Office Supplies Catalog Discount (Annual Contract)

The Savannah-Chatham County Public School System (SCCPSS) is soliciting proposals for an Office Supplies Catalog Discount Annual Contract (RFP 26-15) to establish a comprehensive office supply procurement solution. The procurement seeks a qualified vendor capable of providing office supplies to various sites and departments throughout the school system, with requirements including a dedicated account representative, quarterly and annual usage reports, and multiple ordering methods such as purchase orders and purchasing credit cards. Vendors will be evaluated using a 100-point scoring system, with 60 points allocated to technical proposal elements and 40 points to catalog discount proposals, which will assess factors like average catalog discount percentage, shipping charges, discount period, and guaranteed delivery period. The solicitation was released on October 28, 2025, with proposals due on December 2, 2025, at 2:00 p.m. (ET). Minimum vendor qualifications include being incorporated or authorized to do business in Georgia, possessing at least five years of experience providing similar services, and maintaining appropriate insurance coverage.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must complete several mandatory forms, including an E-Verify Affidavit confirming legal work authorization, a Debarment Certification, and a Lobbying Disclosure Form. While no incumbent vendor is mentioned, the contract allows for an initial one-year term with potential renewals for two additional one-year periods by mutual agreement. The evaluation will reward vendors offering catalog discounts ranging from 20% to over 50%, with points allocated based on discount levels, shipping terms, and delivery capabilities. Although a specific contract value is not disclosed, the comprehensive nature of the solicitation suggests a significant annual procurement volume for office supplies across the school system's various departments and sites. Vendors must be prepared to hold proposal pricing valid for 90 days and demonstrate the capability to meet the district's comprehensive office supply requirements.