Classroom and Office Supplies - Stock
Awarded State & local contract opportunity
- Solicitation number
- 006-RW-0726
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- Points of contact
-
- Alison Johnson alison.johnson@polk-fl.net
- Robert Woods robert.woods@polk-fl.net (863) 534-0576
Updated .
About this opportunity
The School Board of Polk County, Florida, is seeking a 6-month contract for classroom and office supplies to be delivered to its warehouse in Bartow, FL, effective from August 1, 2025, to January 31, 2026. The procurement opportunity (Bid Number 006-RW-0726) covers 20 different product categories including binders, index cards, file folders, staplers, pencils, notebooks, and chart tablets, with quantities ranging from 355 to 4,500 units per item. Specific brand and model numbers are required for each product, with the district maintaining an approved brand list and not accepting substitutions except for direct manufacturer replacements. Bidders must submit electronic proposals through VendorLink using Microsoft Excel, PDF, or ZIP file formats, with a strict submission deadline of July 15, 2025, at 3:00 PM ET. The bid requires vendors to complete multiple attachments, including a Principal Place of Business statement, and comply with federal and state procurement regulations. Award recommendation is anticipated on July 21, 2025, with board approval scheduled for July 24, 2025.
The contract opportunity includes several important legal and compliance requirements that may restrict vendor participation. Vendors must complete a Drug-Free Workplace Certification form, demonstrating compliance with Florida Statute 287.087, which provides potential bidding advantages to businesses with comprehensive drug-free workplace policies. Additional mandatory documentation includes an Affidavit Regarding Coercion for Labor and Services and an Affidavit Regarding Foreign Countries of Concern, which prohibit vendors with significant connections to specified countries from participating. The anticipated total bid value is $75,468, with the district reserving the right to purchase additional quantities during the contract period. Vendors must provide firm pricing for the entire contract duration and comply with requirements such as E-Verify participation, public records compliance, and adherence to state and local regulations. The contract includes provisions for potential termination if vendors fail to meet specified legal and operational standards, and bidders must demonstrate full compliance with all specified requirements to be considered for award.
Opportunity text
The purpose of this bid is to create a 6-month contract for the procurement of various classroom and office supplies to be delivered to The School Board of Polk County warehouse in Bartow, FL.
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