Classroom Supplies for Central Warehouse, Term Contract
Closed State & local contract opportunity
- Solicitation number
- 4151AM
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 60569 Scissors And Shears, Office
- 61515 Books, Office: Accounting, Address, Columnar, Composition, Memo, Minute, Receipt, Steno, Time, Etc.
- 61560 Office Supplies, General (Not Otherwise Classified)
- 61573 Recycled Office Supplies
- 61584 Tacks (Office Use): Map, Thumb, Etc. (Incl. Push And T Pins)
- 61588 Tape And Dispensers, Office Type
- 61660 Office Supplies, General (Not Otherwise Classified), Environmentally Certified Products
- 61673 Recycled Office Supplies, Environmentally Certified Products
- 78532 Classroom Equipment And Supplies (Not Otherwise Classified)
- 78576 Paper Items, Classroom: Composition Books, Scrapbooks, Examination Booklets, Notebook Filler, Tablets, Etc.
- Points of contact
-
- Garrett McCallum garrett.mccallum@marion.k12.fl.us
- Ashley Clayton-Miller ashley.clayton-miller@marion.k12.fl.us
- Michelle Fritz michelle.fritz@marion.k12.fl.us (352) 671-7700
Updated .
About this opportunity
The School Board of Marion County, Florida is soliciting bids for a ten-month term contract to supply classroom supplies for its Central Warehouse, with Bid #4151AM covering 194 line items of educational and office materials including legal pads, file folders, binders, writing instruments, markers, post-it notes, tape, staplers, batteries, paper products, and organizational supplies. The procurement is structured as an Invitation to Bid (ITB) with strict requirements for proposal submission, mandating vendors use an Excel Proposal Form without additional documentation or alternative pricing structures. Proposals are due on January 14, 2026, at 2:00 PM EST via www.myvendorlink.com, with board approval anticipated on February 24, 2026, and the contract period running from March 1, 2026, through December 31, 2026. Vendors must provide new items in manufacturers' original packaging, palletized and shrink-wrapped, with all deliveries sent to the Central Warehouse at 2091 NE 35th Street, Ocala, Florida 34479. Key evaluation criteria include compliance with specified submission requirements, product quality, packaging standards, and the ability to notify the warehouse of any product discontinuations or changes during the contract term.
The solicitation appears open to all qualified vendors, with a Florida Preference statute requiring out-of-state vendors to submit a written attorney's opinion regarding preferences granted by their home state. Vendors must maintain Commercial General Liability insurance with minimum $1,000,000 per occurrence, provide Workers' Compensation coverage, and comply with federal requirements including E-Verify employment verification and debarment certifications. While specific award values are not explicitly stated, the extensive list of 194 line items suggests a potentially significant contract value, with estimated quantities ranging from 20 to 30,000 units across different supply categories. The School Board is exempt from state and federal sales taxes and reserves the right to award by individual item, by group/category, or to all or none of the bid. Vendors must also be prepared to integrate with the district's existing procurement system, specifically www.myvendorlink.com, and adhere to net thirty-day payment terms following complete receipt and inspection of items.
Opportunity text
The purpose and intent of this ten-month term contract is to secure firm pricing for classroom supplies for the District's Central Warehouse as specified herein: 1. Orders will be placed on an "As Needed Basis Only" throughout the term of the contract. 2. Orders, when placed, are for delivery to the Central Warehouse only. 3. Vendors are to complete the Proposal Form in Excel Format as it is written. The following will not be considered or accepted if submitted along with the Proposal Form and Required Forms: Memos, letters, or any other additional paperwork that may contain additional pricing, bulk pricing, different packaging pricing, minimums of any type, or that contains additional terms and conditions. If a vendor submits any additional information other than what is requested on the Proposal Form attachment of this bid, the submitted response may be deemed as non-responsive and subject to rejection. 4. All containers are to be suitable for storage or shipment, and all prices shall include standard commercial packaging. All cartons must be palletized and shrink wrapped accordingly and free of dirt, sand, or other foreign particles upon delivery. 5. Product Discontinuation or Change Notifications: Vendors are responsible for notifying Amelia Bray, foreman of the MCSB Central Warehouse, of any product discontinuation or product changes that occur. 6. Tabulation will be posted on www.myvendorlink.com; we do not mail, e-mail, or fax copies of the results. Prior to the release of this Invitation to Bid (ITB), a review of State of Florida purchasing agreements and state term contracts available under §287.056, Fla. Stat. (2025) was conducted to determine if their use would be economically advantageous to the District. SAMPLES - Please Refer to Page 15, Section Q. of The Terms & Conditions: 1. There are several central warehouse bids released at the same time. If sending samples - please ensure the bid number, item number (from the proposal form), and your company name are listed on all samples. 2. Samples of items are to be delivered to MCPS Central Warehouse/Purchasing, 2091 NE 35th Street, Ocala, Fl 34479 - samples must be received on or before the bid opening date of January 14, 2026. ONLY ELECTRONIC SUBMISSIONS OF THIS BID WILL BE ACCEPTED. (MAILED, EMAILED, OR DELIVERED IN PERSON BID SUBMISSIONS WILL NOT BE ACCEPTED.) **PLEASE NOTE: MARION COUNTY PUBLIC SCHOOL WILL BE CLOSED FROM DECEMBER 22, 2025 THROUGH JANUARY 4, 2026 FOR WINTER BREAK, AND WILL REOPEN ON JANUARY 5, 2026; ALL QUESTIONS WILL BE ANSWERED AT THAT TIME**
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