Classroom and Office Supplies - Stock
Closed State & local contract opportunity
- Solicitation number
- 029-RW-0126
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- Points of contact
-
- Alison Johnson alison.johnson@polk-fl.net
- Robert Woods robert.woods@polk-fl.net (863) 534-0576
Updated .
About this opportunity
The School Board of Polk County, Florida, is seeking to establish a six-month contract for the procurement of classroom and office supplies to be delivered to their warehouse in Bartow. The bid, numbered 029-RW-0126, encompasses a comprehensive range of supplies including binders, index cards, clipboards, file folders, pencils, post-it notes, staplers, chart tablets, and transparent tape, with estimated quantities varying between 105 and 12,535 units depending on the specific item. Sealed bids are due electronically through VendorLink by 3:00 PM on January 8, 2026, with an anticipated bid award recommendation posting on January 15, 2026, and Superintendent approval targeted for January 20, 2026. The contract period will run from February 1, 2026, through July 31, 2026. Bidders must submit pricing on specified Bid Form and Specifications pages, identifying approved brand names and model numbers, with no substitutions permitted except in cases of manufacturer discontinuation. Pricing must remain firm for the entire contract duration and include freight and handling charges.
The procurement opportunity includes several specific compliance requirements that may restrict or impact vendor eligibility. Vendors must complete an Affidavit Regarding Foreign Countries of Concern, certifying they are not owned or controlled by entities from specified countries including China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria. Additionally, vendors are encouraged to submit a Drug-Free Workplace Certification, which can provide a competitive advantage if bids are otherwise equal. Out-of-state bidders must submit a legal opinion regarding state bidding preferences. The anticipated total bid value is approximately $88,000 based on historical data. The School Board is exempt from state sales and use taxes and federal excise taxes, and reserves the right to purchase additional quantities during the contract period, delete items from the bid, and adjust pricing after 90 days if marketplace volatility meets specified criteria. Successful bidders must comply with E-Verify employment eligibility verification and register on VendorLink with current contact information.
Opportunity text
The purpose of this bid is to create a 6-month contract for the procurement of various classroom and office supplies to be delivered to The School Board of Polk County warehouse in Bartow, FL.
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