01 29 00 - Payment Procedures.pdf

01 29 00 – PAYMENT PROCEDURES

Herbert, Rowland & Grubic, Inc. 01 29 00 - 1 000483.0450

SECTION 01 29 00 – PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Scope of Payment.

B. Schedule of Values.

C. Application for Payment.

D. Defect Assessment.

1.2 SCOPE OF PAYMENT

A. Contractor will receive and accept compensation provided for in the Contract as full payment for furnishing all materials, labor, tools, and equipment and for performing all Work in a complete and acceptable manner and for all risk, loss, damage, or expense of whatever character arising out of the nature of the Work or the prosecution thereof.

B. Contractor shall furnish all labor, materials, equipment, machinery, apparatus and tools and perform all operations necessary to install, equip, adjust and put into satisfactory operation the Work, and shall connect the various items or sections of the Work as to form a complete and properly operating whole. Any miscellaneous labor, materials, equipment or apparatus not specifically mentioned herein, or shown on the drawings, which may be found necessary to complete or perfect any portion of the Work in a substantial manner and in compliance with the requirements stated or implied by the Contract Documents, shall be furnished by the Contractor without additional compensation. This includes the cost of material disposal, water for testing and all testing costs including laboratory fees.

1.3 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.

B. Submit electronic file to Project website of schedule on Application for Payment Continuation Sheets.

C. Submit Schedule of Values as electronic file to Project website within 15 days after date Notice of Intent to Award.

D. Format:

1. Provide a breakdown of the Contract Price in enough detail to facilitate continued evaluation of Applications for Payment and progress reports.

Herbert, Rowland & Grubic, Inc. 01 29 00 - 2 000483.0450

2. Use Table of Contents of this Project Manual. Identify each line item with number and title of major Specification Section. Provide several line items for principal subcontract amounts, where appropriate.

3. Identify Site mobilization, bonds and insurance, and Project Management.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

E. Include in each line item amount of allowances as specified.

F. Include within each line item, direct proportional amount of Contractor's overhead and profit.

1. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

G. Revise schedule to list approved Change Orders with each Application for Payment.

1.4 APPLICATION FOR PAYMENT

A. Submit one electronic copy of each Application for Payment on form(s) provided in Section 00 62 76 – Contractors Application for Payment in accordance with requirements of the General Conditions.

1. Initial Application for Payment, Application for Payment at time of Substantial

Completion, and final Application for Payment involve additional requirements.

B. Content and Format: Use Schedule of Values for listing items in Application for Payment.

1. Execute by a person authorized to sign legal documents on behalf of Contractor.

Engineer will return incomplete applications without action.

2. Include amounts of Change Orders issued before last day of construction period covered by application.

C. Submit updated construction schedule with each Application for Payment.

D. Payment Period: Submit at intervals stipulated in the Agreement.

E. Submit executed originals with transmittal letter to Engineer by method ensuring receipt within 24 hours.

F. Substantiating Data: When Engineer requires substantiating information, submit data justifying dollar amounts in question. Include the following with Application for Payment:

1. Current construction photographs specified in Section 01 32 33 – Photographic

Documentation.

2. Partial release of liens from major Subcontractors and vendors.

3. Record Documents as specified in Section 01 77 00 – Closeout Requirements, for review by Owner, which will be returned to Contractor.

4. Affidavits attesting to off-Site stored products.

5. Construction Progress Schedule, revised and current as specified in Section 01 33

00 – Submittal Procedures.

G. Initial Application for Payment: Administrative actions and submittals that must precede

Herbert, Rowland & Grubic, Inc. 01 29 00 - 3 000483.0450 or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Contractor's Construction Schedule (preliminary if not final).

3. Products list.

4. Submittals Schedule (preliminary if not final).

5. Certificates of insurance and insurance policies.

H. Application for Payment at Substantial Completion: After issuance of the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete less the amounts certified by the Engineer as remaining.

1. Administrative actions and submittals that must precede or coincide with submittal of the Substantial Completion Application for Payment include the following:

a. Final Operation and Maintenance Manuals, as applicable.

b. Final test and field reports.

c. Draft Project Record Documents.

I. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following. Final Application will be prepared by the Engineer following completion of the final inspection per Section 01 77 00 – Closeout Procedures.

1. Evidence of completion of Project closeout requirements.

2. Final Project Record Documents.

3. Insurance certificates for products and completed operations and proof that taxes, fees, and similar obligations were paid.

4. Contractor's Affidavit: Submit on form provided by Engineer.

5. Consent of Surety to Final Payment: Submit on form provided by Engineer.

1.5 DEFECT ASSESSMENT

A. Replace the Work, or portions of the Work, not conforming to specified requirements.

B. If, in the opinion of Engineer, it is not practical to remove and replace the Work, Engineer will direct appropriate remedy or adjust payment.

C. The defective Work may remain, but unit sum/price will be adjusted to new sum/price at discretion of Engineer.

D. Defective Work will be partially repaired according to instructions of Engineer, and unit sum/price will be adjusted to new price at discretion of Engineer.

E. Individual Specification Sections may modify these options or may identify specific formula or percentage sum/price reduction.

F. Authority of Engineer to assess defects and identify payment adjustments is final.

G. Nonpayment for Rejected Products: Payment will not be made for rejected products for any of the following reasons:

Herbert, Rowland & Grubic, Inc. 01 29 00 - 4 000483.0450

1. Products wasted or disposed of in a manner that is not acceptable.

2. Products determined as unacceptable before or after placement.

3. Products not completely unloaded from transporting vehicle.

4. Products placed beyond lines and levels of the required Work.

5. Products remaining on hand after completion of the Work.

6. Loading, hauling, and disposing of rejected products.

PART 2 - PRODUCTS - Not Used

PART 3 - EXECUTION - Not Used

END OF SECTION 01 29 00