NIGP 61560: Office Supplies, General (Not Otherwise Classified)

NIGP 61560 Office Supplies, General (Not Otherwise Classified), an Item code, encompasses specialty and general office consumables that state and local governments procure on as-needed bases for recurring operational use—notably specialty papers, copy paper, toner cartridges, binders, writing instruments, envelopes, file folders, and related desktop supplies. The recent solicitation activity shows steady demand across school districts, county systems, municipal departments, and transportation authorities for both commodity-level supplies (copy paper, toner, basic office items) and specialized consumables (carbonless forms, vinyl materials, foam board). School districts and county educational purchasing cooperatives dominate the issuing-body mix, with Cobb County School District, Dougherty County School System, Pinellas County School District, Rockwood School District, and Tupelo Public School District posting RFPs and ITBs in recent months; county government bodies including Orange County Transportation Authority, Cuyahoga County, and Gwinnett County also solicit regularly under the code, as do municipal procurement offices (City of Lompoc, City of Philadelphia, City of Pasadena, District of Columbia) and cooperative purchasing vehicles (Cooperative Purchasing Agency serving 35 Georgia school systems, Purchasing Solutions Alliance serving the Brazos Valley, AEPA covering 31 state member agencies). Pricing competition centers on firm-fixed unit costs with no price escalations permitted mid-term absent extraordinary justification; delivery within one to two business days or weekly standing orders is standard; and DBE participation goals apply in some jurisdictions, particularly transit authorities.

Recent activity concentrates in the Southeast and Southwest, with Georgia (Orange County Transportation Authority, Gwinnett County, Cobb County Schools, Dougherty County Schools, Cooperative Purchasing Agency), Florida (Pinellas County Schools, Polk County Schools), Texas (HHSC, Purchasing Solutions Alliance), Missouri (Rockwood School District), Ohio (Cuyahoga County), and California (City of Lompoc) accounting for the majority of posted opportunities. Representative solicitations include Cobb County School District's RFP P27016 for approximately $2 million in annual office supplies with desktop delivery (due November 4, 2026), Orange County Transportation Authority's IFB 250238 for $200,000 in specialty paper supplies to the Print Shop (due August 24, 2026), Pinellas County School District's ITB 26HO014 for approximately $330,000 annually in 104 line items of classroom and office supplies with electronic submission and local-preference pricing (due April 30, 2026, now closed), and Cooperative Purchasing Agency's Bid 2027-006 for 150+ office supply items serving 35 Georgia school systems with mandatory physical samples and F.O.B. destination pricing to Cleveland, Georgia (due September 29, 2026). Award criteria vary—most solicitations weight cost at 80 to 100 percent, though some cooperative vehicles apply discretionary evaluation including vendor relations, past performance, and service quality alongside price.