Student Planner and Handbook

Mt. San Antonio Community College District, located in Los Angeles County, California, is issuing a Request for Proposal (RFP) for the design, printing, and delivery of a comprehensive Student Planner and Handbook. The college seeks 17,500 to 20,000 units measuring 7 inches by 9 inches, each containing approximately 40 pages of handbook content including campus policies, directories, student services resources, and academic support information, along with editable weekly and monthly calendar pages, full-color sticker sheets, adjustable bookmarks, cardstock section dividers featuring campus photography, spiral binding with custom full-color covers, and other specified materials. Respondents must demonstrate experience with three similar projects completed within the past five years and possess technical knowledge of specific paper weights, cardstock specifications, fonts, spine construction, and insert materials. The evaluation criteria are weighted as follows: Experience (25 points), Technical Knowledge (20 points), Methodology/Approach (20 points describing editing processes and draft allowances, Timeline/Duration (20 points), and Understanding of Mt. SAC Campus (15 points). Proposals must be submitted electronically through Mt. SAC's eProcurement Portal by February 12, 2026 at 11:00 a.m., with a Request for Information cutoff of January 29, 2026 at 2:00 p.m. Contract award is anticipated on March 11, 2026, with contract commencement on March 12, 2026, and final product delivery required by the week of May 26, 2026.

The contract term spans five years beginning March 1, 2026, with pricing required to be firm for the first year and annual adjustments thereafter subject to approval with 60 days' notice. Vendors must comply with California prevailing wage laws, provide evidence of drug-free workplace certification, submit a Non-Collusion Declaration, and accept Mt. SAC's standard Basic Services Agreement without modification, which requires commercial general liability insurance with minimum limits of one million dollars per occurrence and two million dollars aggregate, employer's liability insurance, workers' compensation insurance, and automobile liability coverage. While no specific set-aside designations or incumbent vendor information are noted in the procurement documents, all respondents must complete the vendor packet and provide three references for projects of similar scope. The specific contract award value or budget range is not disclosed in the available procurement materials; however, the contract covers design, printing, production costs, and delivery of between 17,500 and 20,000 units over a five-year period. The District reserves the right to reject any or all proposals, conduct interviews with finalists, and award the contract to the vendor demonstrating the best value and demonstrated competence.