RFP 26-35 Educational Materials and Supplies - Catalog Discounts (Annual Contract)

RFP 26-35, issued by the Board of Public Education for the City of Savannah and the County of Chatham (Savannah-Chatham County Public School System), seeks sealed proposals for Educational Materials and Supplies with catalog discounts across seven product categories: Instructional, Art, Media Center, Medical, Music/Theatre, P.E./Athletics, and Science under an annual contract. The District will evaluate proposals on a 100-point scale comprising a 60-point technical evaluation and a 40-point fee-based evaluation. The technical scoring includes a business profile review (unscored), experience and qualifications (10 points), and project understanding and methodology (50 points). The fee evaluation assesses average catalog discount percentages ranging from less than 20 percent to over 50 percent (15 points), shipping charges from no free shipping to free shipping with no minimum order (15 points), discount validity periods of two to five years (5 points), and guaranteed delivery within 21 calendar days or less (5 points). Vendors must provide catalog discounts across all categories, with pricing that includes inside delivery to each school site, maintain price stability throughout the initial contract term, and limit increases to a maximum of five percent during renewal periods. Proposals must be submitted electronically through the District's Bonfire procurement platform before the April 28, 2026 deadline, with no pre-proposal conference scheduled. The initial contract term is one year from execution with options to renew for two additional one-year periods by mutual agreement, and award is anticipated following evaluation and approval by the District's Final Decision Maker.

The solicitation document does not identify specific set-aside designations or restrictions limiting responses to particular enterprise types based on disadvantaged status. No incumbent vendors or current contractors are listed in the available documentation. Successful vendors will be integrated into the District's "ABC Book" vendor list and may be designated as primary, secondary, or backup vendors; the District reserves the right to award contracts to multiple vendors for the same products and may add or remove vendors through future solicitations. Contractors must maintain commercial general liability insurance with combined single limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate, commercial automobile liability insurance of $1,000,000 combined single limit per occurrence, workers' compensation insurance at statutory limits, and umbrella insurance of $1,000,000 per claim. All goods must be new with standard manufacturer warranty for a minimum of twelve months from acceptance. The District does not obligate itself to purchase full estimated quantities, though successful vendors must fulfill all requirements on issued purchase orders, and no performance or bid bonds are required. The specific dollar value or budget range for this procurement is not disclosed in the available documents.