Classroom & office supplies - warehouse items

The School Board of Seminole County, Florida, a school district serving over 59,000 students across 68 schools, issued an Invitation to Bid (ITB #25260095B-VG) seeking multiple awards from responsive and responsible bidders to supply classroom and office supplies for warehouse storage and distribution. The procurement encompasses various supply categories and items required to support the school district's operational and instructional needs, with all materials to be delivered FOB inside delivery to the School Board's warehouse located at 1722 W. Airport Boulevard, Sanford, Florida 32771. Bid prices must remain fixed for the contract term, with pricing quoted to include all packaging, handling, and shipping charges, though price adjustments up to 3 percent may be considered at the School Board's sole discretion if material or goods costs increase by 3 percent or more with proper documentation. Contractors must comply with all federal and state requirements, including drug-free workplace certification, debarment and suspension compliance, Commercial General Liability insurance with a minimum of $1,000,000 per occurrence, background check clearance per the Jessica Lunsford Act, and E-Verify employment verification. A voluntary pre-bid meeting is scheduled for March 31, 2026, at 11:00 AM EST via WebEx, with written questions due by April 1, 2026, before 11:00 AM EST directed to gonzalvm@scps.k12.fl.us. Sealed proposals are due on April 14, 2026, by 11:00 AM EST via the Vendorlink portal (www.myvendorlink.com), with award recommendations expected by April 24, 2026, and final Board approval scheduled for May 12, 2026. The contract will become effective upon Board approval or May 12, 2026, whichever is later, for an initial one-year term with options for two additional one-year renewal periods at the mutual agreement of all parties, with payment terms of Net 30 days from receipt and acceptance of goods.

The ITB documents provided do not specify any set-aside designations, restrictions on organizational types, or disadvantaged enterprise requirements for respondents. No incumbent vendors or current contractors are identified in the available procurement materials. The School Board reserves the right to make multiple awards to primary and secondary vendors, to cancel the contract with 30 days' notice before the end of any fiscal year, and to reject any line item bid if minimum order requirements exceed estimated annual usage. The solicitation materials do not include specific budget ranges or estimated award values, though the multiple-award structure and ongoing warehouse supply requirements suggest a substantial procurement. All required documentation, including Attachments A through H and executed price schedules, must accompany proposals to avoid disqualification for non-responsiveness, with the price schedule document serving as the primary tool for bidders to establish competitive pricing across the various supply categories and line items required by the school district.