01 31 19 - Project Meetings.pdf
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- Attached to
- West Pump Station Replacement Project
- Solicitation number
- Not on record
- Issued by
- Chester County, Pennsylvania
About this file
This is a Project Meetings specification document for the West Pump Station Replacement Project managed by Northwestern Chester County Municipal Authority in Pennsylvania. The specification establishes requirements for four types of meetings throughout the project lifecycle: preconstruction meetings to be held after Notice to Proceed and prior to work commencement, progress meetings scheduled at monthly minimum intervals throughout construction, pre-installation meetings required before starting work on specific specification sections, and coordination meetings with other contractors and subcontractors to ensure work synchronization. The preconstruction meeting requires attendance from the Engineer, Owner, and Contractor representatives with decision-making authority, and will address 22 agenda items including contract times, work schedules, permits, prevailing wage requirements, insurance, safety protocols, and OSHA compliance. Progress meetings must include Contractors, job superintendents, the Engineer, and Owner representatives, with a minimum agenda covering work progress review, schedule maintenance, submittal status, quality standards, and identified impediments to progress.
The specification requires the Engineer to preside over and record minutes for all meetings, with distribution to participants within specified timeframes: seven days for progress meetings and two days for pre-installation meetings. Contractors are responsible for distributing minutes to affected parties and ensuring representatives attending meetings possess full authority to commit the Contractor to agreed procedures, sequences of operations, and time schedules. Pre-installation meetings require seven days advance notice to the Engineer, while coordination meetings are required to ensure proper interface between multiple contractors, personnel, and subcontractors on the project. This standard specification section establishes the administrative and communication framework necessary for the three separate contracts (General Construction, Electrical Construction, and Mechanical Construction) to be coordinated effectively throughout the project execution.
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Text version
01 31 19 – PROJECT MEETINGS
Herbert, Rowland & Grubic, Inc. 01 31 19 - 1 000483.0450
SECTION 01 31 19 – PROJECT MEETINGS
PART 1 - GENERAL
1.1 SECTION INCLUDES
A. Preconstruction meeting.
B. Progress meetings.
C. Pre-installation meetings.
D. Coordination meetings
1.2 PRECONSTRUCTION MEETING
A. Engineer will schedule and preside over meeting after Notice to Proceed and prior to commencement of Work at the site.
B. Attendance Required: Engineer, Owner, and Contractor.
1. Contractor representation: person vested with the authority to make necessary decisions on behalf of the Contractor, and such decisions shall commit the Contractor to the agreed procedures, sequence of operations and time schedules.
C. Agenda:
1. Engineer's Status During Construction.
2. Resident Project Representative (RPR).
3. Project Communication Procedures.
4. Contract Times.
5. Project Site: Access and Rights-of-Way.
6. Permits and Approvals.
7. Field Engineering.
8. Changes in the Work procedures.
9. Work Schedule.
10. Shop Drawings.
11. Substitutions.
12. Job Conference Schedule.
13. Payment Applications.
14. Temporary Utilities.
15. Emergency Phone Numbers.
16. Field Office Facilities.
17. Subcontractors.
18. Prevailing Wage and Payroll Certifications.
19. Insurances.
20. Steel Products Procurement Act Certifications.
21. Safety and OSHA.
22. Control of Work.
Herbert, Rowland & Grubic, Inc. 01 31 19 - 2 000483.0450
D. Engineer will record minutes and distribute copies to participants, with copies each to Contractor(s), Owner, and those affected by decisions made.
1.3 PROGRESS MEETINGS
A. Engineer will schedule and administer meetings throughout progress of the Work at regular intervals, monthly at minimum.
B. Attendance Required: Contractors and job superintendent, Engineer, and Owner.
1. Contractors representative shall be vested with the authority to make any decisions on behalf of the Contractor, and such decisions shall commit the Contractor to the agreed procedures, sequence of operations and time schedules
C. Minimum Agenda:
1. Review minutes of previous meetings.
2. Review of Work progress.
3. Planned progress during succeeding work period.
4. Maintenance of Progress Schedule.
5. Field observations, problems, and decisions.
6. Identification of problems impeding planned progress.
7. Review of submittal schedule and status of submittals.
8. Coordination of projected progress.
9. Maintenance of quality and work standards.
10. Other business relating to Work.
D. Engineer will record minutes and distribute copies to participants within seven days after meeting. Contractor is responsible to distribute to those affected by decisions made.
1.4 PREINSTALLATION MEETINGS
A. When required in individual Specification Sections, convene pre-installation meetings at Project Site before starting Work of specific Section.
B. Require attendance of parties directly affecting, or affected by, Work of specific Section.
C. Notify Engineer seven days in advance of meeting date.
D. Prepare agenda and preside over meeting:
1. Review conditions of installation, preparation, and installation procedures.
2. Review coordination with related Work.
E. Record minutes and distribute copies to participants within two days after meeting, to Engineer and Owner, and those affected by decisions made.
1.5 COORDINATION MEETINGS
A. In addition to other meetings specified in this Section, hold coordination meetings with other Contractors, personnel, and Subcontractors to ensure coordination of Work.
Herbert, Rowland & Grubic, Inc. 01 31 19 - 3 000483.0450
PART 2 - PRODUCTS - Not Used
PART 3 - EXECUTION - Not Used
END OF SECTION 01 31 19
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