01 31 23 - Project Documentation Website.pdf
PDF 466 KB Posted
- Attached to
- West Pump Station Replacement Project
- Solicitation number
- Not on record
- Issued by
- Chester County, Pennsylvania
About this file
This is a Project Documentation Website specification document prepared for the West Pump Station Replacement Project, a construction initiative by the Northwestern Chester County Municipal Authority in Pennsylvania. The specification outlines requirements for implementing a web-based project documentation system to be administered by the Engineer, who bears all costs during the contract period. The website must accommodate minimum user access levels across multiple stakeholders: two users each for the Owner and Prime Contractors, six users for the Engineer, and two users each for two additional contractors (Contract Nos. 2 and 3). The platform must provide comprehensive functionality including project team directory, correspondence management, meeting minutes, photo documentation, contract modifications (change orders, change proposals, work change directives, and field orders), RFIs, task and issue management, schedule and calendar management, shop drawings and submittal forms, various reports (daily observation reports, contractor daily reports, material testing reports, and inspection reports), drawing and specification document hosting with viewing and updating capabilities, item-specific logs, notification and tracking functions, archiving capabilities, and payment processing. All users must execute a data licensing agreement acceptable to the Owner, and the software provider must deliver comprehensive training and continuous product support throughout the project duration via web-based help desk and tutorials.
The specification designates Submittal Exchange as the required website software package provider and requires that all project documentation be provided in searchable HTML format upon project closeout in three complete archive copies. The document references related specification sections including Project Meetings (01 31 19), Construction Progress Schedule (01 32 16), Construction Progress Reporting (01 32 26), Photographic Documentation (01 33 33), and Submittal Procedures (01 33 00). No pricing terms, set-asides, incumbent information, or funding details are specified within this documentation specification section.
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Text version
01 31 23 – PROJECT DOCUMENTATION WEBSITE
Herbert, Rowland & Grubic, Inc. 01 31 23 - 1 000483.0450
SECTION 01 31 23 – PROJECT DOCUMENTATION WEBSITE
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes
1. Project documentation website.
B. Related Sections
1. Section 01 31 19 – Project Meetings.
2. Section 01 32 16 – Construction Progress Schedule.
3. Section 01 32 26 – Construction Progress Reporting.
4. Section 01 32 33 – Photographic Documentation.
5. Section 01 33 00 – Submittals Procedures.
1.2 SUBMITTALS
A. Section 01 33 00 – Submittal Procedures: Requirements for submittals.
B. Product Data: Submit information, data, and brochures prior to any submittals required.
1.3 CLOSEOUT SUBMITTALS
A. Section 01 77 00 – Closeout Procedures: Requirements for submittals.
B. Project Record Documents: Provide 3 complete archive copies of all data on the Project Document Website in searchable HTML format.
PART 2 - PRODUCTS
2.1 WEBSITE
A. Website software package provider:
1. Submittal Exchange
B. The project Website will be administered by Engineer. The Engineer is responsible for all costs during the Contract Time.
C. The minimum user access shall be provided, as follows:
1. Owner: 2 users
2. Engineer: 6 users
3. Prime Contractors: 2 users
4. Other Contractors:
a. Contract No. 2 -2 users.
b. Contract No. 3 – 2 users.
5. No other users shall be granted access.
D. License: All users shall execute a data licensing agreement in a form acceptable to the
01 31 23 – PROJECT DOCUMENTATION WEBSITE
Herbert, Rowland & Grubic, Inc. 01 31 23 - 2 000483.0450
Owner.
E. Training: Software training shall be provided for Project Web Site Users. In addition, product support shall be provided continuously by the provider throughout the project through web-based help desk and tutorials as well as support.
F. Functionality: The project documentation website shall provide the following functionality, at a minimum:
1. Project team directory.
2. Project correspondence.
3. Meeting minutes.
4. Photo documentation.
5. Contract modifications
a. Change Orders
b. Change Proposals
c. Work Change Directives
d. Field Orders
6. RFI
7. Task and issue management.
a. Defective Work notice
8. Schedule and calendar management
9. Shop Drawings and all Submittals forms and logs as referenced in this Section, Section 01 33 00 – Submittal Procedures and in individual specification sections.
10. Reports
a. RPR Daily Observation Reports
b. Contractors Daily Reports
c. Material Testing Reports
d. Inspection Reports
11. Drawing and specification document hosting, viewing, and updating.
12. Logs for each separate item.
13. Notification, reminder and tracking functions.
14. Archiving functions.
15. Payment
PART 3 - EXECUTION - Not Used
END OF SECTION 01 31 23
File details come from the government source that posted it. Updated .