitutions according to Section 01 25 00 - Substitution Procedures.
| 1.5 CHANGE ORDER PROCEDURES |
| A. On Owner's approval of a Proposal Request, Engineer will issue a Change Order for execution by Owner and Contractor. |
| 1. Change Order Forms: Document 00 63 63 - Change Order Form. |
| B. Stipulated Price Change Order: Based on Proposal Request and Contractor's price quotation or Contractor's request for Change Order as approved by Engineer. |
| C. Unit Price Change Order: For Contract unit prices and quantities, the Change Order will be executed on a fixed unit price basis. For unit costs or quantities of units of that which are not predetermined, execute Work under Work Directive Change. |
| D. Correlation of Contractor Submittals: |
| 1. Promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as separate line item and adjust Contract Price. |
| 2. Promptly revise Progress Schedules to reflect change in Contract Time, adjust times for other items of Work affected by the change, and resubmit. |
| 3. Promptly enter changes in Record Documents. |
| 1.6 WORK CHANGE DIRECTIVE |
| A. Engineer may issue directive, on Work Change Directive signed by Owner, instructing Contractor to proceed with change in the Work, for subsequent inclusion in a Change Order. Document will describe changes in the Work and designate method of determ... |
| B. Maintain detailed records of Work done on time and material basis. Provide full information required for evaluation of proposed changes and to substantiate costs for changes in the Work. |
| PART 2 - PRODUCTS - Not Used. |
| PART 3 - EXECUTION - Not Used. |
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