Art Sketchbooks
Closed State & local contract opportunity
- Solicitation number
- 25-HO-070
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 050 Art Equipment And Supplies
- 05040 Drawing And Painting Supplies: Brushes, Canvas, Chalk, Colors (Acrylic, Oil, Water, Etc.), Crayons, Palettes, Paper And Pads, Staples, Etc.
- 05059 Paper, Art, Various Types
- 615 Office Supplies, General
- 61560 Office Supplies, General (Not Otherwise Classified)
- 70030 Graphic Art Supplies: Films And Chemistry, Opaguing Supplies, Proofing Papers, Stripping Base, Etc.
- 78545 Drawing/Art Supplies, Schoolroom: Colored Pencils, Compasses, Construction Paper, Drawing Paper, Pencil/Pen Pouches, Protractors, Etc.
- 78576 Paper Items, Classroom: Composition Books, Scrapbooks, Examination Booklets, Notebook Filler, Tablets, Etc.
- Point of contact
-
- Hope Olda oldah@pcsb.org (727) 588-6147
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The Pinellas County School District is soliciting sealed electronic bids for art sketchbooks through Invitation to Bid (ITB) #25-HO-070, seeking to procure two distinct sketchbook types for educational use. The procurement includes an intermediate sketchbook measuring 8.5" x 11" with 50 sheets of 80# paper and an estimated annual quantity of 24,000 units, and a beginner sketchbook measuring 9" x 6" with 50 sheets of 60# paper and an estimated annual quantity of 18,000 units. The contract period will run from December 16, 2025, to December 15, 2026, with an option for one additional one-year renewal. Bids are due electronically through the District's e-Procurement Portal by 3:00 pm on Friday, October 24, 2025, with physical samples required to be submitted by October 23, 2025. Bidders must comply with various requirements, including E-Verify employment verification and background screening for personnel accessing school grounds. The district will evaluate bids based on pricing, product specifications, and sample quality, with delivery scheduled as F.O.B. Destination to the Walter Pownall Service Center in Largo, FL.
The procurement opportunity appears open to all qualified vendors, with no specific set-aside designations mentioned in the documentation. The bid tabulation indicates five current potential vendors: A+ School Supply, LLC; Blick Art Materials LLC; DGS Educational Products; Quill Corporation; and S & S Worldwide, with unit prices ranging from $2.84 to $7.50 depending on sketchbook size and vendor. The estimated contract value is approximately $200,000 per year, though actual purchases may vary. The district reserves the right to extend contract terms to other agencies within Florida and potentially other governmental jurisdictions. Vendors must provide insurance coverage through companies with a Best's Financial Strength Rating of "A-V" or better, with the School Board of Pinellas County listed as an "Additional Insured" and "Certificate Holder" on all policies. The procurement includes provisions for price adjustments tied to the Consumer Price Index, with changes not to exceed the previous year's percentage change.
Opportunity text
The Pinellas County School District (District) is soliciting sealed electronic bids in response to Art Sketchbooks. Bids are due before 3:00 pm on Friday, October 24, 2025. Bids may be received up to but not later than, the date and time listed above, via the District e-Procurement Portal located at https://procurement.opengov.com/portal/PCSB. The District e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The Pinellas County School District Purchasing Department strongly recommends completing your response well ahead of the deadline.
Pinellas County Schools has partnered with OpenGov Procurement which provides government agencies and their suppliers with a comprehensive and easy to use web-based eProcurement system. Registered suppliers receive automatic notification and transmittal of bid solicitations, and there is no charge to register and subscribe to receive PCS solicitation notifications. Please visit https://procurement.opengov.com/portal/pcsb to register and subscribe.
Once you have downloaded bid documents from an OpenGov notification you will automatically receive an e-mail notifying you when any addenda are issued or questions posted have been answered. If you obtain our solicitation documents from any other source, we cannot guarantee that you will automatically receive subsequent notifications of addendums. To assure that you are automatically notified, you must visit the above website and download the bid document. The District will not be responsible if you fail to receive any and all addendums if you obtain the original bid document from another source.
The district will give consideration to prices established by the State of Florida Department of Management Services, Division of Purchasing through its contracts and negotiated agreement price schedules.
The procurement contact for this solicitation is Hope Olda and can be reached at oldah@pcsb.org.
Submit Electronic Responses via the District e-Procurement Portal:
https://procurement.opengov.com/portal/PCSB
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