General Office Supplies

The City of Pasadena's Department of Parks, Recreation, and Community Services is seeking a single vendor to provide comprehensive general office supplies through a competitive bid process. The procurement opportunity, identified as a three-year contract with potential two one-year extensions, requires the selected vendor to supply 63 different office supply items ranging from disinfecting wipes and paper clips to batteries, USB drives, and office equipment. Electronic bids are due by 10:00 am on Monday, April 14, 2025, through the city's eProcurement Portal, with an estimated annual order quantity of approximately 20 orders. The successful vendor must provide an online ordering system with individual login IDs, integrated approval workflows, and detailed reporting capabilities, and must be a direct supplier or authorized distributor with the ability to deliver within two business days to various city facilities. Delivery is expected Monday through Thursday and every other Friday from 8:00 am to 5:00 pm, with bidders required to provide pricing for each item including a 10.25% sales tax.

The procurement includes several set-aside and compliance requirements, particularly emphasizing local preferences, equal employment opportunity, and federal regulations. Vendors must comply with the Pasadena Living Wage Ordinance for contracts exceeding $25,000 and provide documentation including a Unique Entity Identifier (UEI) from SAM.gov, HUD Section 3 requirements, and various federal labor standards certifications. The city has specific workforce diversity expectations, with forms like the Vendor Questionnaire, Licenses and Certifications, and Project Workforce Utilization requiring detailed information about business structure and workforce composition. While a specific contract value is not explicitly stated, the comprehensive documentation and detailed supply requirements suggest a significant municipal procurement opportunity. Potential bidders must demonstrate compliance with multiple federal and local regulations, including non-discrimination policies, lobbying activity disclosures, and technical infrastructure compatibility assessments.